2017 HIC and PIT Data Collection Notice


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

2017 HIC and PIT Data Collection Notice


HUD has published the Notice for Housing Inventory Count (HIC) and Point-in-Time (PIT) Data Collection for Continuums of Care (CoCs), which informs CoCs of information that must be collected in order to successfully complete the 2017 HIC and PIT counts.
The PIT count has been an extremely helpful way of seeing progress nationally. For the past few years, there have been extra efforts to understand how to better count youth experiencing homelessness. HUD has seen wonderful efforts to collaborate with key youth stakeholders – often including youth directly in the process – to better count homeless youth. HUD, in partnership with other federal partners like the U.S. Interagency Council on Homelessness (USICH), the Department of Education (ED), and the Department of Health and Human Services (HHS), plan on using 2017 as the baseline year for tracking efforts to end homelessness among youth on the streets and in sheltered situations. This data, along with other helpful data sources, will be key to tracking our progress to prevent and end youth homelessness.

HIC Changes

  1. HUD removed the DEM project type, associated with projects funded under HUD’s Rapid Rehousing Demonstration Program, because this designation is no longer necessary.
     
  2. HUD is expanding the McKinney-Vento funding question from a “Yes” or “No” question to require CoCs to identify the funding sources, consistent with the HMIS Project Descriptor Data Element 2.6, Federal Partner Funding Source.
     
  3. The Department of Veterans Affairs (VA) designates a limited number of its Grant and Per Diem (GPD) projects as “Transition in Place” (TIP) projects. For 2017, the VA has clarified that CoCs should report the beds and units associated with the GPD TIP projects under the “Other Permanent Housing” (OPH) project type. Because the GPD TIP beds and units are reported under the OPH project type, persons in those beds and units will not be included in the CoC’s sheltered PIT count.
     
  4. HUD has clarified that when reporting beds dedicated for youth, CoCs should also include beds dedicated for members of a youth headed household (i.e., the children of parenting youth). This is similar to reporting dedicated beds for people who are chronically homeless and veterans, which should include beds dedicated for other members of a chronically homeless or veteran household.
     
  5. HUD has created a new field called “Housing Type” that combined the Transitional Housing (TH) Unit Type field and the scattered site field from the address section of the HIC. In this field CoCs will indicate whether the project is:
    • Site-based – single site
    • Site-based – clustered / multiple sites
    • Tenant-based

PIT Count Changes

  1. HUD convened a team of experts regarding the most appropriate ways to collect data on gender identity. As a result, HUD is expanding the gender identity options in the PIT count to include an additional gender option – “Don’t identify as male, female, or transgender.”
     
  2. HUD is requiring CoCs to report persons experiencing chronic homelessness by household type – persons in households with at least one adult and one child, persons in households without children, and persons in households with only children. For this reason, HUD will not require CoCs to report persons who are experiencing chronic homelessness under the subpopulations section of HDX.
     
  3. HUD is clarifying that when reporting on any chronically homeless households – whether or not there are children – if one member of the household qualifies as chronically homeless, then all persons in the household should be counted as chronically homeless.

Additional HIC and PIT Resources

  • PIT and HIC Guides, Tools, and Webinars Page: This is a one-stop site where communities can access all of HUD’s guidance on how to plan and implement their PIT counts. The resources include the annual notice, the PIT Count Methodology Guide, survey tool resources, implementation resources, etc.
     
  • Preparing for Your 2017 Housing Inventory and Point-in-Time Counts Webinar: HUD will provide a webinar in the fall that will highlight new requirements and data collection guidance for the 2017 HIC and PIT counts and allow communities to ask questions. HUD will send a listserv with registration information prior to the webinar.

Questions about the HIC or PIT?

If you have questions about entering HIC or PIT data that are not covered in this Notice, please submit them to the HDX Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” drop down list on Step 2 of the question submission process.


SOAR August eNews

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August 2016



SOAR at #NAEH16

NAEH Photo Collage
SOAR TA Center staff members, Kristin Lupfer and Jen Elder, had the opportunity to attend this year's National Conference on Ending Homelessness presented by the National Alliance to End Homelessness (NAEH). The workshops were engaging, thought provoking, and plentiful. There was no match for the inspirational keynote addresses from Nan Roman, President and CEO of NAEH; Matthew Doherty, Executive Director of the U.S. Interagency Council on Homelessness (USICH); Jennifer Ho, Senior Advisor for Housing and Services at the U.S. Department of Housing and Urban Development (HUD); Shaun Donovan, Director of the Office of Management and Budget; and Secretary Sylvia Mathews Burwell, U.S. Department of Health and Human Services.

Kristin and Jen commented, "We really enjoyed seeing many of you at SOARing Over Breakfast, in workshops, and during official and unofficial networking time to discuss SOAR, your programs, and how you are doing!"

