EMPLOYMENT OPP: HMIS Data / Systems Manager (Baltimore City, MD)


This position is responsible for oversight of data and systems administration of the Data and Systems Unit within the Homeless Services Program division of the Mayor's Office of Human Services (MOHS). This position reports to the Director, MOHS-Homeless Services Program.
Responsibilities of the position include but are not limited to:
•Provide leadership and supports planning of a system-wide coordinated response to homelessness in Baltimore City using the Homeless Management Information System (HMIS). This includes but is not limited to: identifying, connecting and implementing the primary stages of the response system using the HMIS; ensuring the coordinated access system is fully integrated and functioning in the HMIS.
•Supervise data analysis and data reporting staff to support HMIS operations with the primary goal of informing and improving homeless services outcomes in Baltimore City.
•Responsible for oversight of the HMIS work plan, outreach coordination and coordinated access.
•Oversee complex analytical, management and planning functions, assessing HMIS alternatives, leading system and program evaluation activities, presenting data in relation to Baltimore's plan to make homelessness rare and brief.
•Oversight of the budget, financial and grants management for the Data and Systems Unit within the Homeless Services Program division.
•Write and administer the HMIS project grant, ensuring appropriate budget spending and program compliance with federal regulations and fulfilling grant reporting requirements.
•Oversee and manage the collection, analysis and presentation of data and statistics produced from the HMIS for reporting to federal, state, local and private concerns; and ensuring data quality by implementing strategies for improvement.
•Lead and facilitate the HMIS Governance Committee to meet federal requirements and support the needs of the Baltimore City Continuum of Care (CoC).
•Perform other related duties as assigned.
Knowledge, Skills and Abilities:
•Knowledge of administrative practices and methods, including but not limited to knowledge of HMIS, homelessness programs and related issues.
•Knowledge of methods and procedures for the collection or organization, interpretation and presentation of information.
•Knowledge of management practices and methods.
•Knowledge of the basic principles of accounting, budgeting, fiscal controls and statistics.
•Ability to adapt and apply the concepts and techniques of administrative analysis to the needs of specific projects.
•Ability to identify problem areas and recommend appropriate solutions based on logical consideration of alternatives.
•Ability to interpret and apply a variety of laws, rules, regulations, standards and procedures.
•Ability to prepare and present reports or recommendations clearly and concisely.
•Ability to compile financial and operational data; to analyze charts and reports and statistical and budgetary statements.
•Ability to plan, organize and direct the work of others.
•Ability to research and write complex narrative and statistical reports, with experience in grant writing and management.
•Ability to coordinate the activities of various organizational units.
•Excellent verbal and written communication skills.
•Must be a self-starter, with sound judgment and a high level of professionalism; team player with ability to prioritize multiple tasks. Work must be timely and precise.

Education:
•A Bachelor's degree in Business Administration, Public Administration, Management or related field from an accredited college or university and eight (8) years of experience in professional level administrative, operations, or technical work. Previous work experience in these and in related homeless, social or health services field may be required.
Equivalencies: An equivalent combination of education and experience.
This is a full-time non-civil service position with a salary range of $69,600 - $111,300 and a comprehensive benefits package. Those considered for employment must authorize release of a criminal background check from the Maryland State Police.
To Apply: Please forward resumes by e-mail to the attention of:
Ms. Susan Olubi, Director of Administrative Services,
Mayor's Office of Human Services,7 E. Redwood Street, 5,h Floor, Baltimore, MD 21202;
No facsimiles accepted. Applications will be accepted on a continuous basis until filled.

Preparing for the HUD System Performance Measures


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Preparing for the HUD System Performance Measures


The system performance measures are a critical component to assist communities to best serve persons experiencing homelessness. As this data becomes more available and the data quality increases it will become more important in HUD’s annual Continuum of Care (CoC) Program Competition. HUD expects communities to be aware of their performance and to be striving to improve. In the coming weeks, CoCs will submit their system performance measures via HUD’s Homelessness Data Exchange (HDX). HUD anticipates opening this sometime in June and will send a listserv when the opening and closing dates are established.

The purpose of this listserv is to prepare CoCs to submit their data in the coming weeks and to highlight some reminders. HUD encourages CoCs and HMIS Leads to take the following steps to prepare for this:
  • HUD Guidance and Resources: HUD’s System Performance Measures site links communities to several resources. These resources include a range of tools that are intended to answer basic questions as well as technical questions. HUD recommends that all communities refresh themselves on the contents of the System Performance Measures Introductory Guide. Other resources that are available on this site are identified below.
     
  • Preparing for Measures: HUD encourages CoCs to run their System Performance Measure data in their Homeless Management Information System (HMIS). Review the data with your community to ensure that there is a common understanding of what each measure means, and what your HMIS is reporting. HUD also strongly encourages CoCs, providers, and HMIS Leads to review the white board videos on the measures. The videos go over each measure, provide context for your local data, and are a critical tool that should be used locally to build a common understanding of these measures. CoCs should also visit www.hudhdx.info and confirm that they have active accounts for the system. If you have recently had a staff change or need to alter your HDX accounts, please submit your questions to the HDX Ask A Question (AAQ) portal. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange (Including PIT, HIC and AHAR)” from the “My question is related to” drop down list on Step 2 of the question submission process.
     
