SSVF Regional Call - Agenda 9/28 at 2pm EST

Hi Team,

This is the agenda (below in text) as well as the call information for the All Region Call on 9/28 at 2pm EST.
We also included a calendar as an attachment to assist grantees with planning. This calendar is subject to change and will be reviewed during the call.

Thanks so much!


-----Original Message-----
From: Supportive Services for Veteran Families (SSVF) []
Sent: Friday, September 23, 2016 9:59 AM
Subject: [EXTERNAL] SSVF Regional Call - Agenda

Dear SSVF Grantee,

Below is the agenda for the Regional Office Hours call on Wednesday September 28th.

SSVF Regional Office Hours Call
September 28, 2016 from 2pm-3:30pm EST
Call In: 1-800-767-1750 Code: 15589#

1.      Welcome, Overview, & Updates (Adrienne)

•       Purpose of Call
•       Review of Most Recent Webinars and Program Updates
•       FY16 Close Out
•       HHS Subaccount Transfers
•       Final Data Upload
•       Extensions
•       FY17 New Grant Year
•       Thank you for submitting SSI/SSDI Data

2.      Calendar of Events (Maxie)-attachment

3.      Questions and Answers (Adrienne and Maxie)

4.      Next Steps (Maxie and Adrienne)

•       Next All Region Call on 10/26 at 2pm EST

Thank you,

SSVF Program Office

SSVF Program Update September 23, 2016

Hi Team,

Below, please find the most recent SSVF Program Update. Please make sure to review the HMIS upload schedule as discussed on yesterday's national webinar.

From: SSVF
Sent: Friday, September 23, 2016 9:02 AM
Subject: SSVF Program Update September 23, 2016
Importance: High


1.     Important: ***HMIS Data upload for FY2016 close out*** REVISED end date
2.     HHS Subaccount Transfer Process for FY2016 close out
3.     VA Releases SSVF Proposed Rule for Public Comment
4.     FY2017 Grant Resolution Process

HMIS Data upload for FY2016 close out REVISED end date

The HMIS data upload period to close out FY 2016 will end on September 30, 2016. All data for FY 2016 must be entered into HMIS prior to export (through 9/30) for the final FY 2016 upload. This upload should reflect all of your grant performance for the year, including all entries, exits, services and TFA. Only data exported from HMIS and uploaded to the Repository will be considered in evaluating grantee performance.

Data collection and upload requirements for FY 2016 remain in effect until final uploads are completed by September 30, 2016. For that reason, uploads will only be accepted using CSV 4.1 format. Checklist for closing out your FY 2016 data submissions:
ð       As soon as possible, check with your HMIS Administrator to ensure that you organization will able to properly export its HMIS data in CSV 4.1 to meet the upload deadline.
ð       Get caught up on lingering data entry needed now.
ð       Start addressing any outstanding data quality issues from your September upload now.
ð       Monday, September 26 to Thursday , September 29: The Repository will be open for testing of final FY 2016 uploads
ð       For each upload successfully completed a data validation report is shown on the submitting computer. Use that report to double check the accuracy of the number of client records submitted in each upload.
ð       Friday, September 30 : Complete FY 2016 SSVF data must be entered into HMIS and exported by the end of the business day.
ð       Friday, September 30 to October 5:   Repository opens for final upload of FY2016 HMIS data.
ð       New HMIS Data Standards go into effect on October 1 – HMIS CSV 4.1 exports may not be available after September 30.
ð       Deadlines are final and no exceptions can be made.
ð       This final upload is your last opportunity to include workload and performance data for your FY 2016 grant.

HHS Subaccount Transfer Process for FY2016 closeout

As the end of the FY2016 grant year quickly approaches, please be reminded that HHS Subaccount Transfers will be processed on the 1st and 15th of each month, through December 15, 2016. Please use the attached template to prepare your transfer request and submit to your Regional Coordinator. Your Regional Coordinator will review and forward to the Program Office for processing. Prior to preparing your request, please carefully review your current authorized Subaccount balances within the Payment Management System. Program Changes throughout the year may have resulted in changes to these authorized balances. Submission of incorrect authorized Subaccount balances on a grantee request will result in a denial and a new submission timeframe. If you have any questions about how to complete the template or verify your authorized Subaccount balances (prior to submitting your request) please contact your Regional Coordinator.

VA Releases SSVF Proposed Rule for Public Comment

The VA has released proposed changes to the SSVF Final Rule, which is open for public comment until September 26, 2016.  The link to the proposed rule can be found at:

FY 2017 Grant Resolution Process

The SSVF Program Office is currently finalizing the resolution form and the FY17 resolution process is expected to begin in October.  Similar to last year, the resolution process will be completed via a GIFTS requirement.  Grantees are expected to review and (if applicable) update their service areas, projected households served, etc.  Please ensure your services areas (Counties and CoCs) are consistent with your resolution.  In previous years grantees could modify their budgets during the resolution process – this option will not available this year.  Budget submitted with your signed MOAs will be considered your final budget for FY17.  Any additional budget modifications must be submitted as a program change.

Thank you,

SSVF Program Office
NOTE:  If you are receiving this email in error, please disregard.  We request your patience as the SSVF Program Office continues to address system issues with the grants management database.

Schedule and Resources for the 2016 Annual Homeless Assessment Report

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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Schedule and Resources for the 2016 Annual Homeless Assessment Report

Beginning on October 1, 2016, communities can submit their data for the 2016 Annual Homeless Assessment Report (AHAR) to Congress through the Homelessness Data Exchange (HDX). In preparation, those assigned as primary contacts for Continuums of Care (CoCs) should login at the HDX website and review and edit the list of people who have access to their community’s data via the HDX (see the HDX Admin\CoC Access tabs).
CoCs that have not participated in the past, but wish to submit data this year, can register for the AHAR as soon as possible by clicking on the Register as an AHAR site link on the HDX homepage. The homepage also contains AHAR resources for communities interested in the AHAR.
The schedule for the 2016 AHAR is:
October 31, 2016: draft data on both All Persons and Veterans.
  • Submitting draft data by the deadline ensures that your CoC’s data will be thoroughly reviewed in advance of the final deadline.
  • For purposes of meeting the draft deadline, all of your AHAR reporting shells should be changed from “In Progress” to “In Review” so that your AHAR data liaison can begin to look through your initial submission and provide you with any necessary feedback on changes to make before the AHAR final deadline.
December 1, 2016: final data on both All Persons and Veterans.
  • At midnight Pacific Standard Time (PST), communities will no longer be able to make changes to their data in the HDX. Data are considered final at this time. By December 1, 2016 at 11:59 PM PST, all data categories will be marked as “Complete” if they were not already, and the Confirm button will appear, if it was not there already. While all users will be able to see the Confirm button, only the CoC Primary’s account in HDX will show that button as live and with authority to press it.
December 5, 2016: confirmation of data for both All Persons and Veterans.
  • The community’s CoC Primary should go into HDX and confirm their data submission by this date. If they do not, the data will be auto-confirmed at 12:01 AM PST on December 6, 2016. The Data Liaison is not authorized to assess the usability status of your data unless the data are confirmed.
The 2016 AHAR reporting requirements are based on the HMIS Data Standards from March 2010.
As the AHAR kick-off date approaches, updated community resources, including webinars, FAQs, and detailed guidance will be announced through the HUD Exchange mailing list and linked to from the HDX homepage.
If you have questions pertaining to the AHAR, please submit your questions to the HDX Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” dropdown list on Step 2 of the question submission process.

HMIS Clarification on Reporting for PATH

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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

HMIS Clarification on Reporting for PATH

For the last several years, the U.S. Department of Health and Human Services (HHS) Substance Abuse and Mental Health Administration’s (SAMHSA) Projects for Assistance in Transition from Homelessness (PATH) program has been encouraging PATH grantees to use a Homeless Management Information System (HMIS). All providers should be using their communities’ HMIS system by the end of their States’ 2016 Fiscal Year. The 2014 HMIS Data Standards include data elements that PATH grantees must collect.
SAMHSA recently released an updated PATH Annual Report. This report will replace the Transition PATH Annual Report. SAMHSA is now requiring PATH grantees to submit the updated annual report; however, the most recent data collection instructions in the HMIS Data Manual do not require the collection of all data elements necessary for the report. It is currently not possible for grantees to generate the required report from their HMIS at this time. HUD and HHS recognize this and will not hold PATH grantees accountable for the required information for the 2016 report. However, both agencies will require that grantees include all the required data elements in their 2017 reports.
The PATH Data Exchange (PDX) Reporting Repository will provide grantees who are currently using HMIS information on mapping the response options from the Annual Report generated in the system to a newer Annual Performance Report (APR) which is in PDX.
HUD and HHS will release programming specifications to HMIS vendors in 2017 so that their HMIS can be programmed with the updated data elements in order for grantees to meet the new reporting requirements for the PATH Annual Report for the 2017 submission.

Questions about HMIS and PATH?

If you have questions about the use of HMIS for PATH, please submit them through the HUD Exchange Ask a Question (AAQ) portal. On Step 2 of the question submission process, select “HMIS: Homeless Management Information Systems” in the “My question is related to” dropdown menu.

Financial Ed. Should Get Political

Also: "Your Lease Should Be Next to Your Bible" ● Political History in Public Space ● Bank Agencies Take the Easy Way Out on CRA
Tuesday, September 27, 2016

Industry News

Lisa Davis

Lisa Davis, formerly of the Ford Foundation, joins Pembrook Capital Management

Davis will work with Pembrook's socially motivated investors and will originate investments that promote affordable housing, job creation, and revitalization of underserved neighborhoods. Prior to joining Pembrook, Davis served as a program officer at the Ford Foundation's Metropolitan Opportunities Unit, where she was responsible for overseeing U.S.-based affordable housing and community development finance portfolios, as well as impact investing work.


Webinar | Supportive Services and Housing for People with Substance Use Disorders | Oct. 4, 2 p.m. ET

In response to the growing national and local discourse about the connections between housing and health outcomes, Community Catalyst sponsors this call, which will provide an overview of the successes and challenges advocates and other stakeholders face in ensuring housing services for people with substance use disorders.

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Shelterforce Weekly

Senior Editor, Lillian M. Ortiz

Associate Editor, Keli Tianga

Publisher, Harold Simon

Assistant Publisher, Terri L. Clegg