For those of you who weren't able to attend, Kristin Lupfer presented on ways SOAR can be incorporated into the case management services provided by Permanent Supportive Housing programs. She discussed how increasing income supports through benefits and employment can be key to housing stability.

Jen Elder joined our federal partners and other experts at the post-conference session on Ending Veteran Homelessness organized by Vets@Home. Participants heard from a panel discussion on elements of successful community responses to Veteran homelessness and how to sustain local efforts.

Finally, one of the highlights of the conference was the keynote address by Dr. Matthew Desmond, sociologist, Harvard University professor, and author of Evicted. He spoke about poverty, housing insecurity, and the experience of families in Milwaukee, Wisconsin who lived through the ramifications of repeated evictions. His work brings attention to the struggles we see each day.

You are all key partners in the effort to end homelessness and we thank you for your contributions!



Sharing Our Successes

Kansas

Congratulations to Tina Wilke, Liz Worth, and Amecia Taylor of Johnson County Mental Health Center in Shawnee, Kansas for their receipt of the Social Security Administration's (SSA's) Public Service Award in recognition of their coordination with SSA to assist homeless and at-risk individuals in Johnson County! The Public Service Award is granted to a variety of individuals, groups, organizations, and institutions that contribute in various ways to program accomplishments, public service goals, or management processes that direct the implementation of SSA's program objectives. What an incredible accomplishment! Keep SOARing!

SOAR Guest Post on NAEH Blog

A guest post on the NAEH blog featured SOAR Director Kristin Lupfer! Her post, SOAR works to increase access to benefits, explored the recently published evaluation of SOAR, which found that better outcomes were achieved when providers used the SOAR model to complete SSI and SSDI applications.

Strengthening SOAR Initiatives through Strategic Planning

The SOAR TA Center recently facilitated two SOAR strategic planning forums to expand and strengthen SOAR in Delaware and Tennessee.
  • On July 13, 20 participants from Delaware gathered to create a plan to reinvigorate statewide SOAR efforts. New efforts will focus on increasing capacity for SOAR throughout the state, sustaining collaborations with SSA and Disability Determination Services (DDS), and expanding SOAR into the Department of Corrections to ensure that individuals who are exiting the criminal justice system achieve income and housing stability.
  • On July 20, the Appalachian Regional Coalition on Homelessness (ARCH) Continuum of Care (CoC) hosted a SOAR forum in Johnson City, Tennessee to strengthen the SOAR process in East Tennessee. Using the new, comprehensive strategic action plan as a guide, the CoC will expand the number of dedicated SOAR benefits specialists in the region with the support of federal funding streams, such as Supportive Services for Veteran Families (SSVF) and the Cooperative Agreement to Benefit Homeless Individuals (CABHI).
We look forward to supporting both regions in their SOAR efforts! Do you have a success story you would like to share with the SOAR community? E-mail it to soar@prainc.com!



Using iAppeals to Request a Reconsideration or Hearing

A little over a year ago, as part of an upgrade to iAppeals, the SSA began a practice called "single-submission."

This means SSA only considers an electronically submitted Reconsideration (i561) or Hearing (i501) request as filed as of the date that the applicant (or, vis-a-vis the SSA-1696, Authorized Representative) completes both the online equivalent of the SSA-561/HA-501 and the Disability Report-Appeal (SSA 3441).

We know that many SOAR providers were using iAppeals before these upgrades were made by SSA. Some folks may think they have successfully used iAppeals to request a reconsideration or a hearing, but since they may not have completed the Disability Report after getting their iAppeals re-entry numbers, SSA will not take any action on those appeals. In other words, SSA will not electronically deliver to DDS or the Office of Disability Adjudication and Review (ODAR) because both the Request and the Disability Report-Appeal were not submitted.

For those SOAR providers who filed Reconsideration and Hearing Requests prior to these upgrades, your SSA field office may have forwarded the Appeal Request (SSA-561 or SSA-501) without a completed Disability Report-Appeal (SSA-3441). Alternatively, DDS or ODAR may have mailed the SSA-3441 to you for completion after the Appeal Request was received.

If you think your appeals may be held up at the SSA field office by this newer procedure, please let us know. We'd be glad to talk with you more about single-submission with iAppeals.

For more information on filing online appeals using iAppeals, checkout the SOAR website article, Filing Online with iAppeals.



Job Postings

Arizona

Lifewell Behavioral Wellness is seeking a full-time Benefits Specialist based in Phoenix, Arizona. The successful candidate will be responsible for assisting the inpatient team with establishing benefits for members prior to discharge.

Colorado

Colorado Disability Benefits Support Program (DBS) is seeking a Disability Benefits Advocate and a part-time Office Administrator based in Denver, Colorado. The Disability Benefits Advocate will assist individuals with disabilities applying for SSA disability programs and Medicaid-related services. The Office Administrator will provide administrative support to the Colorado DBS team assisting individuals with disabilities.