  • System Coverage: As previously noted by HUD, most of the system performance measures rely on the use of HMIS data that reflects the full system of homeless assistance available in each community, and not just those projects that are CoC Program funded. CoCs and HMIS Leads should understand their current system, identify projects not participating in HMIS, and work closely with those projects now to encourage their participation in the system.

    However, please note that victim service provider projects cannot be entered into HMIS. These projects must enter their data into a comparable database, and therefore will not be included in any calculation of system coverage.
     
  • Data Quality: CoCs should begin running data quality reports as soon as possible and continue to improve their data quality.
     
  • HMIS Software Readiness: HUD released the System Performance Measures HMIS Programming Specifications in October of 2015. At that time, HUD stated in its listserv message that HMIS vendors should have the measures programmed into their HMIS by January of 2016. Any CoCs that believe their HMIS vendor has not yet programmed the System Performance Measures into HMIS should submit their questions to the HUD Exchange AAQ portal immediately, so that HUD is aware of any potential vendor issues. To submit a question to the HMISAAQ portal, select “HMIS” from the “My question is related to” drop down list on Step 2 of the question submission process and include “Reporting” in the subject line.
     
  • Test Reports: HMIS leads are encouraged to review their HMIS reports. This data should be shared with the CoC as well, so that both the HMIS Lead and CoC can identify any concerns that they have about the accuracy of the programming of the HMIS report in their software.
HUD is excited about the great potential this data has to effect change and hopes that communities feel the same excitement. This is not merely data for data’s sake. This is data that will allow communities to understand what is going on locally and make important changes. HUD knows this may take time to incorporate into community operations but HUD encourages all communities to start now to make their system performance a prominent aspect of their own evaluation.


HUD Announces the Release of the Maximizing Investments Toolkit 


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

HUD Announces the Release of the Maximizing Investments Toolkit


Community Planning and Development (CPD) announces the release of the Maximizing Investments Toolkit. The Toolkit includes tools and guidance to help grantees identify local housing and community development needs and determine how to most effectively use their resources to address those needs. The tools are designed to help grantees set appropriate goals for their investments and to identify ways to maximize their positive impacts.

In essence, the Toolkit helps answer this question: How can grantees target resources where they are needed most in their community?
Making well-informed and strategic choices is the first step.
Resources available in the toolkit include:
  • An introductory webinar and guidebook
  • A tool to help track comments received through the Con Plan consultation process
  • Guidance on how grantees can evaluate progress and make strategic funding decisions
  • Tools for improving grant administration
  • And more!
View the Maximizing Investments Toolkit


May 2016 NCHV eNewsletter

NCHV eNewsletter
May 2016
Final Updates: Important Information for 2016 NCHV Annual Conference Attendees!
June 1-3, 2016 at the Grand Hyatt in Washington, D.C. 
Registration for the 2016 NCHV Annual Conference is SOLD OUT. No walk-up registrations will be accepted.
If you're attending the 2016 NCHV Annual Conference next week at the Grand Hyatt Washington, we are looking forward to welcoming you! Please download the Conference program above to see the full schedule and more info, and make note of the following important details:
  • NCHV will be posting live updates throughout the Conference on our Facebook and Twitter pages tagged with #NCHV16. Please feel free to join the conversation and use #NCHV16 if you will be using your social media channels during the event!
Special Guest Speakers announced!
  • Terry McAuliffe, Governor of Virginia, the first state to announce a functional end to veteran homelessness
  • Thomas E. Perez, U.S. Secretary of Labor
  • Sloan Gibson, U.S. Deputy Secretary of Veterans Affairs
  • Beverley Ebersold, U.S. Interagency Council on Homelessness
  • Shannon Gerber, The Home Depot Foundation
  • Natalie Abatemarco, Citi Community Development

Have you renewed your NCHV membership? Interested in becoming a member? NCHV members receive discounted rates for the Annual Conference. Click here to renew or become a member today! For more information about NCHV membership, email Anna Kaminski at akaminski@nchv.org

