Monitoring DV (Domestic Violence) Programs - updated 4/26/16


POST UPDATED: 4/26/16


I wanted to share this updated info because some CoCs wanted to know if they could monitor client case files at DV shelters if they had client consent.  P​lease see below regarding special instances where DV clients may consent to sharing info.  It seems to be reserved for only legal or statutory (child abuse) related matters.  Listed at the bottom are updated federal docs related to VAWA 2013 (Violence Against Women Act), FVPSA (​Family Violence Prevention and Services Act), and OVW (Office on Violence Against Women).


​VAWA (Violence Against Women Act) 2013:
‘‘(4) CONFIDENTIALITY.—Any information submitted to a public housing agency or owner or manager under this subsection, including the fact that an individual is a victim of domestic violence, dating violence, sexual assault, or stalking shall be maintained in confidence by the public housing agency or owner or manager and may not be entered into any shared S. 47—53 database or disclosed to any other entity or individual, except to the extent that the disclosure is— ‘‘(A) requested or consented to by the individual in writing; ‘‘(B) required for use in an eviction proceeding under subsection (b); or ‘‘(C) otherwise required by applicable law.

​OVW (Office on Violence Against Women): ​
​(B) Nondisclosure​ - ​Subject to subparagraphs (C) and (D), grantees and subgrantees shall not—(i) disclose, reveal, or release any personally identifying information or individual information​ ​collected in connection with services requested, utilized, or denied through grantees’ and​ ​subgrantees’ programs, regardless of whether the information has been encoded, encrypted,​ ​hashed, or otherwise protected; or​ ​(ii) disclose, reveal, or release individual client information without the informed, written,​ ​reasonably time-limited consent of the person (or in the case of an unemancipated minor, the​ ​minor and the parent or guardian or in the case of legal incapacity, a court-appointed guardian)​ ​about whom information is sought, whether for this program or any other Federal, State, tribal,​ ​or territorial grant program, except that consent for release may not be given by the abuser of the​ ​minor, incapacitated person, or the abuser of the other parent of the minor.​ If a minor or a person with a legally appointed guardian is permitted by law to receive services
without the parent’s or guardian’s consent, the minor or person with a guardian may release​ ​information without additional consent.
​(C) Release - If release of information described in subparagraph (B) is compelled by statutory or court mandate— (i) grantees and subgrantees shall make reasonable attempts to provide notice to victims affected by the disclosure of information; and (ii) grantees and subgrantees shall take steps necessary to protect the privacy and safety of the persons affected by the release of the information.​
(D) Information sharing - 
(i) Grantees and subgrantees may share—(I) nonpersonally identifying data in the aggregate regarding services to their clients and nonpersonally identifying demographic information in order to comply with Federal, State, tribal, or territorial reporting, evaluation, or data collection requirements; (II) court-generated information and law enforcement-generated information contained in secure, governmental registries for protection order enforcement purposes; and (III) law enforcement-generated and prosecution-generated information necessary for law enforcement and prosecution purposes.
(ii) In no circumstances may—
(I) an adult, youth, or child victim of domestic violence, dating violence, sexual assault, or
stalking be required to provide a consent to release his or her personally identifying information
as a condition of eligibility for the services provided by the grantee or subgrantee;
(II) any personally identifying information be shared in order to comply with Federal, tribal, or
State reporting, evaluation, or data collection requirements, whether for this program or any
other Federal, tribal, or State grant program.





----------------------------------------------------

ORIGINAL POST: 3/30/16


Based on my quick research, it looks like no one outside of the client and their DV case manager are supposed to view the client file as per federal guidelines.  Not even the board members of the shelter are supposed to have access.  Although some states may have varying privacy laws, it seems this is pretty prevalent throughout the nation.  I copied and pasted the info below.

Quote from PDF link below: "Domestic violence programs should maintain the limited records they do keep in secured filing cabinets, providing access only to designated staff. Program records, such as financial documents or personnel files, should be kept separately from case files (i.e., shelter intake files). Only designated staff should have authority to review case files and/or make notations in case files. Board members should not have access to case files or program records, except in specific situations determined by the Executive Director along with the program’s attorney, if applicable. Funders and researchers should have access only to aggregate statistical information and the domestic violence program should consider having such people sign confidentiality agreements as an added protection."