Kansas

The Bert Nash Center is seeking a Benefits and Entitlement Case Manager located in Lawrence, Kansas. The successful applicant will provide outreach and support to adults with mental illness to help expedite the SSI/SSDI and medical benefits applications process.

Learn more about these postings on the SOARWorks website. Do you have a job posting you would like to share with the SOAR community? E-mail it to soar@prainc.com!



Federal Updates

Obama Administration Announces Nearly 50 Percent Decline in Veteran Homelessness

HUD, the U.S. Department of Veterans Affairs (VA), and USICH announced the number of Veterans experiencing homelessness in the United States has been cut nearly in half since 2010. Read the White House fact sheet.

Enlisting Mainstream Resources and Programs to End Homelessness

This document, developed by the USICH, details some of the key mainstream programs and the ways they can support your efforts to prevent and end homelessness.

Disability.gov's "Quick Links"

Disability.gov has created a new "Quick Links" page to help you quickly find what you need! Visit the links to get information about Social Security benefits, home health care, rental assistance, help finding a job, and much more.



Funding Corner

Check out the SOARWorks Funding and Sustainability page to access valuable resources to help sustain your SOAR initiative! Articles include Funding and Sustainability Tools and Resources, Crowd Funding Social Media Tips, PATH and SOAR Overview, CABHI and SOAR Overview, and Best Practices for SSI/SSDI Outreach Funding and Sustainability!



SOAR Voices Blog Posts

Light at the End of the Tunnel

Bob*, a homeless Navy Veteran who served in Desert Storm, has always been a hard worker. Up until he lost his home in Hurricane Sandy, Bob had worked for the same company for 20 years. At the age of 50, he found himself without a home, without a job, and needed to "start over". 

Key Findings from the SOAR Online Course Evaluation

A leading peer-reviewed, open-access journal, Frontiers in Public Health, recently published an evaluation of the SOAR online training model, which assessed SOAR Online Course usage from October 1, 2014 to September 30, 2015.

SOAR Voice: AmeriCorps VISTA

For the past year, I have served as the SOAR AmeriCorps VISTA at Journey Home, a nonprofit working to end homelessness in Connecticut's Greater Hartford region. AmeriCorps VISTAs (Volunteers in Service to America) dedicate 1 year of service to fighting poverty, with an emphasis on building capacity in the communities they serve.



Events

SOARing Over Lunch Conference Calls

September 13, 2016; 1:00 p.m. ET
The next SOARing Over Lunch Conference Call will take place September 13th at 1:00 p.m. ET! The SOAR TA Center is hosting a series of informal monthly calls designed to help support SOAR efforts across the country. Participants can call in to ask about any SOAR-related question they may have. These is no agenda set in advance for these calls, but we do ask that you submit questions and/or topics you would like covered in advance of the calls.

Call/Log-in information:
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In This Issue














Light at the End of the Tunnel  

Key Findings from the SOAR Online Course Evaluation  

SOAR Voice: AmeriCorps VISTA



SOARing Over Lunch Conference Calls
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Upcoming: Invite to the Mayors Challenge National Call - August 17, 2016 - 2:00 PM EDT


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Upcoming: Invite to the Mayors Challenge National Call - August 17, 2016 - 2:00 PM EDT



You are cordially invited to join HUD Secretary Julián Castro, Connecticut Governor Dannel Malloy, U.S. Interagency Council on Homelessness (USICH) Executive Director Matthew Doherty, and other federal partners to discuss how Mayors can lead their communities in sustaining the progress of a 47 percent decrease in veteran homelessness since 2010.
Call Details:
Date: Wednesday, August 17, 2016
Time: 2:00 – 2:30 PM EDT
Call-in: (800) 230-1059
Confirmation: 399797
If you have any questions, please email MayorsChallenge@hud.gov.


HUD Releases Revising IDIS Vouchers for the ESG Program Webinar


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

HUD Releases Revising IDIS Vouchers for the ESG Program Webinar


The Revising IDIS Vouchers for the ESG Program webinar is the second of three webinars designed to provide an overview of how recipients can use IDIS for effective financial management of their Emergency Solutions Grants (ESG) program. This presentation builds upon the Emergency Solutions Grants Program: Using IDIS for Financial Management webinar and provides more in depth guidance about using IDIS data for ESG financial management, specifically reviewing how to revise vouchers and use the PR-91 ESG Subrecipient Vouchers Report.

Questions

If you have questions about the ESG Program or IDIS, please submit them through the HUD Exchange Ask a Question (AAQ) portal. On Step 2 of the question submission process, select “ESG” or “IDIS” in the “My question is related to” dropdown.
ESG recipients are also encouraged to reference the following resources to assist them with financial management of the ESG Program: