Resources for the 2018 Longitudinal Systems Analysis Report (Formerly AHAR) 

Beginning this year, HUD has replaced the Annual Homeless Assessment Report (AHAR) data submission process for Continuums of Care (CoCs) with the Longitudinal Systems Analysis (LSA) report.
HUD has developed a new platform for the submission of the LSA, the Homelessness Data Exchange, Version 2.0 (HDX 2.0), and opened it for communities to preview and test prior to the next official submission period. The highly granular dataset produced by a CoC’s Homeless Management Information System (HMIS), once uploaded to the HDX 2.0, will enhance the ability of communities to review their data and to streamline how CoCs provide their aggregated HMIS data to HUD each year for the written AHAR to Congress.
Typically, HUD opens the HDX for AHAR submission on October 1st each year. Due to the programming complexities of the new LSA reporting specifications, HUD is still working closely with vendors and data collection staff to finalize the reporting timeline for this first year of LSA data submission. CoCs will be given at least three weeks’ notice prior to the official opening date of the HDX 2.0. At that time, official submission and confirmation deadlines will be provided, as well as interim milestones CoCs are expected to meet to stay on track for a successful submission.
As the LSA data collection kick-off date approaches, updated community resources, including info-sheets and a detailed user guide, will be announced through the HUD Exchange mailing list and posted to the HUD Exchange.
  • Vendor Preparation and Report Review
    In April 2018, HUD issued LSA Report Specifications and Tools to support HMIS software providers in programming the HMIS LSA report file. These materials have been updated several times to correct bugs identified by vendors during the programming process. HUD appreciates the software providers’ ongoing feedback as they prepare this complex report.
    The LSA report generated from the HMIS is a .zip file comprising 10 CSV files with potentially thousands of rows of numerical output. Instead of reviewing these files directly, CoCs will need to upload the file to the HDX 2.0 and review the results within the HDX 2.0 Summary Data Display. There, results are calculated by the HDX 2.0 and displayed by reporting category and system use. If errors are found with the uploaded data, users must correct the client data in the source HMIS and re-upload corrected files, or resolve warnings they cannot correct by adding explanatory notes. Users may upload multiple LSA files in the HDX 2.0 until they are satisfied that they accurately reflect the CoC.
    Vendors have not been asked to create an LSA report within the HMIS for CoCs to review the data prior to submission in HDX 2.0. This is because doing so would replicate the tens of thousands of calculations contained in the HDX 2.0 and introduce the potential for discrepancies between the official HDX 2.0 display and the vendor calculations.
  • HDX 2.0 Login Information
    All existing HDX users are already established as users in the new HDX 2.0. For security purposes, no passwords from HDX were carried over to the HDX 2.0, so all users must reset their password in order to log in to the HDX 2.0 for the first time. Simply click “log in,” select “forgot your password,” and follow the onscreen instructions.
    If you do not have an existing HDX account and anticipate needing one in HDX 2.0, please visit the site and select “create an account” in the upper right corner to begin the process.
  • Other Available Resources
    Beta User Guide and Sample Upload File: HUD has developed an HDX 2.0 Beta User Guide that outlines some of the basic functionality of the site and the LSA module. Additionally, a sample LSA upload file is available for CoCs to load into the system.
    Summary Display Table Shells: The Summary table shells depict the client data that will be available for CoCs to see in the HDX 2.0 immediately upon successful upload of an LSA. Full table shells are also provided, representing the approximately 50,000 calculations that the HDX 2.0 will generate from an uploaded LSA report.
    If you have any questions/comments about the HDX 2.0 or the beta test process, please visit the Ask A Question (AAQ) portal on the HUD Exchange website. Under “My question is related to,” select “HDX Homelessness Data Exchange.”
         
Visit the HUD Exchange at https://www.hudexchange.info

FY 2018 CoC Program Competition – Deadline Reminder: 4 Days Remaining with Special Message for CoCs in Actual or Projected Major Disaster Areas

There are 4 days remaining until the application submission deadline for the FY 2018 Continuum of Care (CoC) Program Competition. Unless you have received an extension from HUD, the FY 2018 CoC Consolidated Applications, that includes the CoC Application and CoC Priority Listing with all project applications either approved and ranked or rejected, are due Tuesday, September 18, 2018 by 8:00 PM EDT.
The CoC Application and the CoC Priority Listing are separate submissions in e-snaps; therefore, Collaborative Applicants must ensure that both the CoC Application and the CoC Priority Listing, that includes all project applications either approved and ranked or rejected, are submitted in e-snaps prior to the application submission deadline of September 18, 2018 by 8:00 PM EDT.
HUD anticipates 376 CoC Consolidated Application submissions by the September 18, 2018 deadline of 5:00 PM EDT.
HUD strongly recommends that Collaborative Applicants submit their applications as soon as possible before the deadline. See Section VI. Application and Submission Information of the FY 2018 CoC Program Competition NOFA for application submission and timely receipt requirements for the FY 2018 CoC Program Competition.

CoCs Actually or Projected to be Affected by a Major Disaster

If your CoC is affected by or projected to be affected by a major disaster and you think you may need an extension for the FY 2018 CoC Consolidated Application submission deadline, please send an email addressed to Norm Suchar as soon as possible at the following address: CoCDisaster@hud.gov. Section VII.A of the FY 2018 CoC Program Competition NOFA provides “Based on the timing and the extent of the major disaster, HUD may extend the application deadline for the affected CoC(s).”

Listserv Communications

All information related to the FY 2018 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.
If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.
If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox please contact info@hudexchange.info. Please be sure to add news@hudexchange.info and info@hudexchange.info to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.

Questions

If you have questions pertaining to e-snaps technical issues, please submit your questions to the e-snaps Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.
If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.
The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for weekends and federal holidays. Additionally, per the FY 2018 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2018 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Tuesday, September 18, 2018 at 8:00 PM EDT.
         
Visit the HUD Exchange at https://www.hudexchange.info

New Instruction: HMIS Project Setup for Joint-Component Projects

As discussed in SNAPS In Focus: The New Joint Transitional Housing and Rapid Re-housing Component, the Joint Transitional Housing (TH) and Rapid Re-Housing (RRH) Component Project was designed to help communities provide crisis housing with financial assistance and wrap around supportive services needed by program participants to quickly move into permanent housing.
HUD has issued clarified instruction for project setup: all joint-component projects should be set up as two separate projects in the Homeless Management Information System (HMIS), one for the TH portion and one for the RRH portion, with each project using the Federal Funding Source data element to identify both the CoC Program TH and CoC Program RRH funding sources, and to record the common grant identifying number in each project.
HUD’s new detailed instructions have been posted to the HUD Exchange.

Questions

If you have any questions/comments about the HMIS project setup, please visit the HUD Exchange Ask A Question (AAQ) portal. Under “My question is related to,” select “HMIS.”
         
Visit the HUD Exchange at https://www.hudexchange.info

JOBS: Youth Worker + Program Assistant (Baltimore County, MD)


PT Youth Worker (SHMS, Innterim)

SUMMARY
 
Responsible for developing, coordinating, and implementing activities for youth residing at Family Shelter.  Assures that necessary client supervision is provided, and attends to client crises appropriately.
 
PRINCIPAL DUTIES
  • Facilitate daily activities for youth residents of Sarah’s Hope.
  • Supervise youth during program hours to ensure safety of young people at all times, and ensure adherence to the rules and principles of Sarah’s Hope.
  • Work with other Youth Workers to plan and implement after school and weekend enrichment activities for youth.
  • Facilitate and supervise daily snack time for youth.
  • Provide direction to volunteers assisting with youth activities.
  • Advises/informs Children’s Coordinator regarding trends, needs and problems associated with youth.
  • Propose program activities and advise and inform the Children’s Coordinator on youth program plans prior to implementation.
  • Attend regular supervision/planning meetings with the Children’s Coordinator.

 
Program Assistant, Mount Street/Innterim (PT, FT, Weekend, On-Call)

SUMMARY
 
Responsible for direct oversight of the day to day operations of the shelter, and provides general and immediate response to client situations. Also responsible for providing assistance in the supervision of shelter guests and ensures a safe environment is provided for all.
 
PRIMARY DUTIES 
 
  1. Assures that Daily/Weekly/Monthly schedule of chores are completed by residents in a satisfactory and timely manner.
  2. Assigns tasks to guests of Hannah More and assures they are carried out satisfactorily.
  3. Assures that bathrooms have sufficient personal supplies on a daily basis.
  4. Ensures responsibility for the safety of the shelter on a daily basis, and respond appropriately to emergencies.
  5. Assumes responsibility for observing when maintenance supplies need re-ordering, and informs Director accordingly.
  6. Ensures a peaceful and respectful atmosphere in all programs.
  7. Participates in education group with clients as assigned.

FY 2018 CoC Program Competition – Deadline Reminder: 5 Days Remaining with Special Message for CoCs in Actual or Projected Major Disaster Areas

There are 5 days remaining until the application submission deadline for the FY 2018 Continuum of Care (CoC) Program Competition. Unless you have received an extension from HUD, the FY 2018 CoC Consolidated Applications, that includes the CoC Application and CoC Priority Listing with all project applications either approved and ranked or rejected, are due Tuesday, September 18, 2018 by 8:00 PM EDT.
The CoC Application and the CoC Priority Listing are separate submissions in e-snaps; therefore, Collaborative Applicants must ensure that both the CoC Application and the CoC Priority Listing, that includes all project applications either approved and ranked or rejected, are submitted in e-snaps prior to the application submission deadline of September 8, 2018 by 8:00 PM EDT.
HUD strongly recommends that Collaborative Applicants submit their applications as soon as possible before the deadline. See Section VI. Application and Submission Information of the FY 2018 CoC Program Competition NOFA for application submission and timely receipt requirements for the FY 2017 CoC Program Competition.

CoCs Actually or Projected to be Affected by a Major Disaster

If your CoC is affected by or projected to be affected by a major disaster and you think you may need an extension for the FY 2018 CoC Consolidated Application submission deadline, please send an email addressed to Norm Suchar as soon as possible at the following address: CoCDisaster@hud.gov. Section VII.A of the FY 2018 CoC Program Competition NOFA provides “Based on the timing and the extent of the major disaster, HUD may extend the application deadline for the affected CoC(s).”

Listserv Communications

All information related to the FY 2018 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.
If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.
If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox please contact info@hudexchange.info. Please be sure to add news@hudexchange.info and info@hudexchange.info to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.

Questions

If you have questions pertaining to e-snaps technical issues, please submit your questions to the e-snaps Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.
If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.
The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for weekends and federal holidays. Additionally, per the FY 2018 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2018 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Tuesday, September 18, 2018 at 8:00 PM EDT.

Headlines: SAMHSA Awards up to $215.2 Million for Justice-Involved Individuals Who Have Mental and Substance Use Disorders


Headlines
September 13, 2018
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SAMHSA Headlines—Your one-stop source for the latest from SAMHSA.

Funding


SAMHSA Awards $215.2 Million To Support Justice-Involved Individuals Who Have Substance Use or Co-Occurring Mental and Substance Use Disorders

SAMHSA recently awarded up to $215.2 million over five years for justice-involved individuals who have mental and substance use disorders. These programs are intended to provide effective treatment services to reduce further criminal justice involvement and to promote recovery for justice-involved individuals who have substance use disorders or co-occurring mental and substance use disorders.

Resources


Life After: Behavioral Health Resources for Hurricane Survivors in the U.S. Virgin Islands and Puerto Rico

In September 2017, Hurricanes Irma and Maria created devastating effects for residents of the Virgin Islands and Puerto Rico, both physically and emotionally. SAMHSA offers two webinars that provide guidance on supporting older adults with complex medical and behavioral health needs before, during, and after a hurricane. The webinars specifically focus on persons living in and near Puerto Rico and the U.S. Virgin Islands but can be generalized to any major coastal storm. In addition, SAMHSA offers a hurricane-focused resource list and other publications for survivors, including how to prepare for future storms. 

Recent SAMHSA Blogs

Overdose Is a Cry for Help

In August, more than 90 people overdosed on synthetic marijuana laced with the powerful opioid fentanyl at a park in New Haven, CT. Although no one died, such stories remind us that people across the country are struggling with addiction to illicit substances and opioid-based pain medications. The good news is that people can and do recover with the right treatment. SAMHSA's guide to Finding Quality Treatment for Substance Use Disorders is a good resource for those seeking treatment. Call 1-800-662-HELP for a treatment referral or visit https://findtreatment.samhsa.gov to find a treatment provider near you.

Recovery Month: A Time of Celebration and Hope

September is National Recovery Month. We celebrate the millions of Americans who are living their lives in recovery from mental and substance use disorders and honor those who worked to make recovery possible. Get involved. Visit the Recovery Month website (https://recoverymonth.gov/) for available material and products such as the Recovery Month Toolkit and find out what is happening in your state or community through the Recovery Month event listing (https://recoverymonth.gov/events).

Preventing Suicide in Tribal Communitiesand Beyond

In the United States, overall suicide rates have increased significantly since 1999 in almost every state, but suicide affects some groups far more than others. American Indian and Alaska Native youth ages 15-24 die by suicide at a rate four times the overall rate for this age group. SAMHSA focuses its resources through a new American Indian and Alaska Native Addiction Technology Transfer Center and grant programs to help tribal communities prevent suicide. There are also many other resources available from SAMHSA to help prevent suicide and provide support to those whose lives have been affected by suicide or suicide attempts. If you are thinking about suicide, are worried about a friend or loved one, or would like emotional support, call the National Suicide Prevention Lifeline at 1-800-273-TALK (8255).

SOARing Over Lunch Call - September

Join us for our September SOARing Over Lunch Call!
Join us for our September SOARing Over Lunch Call!
SOAR WORKS SAMHSA
Newsflash
SOARing Over Lunch: Monthly Calls to Enhance Your SOAR Knowledge

Reminder:

SOARing Over Lunch Call!

Wednesday, September 19, 2018
1:00 p.m. ET

Our next SOARing Over Lunch call is scheduled for Wednesday, September 19, at 1:00 p.m. ET.
Please join us for this informal call aimed at peer-to-peer knowledge sharing and facilitated open discussion. While there is no agenda set in advance for these calls, we do want your ideas! Please e-mail us at soar@prainc.com to submit any questions and/or topics that you would like discussed on this call.
Call-in/log-in information:
http://prainc.adobeconnect.com/soaringoverlunch/
Conference Phone: 1-866-805-9853
Conference Code:  3195472964
Please note that all phone lines will be muted; attendees will hear the presenters speaking and can submit questions via Adobe Connect chat.
Add SOARing Over Lunch to Your Outlook Calendar
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