ESG CAPER Submission Updates

Beginning in October 2017, Emergency Solutions Grants (ESG) Program Recipients are required to submit their Homeless Management Information System (HMIS) data in the Sage HMIS Reporting Repository (Sage). This means that recipients will no longer need to use ESG-CAPER Annual Reporting Tool (eCart). Instead, project reports (Comma Separated Value (CSV) downloads) generated by HMIS or comparable databases that were previously uploaded into eCart will be uploaded directly into Sage.
The deadline for HMIS system administrators to update the ESG-CAPER 2017 Report programmed in HMIS and comparable databases is October 1, 2017 to coincide with the HMIS 2017 Data Standards. The updated ESG-CAPER 2017 Report will no longer work with eCart.

Submission Guidance for ESG CAPERs

Submissions before October 1, 2017:

Prior to October 1, 2017, ESG CAPER data must be submitted via eCart and screens CR-60, CR-70, CR-75 of the eCon Planning Suite. If you submit your CAPER by September 30, 2017, the transition to Sage does not affect you at this time: continue to submit the eCart as an attachment to screen CR-00 and complete screens CR-60, CR-70, and CR-75 as you did last year. **However, be aware that all data correction must be completed by September 30, 2017 - your HMIS/comparable database administrator will not be able to make corrections to the eCart CSV after September 30, 2017.**

Submissions after October 1, 2017:

ESG Recipients will be required to submit their HMIS data in the Sage HMIS Reporting Repository starting in October 2017. Recipients will no longer need to use eCart; subrecipients will be able to upload their CAPER-CSV directly into Sage.
Starting in October 2017, ESG recipients are required to submit their ESG CAPER data as follows, whether submitting a FY 2016 or future year CAPER:
  • CR-60: Recipients complete in the eCon Planning Suite (no changes)
  • CR-65: Recipients leave blank (now reporting this data in Sage)
  • CR-70: Recipients complete in the eCon Planning Suite (no changes)
  • CR-75: Recipients complete in the eCon Planning Suite (no changes)
  • CR-00: Recipients upload the Sage report as an attachment (PDF)

Sage Registration

ESG Recipients may add a user to Sage by going to and completing the form under “CREATE A USER.” For your position select “Recipient-ESG Grant” then follow the instructions and select the entity that receives the ESG grant from the drop-down list.

Sage Training and Resources

ESG Recipient Webinar

HUD will train ESG recipients (jurisdictions that receive an ESG award directly from HUD) on October 16, 2017 from 2:00 PM – 3:00 PM EDT. The webinar will review:
  • How to register for Sage
  • How to navigate Sage
  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Data entry in the eCon Planning Suite
  • Coordination with subrecipients
This training will be recorded and available on the HUD Exchange by November. A listserv with registration information will be released shortly.

ESG Subrecipient Webinar

HUD will train ESG Subrecipients (homeless providers that receive ESG funding from a jurisdiction (State, Territory, County or City) on October 19, 2017 from 3:00 PM – 4:00 PM EDT. The webinar will review:
  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Common data errors and how to resolve them
  • Coordination with recipients
This training will be recorded and available on the HUD Exchange by November. A listserv with registration information will be released shortly.
Additional resources for submitting ESG CAPERs in Sage will be available on the HUD Exchange and announced via the HUD Exchange ESG Listserv. Sign up at the HUD Exchange Mailing List and select "ESG" from the program list. You may also find and register for upcoming and online training, and view materials from previously held trainings at HUD Exchange Trainings.
If you require further assistance, please submit a question to the HUD Exchange Ask a Question (AAQ) portal via the HUD Exchange, selecting “Sage” from the dropdown under “My question is related to”.
Visit the HUD Exchange at

HMIS WEBINAR: Happy Case Managers, Happy System Admins

Human Services Webinar:
Happy Case Managers, Happy System Admins
Thursday, Oct. 19, 2017 | 11:30am CT
Between double data entry and high caseloads, it's widely understood that a case manager's time and resources are limited. So, it comes as no surprise that time constraint is the most common response when the topic of HMIS system usage hits their desk.
That leaves the big question- how can case managers be helped?
Our presenter will share her experience working closely with agencies that resulted in the creation of personalized assessments to help case managers streamline their workflows within the office using ServicePoint.
We'll also take a look at a sample case management assessment that helps users capture data points that are easily read and easily reported on.
Join us to hear from HMIS Program Coordinator, Helen Cotton, as she expounds on the adage, "Happy Wife, Happy Life," but more specifically, "Happy Case Managers, Happy System Admins."
Helen Cotton, HMIS Program Coordinator
United Way of the Midlands

News from the U.S. Interagency Council on Homelessness

United States Interagency Council on Homelessness          
September 28, 2017

We need your input to revise and strengthen the federal strategic plan. 

Worst Case Housing Needs Have Gotten ... Worse 

We all need to stay attentive to new and updated information and data as it emerges.  
HUD's new Worst Case Housing Needs Report is a key source of information about worsening housing needs in our communities, which could be creating increasing challenges for our shared progress toward ending homelessness.   
Read Executive Director Matthew Doherty's summary of key data from the Report.