Do you want to share the value of your program with Congress, and help advance the goal of ending veteran homelessness? Do you have the desire, but don’t know where to start? Don’t worry, NCHV is here to help! Email jstewart@nchv.org for guidance on meeting with your members of Congress!
Hill Watch: The "Veteran's First Act" and Homelessness
New Senate omnibus bill debuts, addresses veteran issues
The “Veteran’s First Act” was unveiled in a bipartisan press conference of the Senate Veteran’s Affairs Committee late last month. This omnibus piece of legislation combined many existing provisions from other bills, which already existed in the Senate. Some of the more headline grabbing issues the bill deals with include accountability of VA employees, and changes to the Veterans Choice program. Click here to view the Senate’s summary of the key provisions in the bill. 
While you won’t see many news stories go beyond the headlines of Choice and accountability, there are quite a few important provisions in the bill that relate to homelessness that you should know about. In fact, all-in-all there are eighteen provisions in the bill that directly relate to ending veteran homelessness. Most are very important, and if enacted, would change the way you could serve homeless veterans.
For instance, if passed the bill would:
  • Allow HUD-VASH residents to enroll in the HVRP program,
  • Finally update the VA’s definition of homelessness, to include the McKinney-Vento updates which allow individuals fleeing domestic violence to be considered homeless,
  • Authorize a higher Per Diem rate to be paid to Transition in Place programs,
  • Ease the transition for any GPD that wishes to shift mission to permanent housing provider,
  • Create a pilot program to test effectiveness of intensive case management on healthcare utilization rates,
  • Permanently authorize the National Center for Homelessness Among Veterans,
  • Create an annual review for the GPD program, and strengthen performance targets for program outcomes in the areas of permanent housing and income augmentation,
  • Create an expansive public-private partnership ability for the VA to provide legal services,
  • Allow Per Diem to be paid to support the care of dependents accompanying a veteran, and
  • Permanently authorizes the use of VA homeless programs by veterans with “OTH” discharges.
While NCHV is currently very supportive of the Vets First Act, an earlier version of this bill included a provision that would have made certain homeless veterans (those in GPD, domiciliary units, and HUD VASH units among others) eligible for access to VA dental care. This has long been identified by NCHV members as a top unfilled need in the world of homeless veteran services, and NCHV was disappointed to see that provision cut from the package.
Should you wish to contact your Member of Congress about your support for the bill in general, or about the absence of a dental care provision, but you don’t know where to start - you’re in luck! NCHV just held a webinar on “Talking to Congress: Advocating for Homeless Veterans”, the recorded version of which you can view by clicking here
This bill has yet to pass the Senate floor. As such, any of the above can change. Stay tuned to NCHV communications to stay on top of what is happening with the Veterans First Act. Click here to see the Senate Veteran’s Affairs Committee press release and associated documents.
HUD Allocates $174 Million through New Housing Trust Fund
First-ever allocations to help states produce affordable housing
WASHINGTON – For the first time ever, the U.S. Department of Housing and Urban Development (HUD) has announced the allocation of nearly $174 million through the nation’s Housing Trust Fund. 
The Housing Trust Fund is a new affordable housing production program that will complement existing Federal, state and local efforts to increase and preserve the supply of decent, safe, and sanitary affordable housing for extremely low- and very low-income households, including families experiencing homelessness.
“Today, we offer another tool to help states confront a growing affordable rental housing crisis in this country,” said HUD Secretary Juli├ín Castro. “The Housing Trust Fund will be an enduring resource designed to producing more housing that is affordable to our most vulnerable neighbors.”
“In today’s housing market, many Americans who work hard still can’t afford their rents. Affordable housing helps workers live closer to their jobs and spend more time with their families. A healthy housing market is key to vibrant communities and future economic growth, and these federal funds will help states expand the supply of affordable homes and strengthen our communities,” said Senator Jack Reed (Rhode Island), who wrote the 2008 law establishing the National Housing Trust Fund. “I commend HUD for making these funds available and helping states take a tailored, cost-effective approach to increasing the supply of affordable housing.”
Eight years after it was authorized by the Housing and Economic Recovery Act of 2008 (HERA), the Housing Trust Fund is only now being capitalized through contributions made by Fannie Mae and Freddie Mac. In December 2014, the Federal Housing Finance Agency (FHFA) directed these Government Sponsored Enterprises (GSEs) to begin setting aside and allocating funds to the Housing Trust. In January of 2015, HUD issued interim rules to guide states on how to implement their Housing Trust Funds. 

By law, each state is allocated a minimum of $3 million. State affordable housing planners will use these funds for the following eligible activities:
  • Real property acquisition
  • Site improvements and development hard costs
  • Related soft costs
  • Demolition
  • Financing costs
  • Relocation assistance
  • Operating cost assistance for rental housing (up to 30% of each grant)
  • Reasonable administrative and planning costs
For more information and a full list of allocations by state, click here
Funding Opportunities
The Booth Ferris Foundation offers grants to nonprofit organizations in New York City working directly to build vibrant communities and to promote equity for underserved populations. Support is available for either capacity building or capital projects. Applications are accepted online throughout the year. For more information, click here.
The Henrietta Lange Burk Fund was established in 1994 to support and promote quality arts, cultural, educational, health care, and human services programming for underserved populations. Special consideration is given to charitable organizations that address the health concerns of older adults, through either direct programming or research. The Fund prioritizes organizations serving the Chicago metro area. The next deadline for applications is June 1. For more information, click here.