Save the Date: Webinar on Overview of 42 CFR part 2 Final Rule

Good Afternoon,

Recently, SAMHSA finalized changes to the Confidentiality of Substance Use Disorder Patient Records regulations, (42 CFR Part 2) to facilitate health integration and information exchange within new health care models while continuing to protect the privacy and confidentiality of patients seeking treatment for substance use disorders.  The new rule is published in the Federal Register: https://www.federalregister.gov/documents/2017/01/18/2017-00719/confidentiality-of-substance-use-disorder-patient-records.

Are you interested in learning more about the final rule? We invite you to join SAMHSA for a 90-minute webinar to learn about the changes to the new rule through an overview from Dr. Kimberly Johnson, CSAT Director.
               
To register for the 1:00-2:30 PM webinar on Friday, March 17th, visit:

To register for the 1:00-2:30 PM webinar on Friday, March 22nd, visit:

Please send questions regarding webinar registration to: HealthITWebinars@abtassoc.com

(Both sessions will cover the same content. There is no need to attend both sessions.)



ACTION REQUIRED: Provider Setup (ESG) for MSHDW by 3/31/17


Maryland ​HMIS Leads, as per DHCD's ESG Grantee meeting yesterday, all ESG ServicePoint provider info (ID# + name) must be entered on our online Provider Setup (ESG) form by 3/31/17.  Even if you have already submitted your provider info in the past, please resubmit ALL of your ESG ServicePoint providers on the online form.  The numerous emails and piecemeal responses regarding this setup was rather difficult to manage, so we're starting with a clean provider list.  Please see the notes below from yesterday's grantee meeting.  For questions/concerns, please contact me, or we may discuss at our upcoming HMIS Admin Workgroup this Wednesday.  Thank you!
  • HMIS Leads must have all ESG ServicePoint provider info entered on Provider Setup (ESG) form by 3/31/17
    • ESG guidelines require separate providers for each ESG project component
    • We should have 80+ providers setup in data warehouse, but currently only have 40+
    • View the DHCD ESG Grantee List to see each grantee and their project component(s)   
  • ESG grantees were reminded of HUD requirement to enter data into HMIS (except DV)
    • DV providers must use comparable database to generate HUD ESG CSV report or use the ESG CAPER Reporting Tool (see ESG Mtg Docs 2017-03-09)
  • ESG grantees were reminded that data should have already been entered into HMIS for all clients served since the grant start date of 10/1/16
  • ESG grantees were reminded that all data must be entered into HMIS by the last day of each quarter because data warehouse data pulls are performed on the 1st day of each quarter 
  • ESG grantees were reminded that failure to comply with any of the above will result in a finding(s), and may result in loss of funding


​ 
Jason Burns, MCSE
Systems Administrator
PHONE: 443-574-HMIS

Register Today: APR Training: Overview of the Sage HMIS Repository Webinar - March 16, 2017 - 3:30 PM EDT

The APR Training: Overview of the Sage HMIS Repository Webinar will provide an overview of the U.S. Housing and Urban Development's (HUD) new reporting system for the submission of its Continuum of Care (CoC) Program Annual Performance Report (APR). Effective April 1, 2017, the new system, Sage Homeless Management Information System (HMIS) Repository, will now be the portal for all CoC Program recipients to submit their APR to HUD.

Registration is now open for the following March Training:

Webinar Title Date/Time Registration Link
APR Training: Overview of the Sage HMIS Repository Thursday, March 16, 2017
3:30-4:30 PM EDT
Register Today

Who Should Attend?

The APR Training: Overview of the Sage HMIS Repository Webinar is relevant to CoCs and CoC Program recipients. Attendance for this webinar is limited to 1,000 participants.

Training Series Point of Contact

Lily Rosenthal | 617-520-2435 | Lily_Rosenthal@abtassoc.com

Registering for the APR Training: Overview of the Sage HMIS Repository Webinar

Access the registration page below and then select Register Now for the desired class.
If you have not yet registered for a HUD Exchange Learn account:
Create an Account on the HUD Exchange
  1. Go to the HUD Exchange (www.hudexchange.info).
  2. Click Login (at the upper right).
  3. Click Create an Account.
  4. Fill out the form, and click the Create Account button.
    Your account has been created. You will receive a confirmation email.
If you have already registered for a HUD Exchange Learn account:
  1. Enter your Username and Password; select Log in.
  2. If prompted to fill out additional information, please do so, and select Update.
  3. You will be brought directly to the course detail page in HUD Exchange Learn.
  4. Select the checkbox next to the class name and location and then select Enroll in this Class.
If you are unsure if you have a HUD Exchange Learn account:
  • Go to the HUD Exchange Login page, and enter your email address into the field: Forget Username or Password?
  • If a username for that email address already exists, you will receive an email with a temporary password that you can use to follow the steps above. If not, you’ll receive an error message.

Additional Instructions

To find out more information about upcoming trainings and access materials from previously held trainings, go to HUD Exchange Trainings.
         
Visit the HUD Exchange at https://www.hudexchange.info

Overcoming Barriers to Housing Spotlight Series

SOAR WORKS SAMHSA
Newsflash

SAMHSA's Homeless and Housing Resource Network (HHRN)

Overcoming Barriers to Housing Spotlight Series

Webinar:
Addressing Circumstances from the Past
March 16, 2017
2:00–3:30 P.M. ET
Register for Webinar
Many individuals with mental health or substance use issues are homeless, at risk of homelessness, or housed in environments unsuitable for recovery. The Overcoming Barriers to Housing webinar series, produced by SAMHSA's Homeless and Housing Resource Network (HHRN), will provide guidance on helping individuals who are homeless overcome common barriers to accessing safe and affordable permanent housing.
The first webinar in the series, Addressing Circumstances from the Past, will provide attendees with an understanding of the housing barriers faced by people experiencing homelessness who have a history of criminal justice involvement, less then honorable discharge from the military, or spotty rental history, including evictions and utility arrears, and it will also provide guidance on helping these individuals and families access permanent housing.
This webinar will include presentations from representatives of the Legal Action Center and from Friendship Place, a homeless and housing service provider based in Washington, D.C.
Additional webinars in the Overcoming Barriers to Housing Spotlight Series include the following:
  • March 30: Understanding Housing Programs and the Fair Housing Act,
  • April 13: Income Supports for People Experiencing Homelessness,
  • May 4: Landlord Identification and Engagement, and
  • May 25: Move-in Supports and Housing Stabilization.
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This course has been approved by JBS International, Inc. as a NAADAC Approved Education Provider, for educational credits. NAADAC Provider #377, JBS International, Inc. is responsible for all aspects of their programing.
 

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The Center for Substance Abuse Treatment (CSAT) has been approved by NBCC as an Approved Continuing Education Provider, ACEP No. 6442. Programs that do not qualify for NBCC credit are clearly identified. CSAT is solely responsible for all aspects of the programs.

Register for Webinar
SAMHSA
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New Submission Portal for CoC APRs – Sage – is Opening Soon




On April 1, 2017, Continuum of Care (CoC) Program grant recipients will stop reporting their CoC Program Annual Performance Reports (APRs) in e-snaps and will begin submitting them in Sage HMIS Reporting Repository (Sage). Sage is an online repository that allows greater flexibility to recipients, CoCs, and HUD to report and search CoC Program APR data.

Who Must Submit CoC Program APRs in Sage?

Communities will no longer submit APRs in e-snaps. This change in systems will apply to all CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) administered by the Office of Special Needs Assistance Programs (SNAPS) – regardless of when they were initially funded. This includes recipients that submit APRs due to a 15-year or 20-year use restriction.
  • Recipients will be required to upload CSV data from their HMIS to fulfill the APR reporting requirement in Sage. Recipients will not be able to manually enter data about who they served. HUD expects all HMIS softwares and all comparable databases to be able to support this requirement.
     
  • HMIS Dedicated grant recipients will also have a new APR that will not require a data upload or report generated from the HMIS.
     
  • For SRO recipients, HUD is changing the reporting requirements. Instead of a full APR, SRO recipients will report basic information about the recipient and its appropriate contact, answer some basic questions, report the total number of persons served, and the total units it funded. More information will be provided in the APR guidebook on what exactly the SRO recipients need to report.
     
  • HUD will not be updating anything in e-snaps to support APRs for grants funded in FY2015 and later CoC Program Competitions. APRs in process in e-snaps should make every attempt to be completed by March 30, 2017.
     
  • The reason HUD is requiring all recipients, regardless of funding year, to begin using Sage is because local HMIS softwares are also changing and will no longer support the APR that is submitted in e-snaps beginning in April. Recipients need to contact their HMIS Administrators to find out when exactly this change will occur in their local HMIS. If recipients have an open APR in e-snaps on April 1, 2017 or need to amend an old APR, they need to work with their HMIS Administrator to determine if they are able to report the data about clients for those updates.

When Should Sage Users Create Their Accounts?

In anticipation of these APR reporting changes, HUD has now opened Sage for recipients to create their Sage accounts.
  • Recipients must identify the persons they want to access the Sage portal and have them create an account by going to www.sagehmis.info and entering the contact information and the recipient affiliation (i.e., CoC). HUD is requiring the CoC Primary contact to approve the users for their CoCs. The Primary Contact, who is the person identified by the Collaborative Applicant in the FY2016 CoC Program Registration as the Primary Contact, will be able to designate someone else in their CoC to authorize users but until they do that they will be required to approve all users. HUD is requiring this because CoCs should know which recipients should be reporting and they should also have access to APRs, which has historically been limited. HUD has prepopulated Sage with the contact information of all of the CoC Primary contacts. If the Primary Contact information submitted to HUD via e-snaps is out of date CoCs need to notify HUD immediately via the Ask A Question (AAQ) portal and also update the Applicant Profile in e-snaps. The CoC Primary contact will be notified when a user requests access and the user will be notified when the CoC authorizes that user’s access.
What Training Resources Are Available?
  • HUD will host a webinar on March 16, 2017 at 3:30 PM EDT to provide a basic overview of Sage, demonstrate how to access Sage, and answer questions. You will receive a separate listserv message with registration information.
     
  • HUD will release a short training video to show users how to create a Sage account next week. We anticipate that it will be ready prior to the webinar.
     
  • HUD will host another webinar in April to provide more information about using Sage along with other training resources.
This is an exciting change that should make reporting easier for recipients and expand the ability for CoCs to access and use APR data.
         
Visit the HUD Exchange at https://www.hudexchange.info