Don't Miss Out! Is Your Public Housing Agency Seeking New HUD-VASH Vouchers?  

HUD has announced the availability of $40 million for approximately 5,500 new HUD-VASH vouchers.  
In order to be eligible, PHAs must respond to the Notice with a letter of support from their local VA(s).

Deadline: October 31, 2017
Read the Notice.

New Housing First Assessment Tool Helps Projects Align to Best Practices 

HUD's new Assessment Tool assists Continuums of Care and housing and service providers in documenting how closely their projects align to the Housing First model.  
The tool can also help track progress on implementing Housing First over time, and is a great way to initiate Housing First conversations among project staff.

HHS Releases Self-Assessment Tool for Early Childhood Programs Serving Families Experiencing Homelessness         
Early care and education providers play a critical role in identifying and supporting families with young children who are experiencing homelessness and connecting those families to other resources within their community.  
This Self-Assessment Tool is designed for child care, Head Start and Early Head Start, and public pre-k programs as a guide for welcoming and supporting families and children experiencing homelessness.  

Michigan just became the 27th state with a community that has ended Veteran homelessness! 

Congratulations to Kent County/Grand Rapids!
Read remarks from Vera Beech, Executive Director of Community Rebuilders, on their community's innovative approach to collaboration.
U.S. Interagency Council on Homelessness, 1275 First Street, NE, Suite 227, Washington, DC 20552

Headlines: $89 Million Awarded to Community Coalitions To Prevent Youth Substance Use

SAMHSA Headlines

September 28, 2017

SAMHSA Headlines—Your one-stop source for the latest from SAMHSA.
Funding   |    Data   |    Resources   |    Events


$89 Million Awarded to Largest-Ever Number of Community Coalitions To Prevent Youth Substance Use

The White House Office of National Drug Control Policy (ONDCP) announced $89 million in Drug-Free Communities Support Program grants to 719 local drug prevention coalitions—the largest number of single-year grantees since the program's founding. Directed by ONDCP, in partnership with SAMHSA, these grants will provide local community coalitions with funding to prevent youth substance use, including prescription drugs, marijuana, tobacco, and alcohol.


New Report Shows Marijuana Had the Largest Illicit Drug Use Initiation in 2016

A new report from SAMHSA reveals that 2.6 million people aged 12 or older in 2016 tried marijuana for the first time in the past year. Only about a third of people aged 12 or older perceived great risk of harm from weekly marijuana use. When asked, 44.7 percent of youth aged 12 to 17 reported that obtaining marijuana would be fairly easy or very easy for them.

Suicidality and Death by Suicide Among Middle-Aged Adults in the United States

The 2009 to 2014 National Survey on Drug Use and Health data indicate that middle-aged adults aged 45 to 64 had significantly lower percentages of suicidal thoughts and attempts (3.5 and 0.3 percent, respectively) compared with 18 to 25 year olds, who had the highest rate of suicidal thoughts and attempts (6.9 and 1.2 percent, respectively).

Findings From 2016 National Survey on Drug Use and Health (NSDUH) Reveal Only a Subset of Individuals Receive Services for Substance Use and Mental Health Issues

A new SAMHSA report reveals that 19.9 million adults needed substance use treatment in the past year, representing 8.1 percent of adults aged 18 or older in the United States. Out of 19.9 million adults needing substance use treatment, only 10.8 percent (2.1 million) received treatment at a specialty facility. That means about 17.7 million adults who needed treatment did not receive treatment at a specialty facility for their substance use.


SAMHSA Knowledge Network

SAMHSA recently announced the launch of the Knowledge Network website, the premier library of online behavioral health training, technical assistance, and workforce development resources for the health care community. The Knowledge Network provides a single, searchable portal to SAMHSA's publicly available online training and technical assistance content with the goal of improving the design and delivery of prevention, treatment, and recovery services. This website will help health care practitioners to easily find specific tools and resources (such as webinars, white papers, fact sheets, trainings, and videos) that span SAMHSA's broad portfolio across many disciplines and online locations.

Keeping Youth Drug Free Resource Guide

This resource guide for parents offers advice on keeping children substance free. Review statistics about adolescent substance use and learn tips on good communication. The guide also features facts about substance use and case studies for additional insight.


September 29, 2017, 2:00–3:00 p.m. Eastern Time

National Institute of Health Twitter Chat

On Friday, September 29 from 2:00 to 3:00 p.m. Eastern Time, the National Institutes of Health (NIH) will be hosting a Twitter chat on the opioid addiction and overdose crisis in the United States for National Recovery Month. NIH Director Dr. Francis Collins, National Institute on Drug Abuse Director Dr. Nora Volkow, National Institute of Neurological Disorders and Stroke Director Dr. Walter J. Koroshetz, special guest American Society of Addiction Medicine, and several other NIH and HHS components will be responding to questions about the opioid crisis and how the government is working to combat it. Use the hashtag #OpioidAwareChat on Twitter to join the conversation or follow along.