Submitting 2016 HIC and PIT Count Data - Deadline Reminder


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Submitting 2016 HIC and PIT Count Data - Deadline Reminder


2016 Housing Inventory Count (HIC) and Point-in-Time (PIT) count data must be submitted via HUD’s Homelessness Data Exchange (HDX) web portal by 7:59:59 PM EDT on Monday, May 2, 2016. Continuums of Care (CoCs) should consider the following issues as they prepare to submit their data.
  1. HIC and PIT Count Data in the Annual CoC Program Competition

    Meeting the HIC and PIT count data submission deadline is a factor considered by HUD in the annual CoC Program Competition. Submitting the HIC and PIT count data in HDX is a two-step process, and both steps must be submitted on time for your submission to be considered complete:
     
    • HIC data must be submitted via the HIC Reporting Status page
       
    • PIT count data must be submitted via the PIT Reporting Status page
       
  2. 2016 HIC and PIT Count Data Collection and Submission Guidance

    Guidance on collecting and entering HIC and PIT count data via the HDX is available for download from the PIT and HIC Guides, Tools, and Webinars page at the HUD Exchange website.
     
  3. No Submission Deadline Extensions

    CoCs should consider the amount of time it may take to compile and enter information needed to meet the 2016 reporting requirements. HUD will not be granting extensions to the data submission deadline.
     
  4. PIT Count Submission Reminders

    As in the past, HUD expects communities to report population and subpopulation data for all homeless people counted during the PIT enumeration. Where information is missing, CoCs should apply statistically valid and locally appropriate approaches and assumptions to construct an estimate. HUD encourages CoCs to engage with local experts, including people familiar with the count and statisticians, to develop appropriately tailored assumptions and extrapolation techniques to properly adjust data prior to generating a complete PIT count report for submission to HUD.

    The sum total number of persons reported in emergency shelters, safe havens, and transitional housing projects in the PIT count fields of the HIC must match the sum total of sheltered persons reported in the PIT count.
     
  5. Reporting RRH Beds

    The Housing Inventory Count is a point-in-time count about beds available on the night of the count. CoCs should only report rapid re-housing (RRH) beds and units that are occupied by RRH participants on the night of the count (i.e., in their own permanent housing unit and actively enrolled in RRH on the night of the count), whether or not rental assistance was provided. RRH projects that did not serve anyone on the night of the count should close the RRH project on the “Edit Project” page in HDX and leave a note of explanation. CoCs will be able to reactivate the project next year if there are RRH participants on the night of the count.
     
  6. Questions

    If you have any questions about the HIC or PIT count data submissions processes, please submit your questions to the HUD Exchange Ask A Question (AAQ) portal. To submit a question to the HDX AAQ portal, select "HDX: Homelessness Data Exchange (including PIT, HIC, and AHAR)" from the “My question is related to” drop down list on Step 2 of the question submission process.


EMPLOYMENT OPP: CDBG Project Manager (Prince George's Co, MD)

HCD COMMUNITY PROGRAM ADMINISTRATOR I [C13018/106558]
Project Manager, Division of Neighborhood Revitalization
Recruitment #16-001206-0002
DEPARTMENT
DHCD - Div of Neighborhood Revitalization
DATE OPENED
4/26/2016 11:13:00 AM
FILING DEADLINE
5/10/2016 11:59:00 PM
SALARY
$22.40 - $29.08/hour (Grade 17/base - step 9)
EMPLOYMENT TYPE
Full-Time 
HR ANALYST
Amy Kipersztok
WORK LOCATION
Prince George's 
Introduction
Image removed by sender.
This is a long-term contractual position with limited State Benefits  
Work that matters.  The Maryland Department of Housing & Community Development is a national leader in revitalizing communities and financing affordable housing. Our team is looking for members that will challenge the status quo, effectively communicate ideas and issues, and independently bring forth practical and efficient solutions and improvements.   
The Department has an immediate opening for a Project Manager in its Division of Neighborhood Revitalization.  This individual must be a highly organized, customer oriented, self-motivated, team player with financial and project management experience.  This position will operate primarily out of the Division’s office in Lanham, Maryland.    This position will manage activities falling under the Community Development Block Grant Program and the Community Development Block Grant Disaster Recovery in the Division of Neighborhood Revitalization at DHCD.
DHCD offers in-house training opportunities, flexible work schedules, and casual dress on Fridays.
GRADE
17
LOCATION OF POSITION
This position will operate primarily out of the Division’s office in Lanham, Maryland with occasional travel to a satellite office in Baltimore.
POSITION DUTIES
This position will manage activities falling under the Community Development Block Grant Program and the Community Development Block Grant Disaster Recovery Program in the Division of Neighborhood Revitalization. The incumbent will manage grants, monitor projects, provide technical assistance, assist with the development and implementation of program policies and procedures and will work closely with key officials, local governments, nonprofit organizations and other internal and external customers to ensure compliance with regulations, policy, laws and standards.
MINIMUM QUALIFICATIONS
Please read job announcement carefully. Minimum qualifications are required; if you do not meet the criteria you will not be considered for this position.
Education: A bachelor’s degree from an accredited college or university.
Experience: Four years of administrative or professional experience in financing and providing technical assistance for development or rehabilitation of multifamily or single family housing; neighborhood revitalization and business development; community infrastructure development; or historic preservation programs.
Notes:
1.    Additional administrative or professional experience as defined above may be substituted on a year-for-year basis for the required education.
2.    Additional job-related education may be substituted for up to two years of the required experience at a rate of thirty credit hours for each year of experience.
3.    Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in business and industry classification or business and industry specialty codes in the housing management field of work on a year-for-year basis for the required experience and education.   
DESIRED OR PREFERRED QUALIFICATIONS
·         Experience with the federal Community Development Block Grant Program and HUD fair housing and equal opportunity regulations. 
·         Experience administering grant programs to nonprofit organizations, governments and or local jurisdictions.
·         Applicant must be proficient in MS Office Suite and demonstrate competence with written and verbal communications.
LIMITATIONS ON SELECTION
Must be willing to work in Prince George's County.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please provide sufficient information on your application to document that you meet the minimum qualifications for this recruitment. Please provide transcripts, certifications or diplomas to document educational or certification qualifications. Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted with your application. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. Successful candidates will be placed on the employment (eligible) list for at least one year. Eligible list may be used to fill future vacancies of the same classification.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.
BENEFITS
DHCD offers a flexible work schedule, advancement and career path opportunities, casual business dress on Fridays, and a competitive salary.
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred. However, if you wish to submit a paper application, you may mail your application and materials to: Amy Kipersztok, Department of Housing & Community Development Office of Human Resources, 7800 Harkins Road Lanham, MD 20706. All application materials must be received by the filing deadline.  If you are unable to upload your transcripts into the system, please send via email to dhcd.careers@maryland.gov.
Please include the following information in the body of the email:
·         Attn: Amy Kipersztok, Senior Generalist
·         Your First and Last Name
·         Recruitment #
·         Classification (Job Title) of Recruitment
Incorrect application forms, or resumes in place of the application, will not be accepted. If you are interested in the position and cannot apply online please fill out the revised paper application which can be found on JobAps.  For questions concerning this position, please call 301-429-7418.
TTY Users: call via Maryland Relay 
We thank our Veterans for their service to our country, and encourage them to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply.
 

Click on a link below to apply for this position:
Image removed by sender. Apply Online
This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
You may also download and complete the Paper Application here.
 

FY 2016 CoC Program Registration Notice is Now Posted and e-snaps is Available - Corrected Guidance


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

FY 2016 CoC Program Registration Notice is Now Posted and e-snaps is Available - Corrected Guidance


Note: The message sent 4/22/16 included incorrect guidance, stating that CoCs failing to submit a FY 2016 CoC Program Registration by 7:59:59 PM EDT on May 11, 2016 will not have access to the FY 2015 CoC Consolidated Application. This message contains the correct guidance, which is that CoCs failing to submit a FY 2016 CoC Program Registration by 7:59:59 PM EDT on May 11, 2016 will not have access to the FY 2016 CoC Consolidated Application. In addition, revisions have been made to the FY 2016 CoC Program Registration Notice regarding dates on pages 3 and 4, which are noted in red font. A revision was also made on page 29 under IV.A.1.a., so that it now states that the CoCs should be using the performance measures noted; it had erroneously stated that CoCs should not use the measures.

The Notice of Fiscal Year (FY) 2016 Opportunity to Register and Other Important Information for Electronic Application Submission for the Continuum of Care (CoC) Program Competition is now posted to the HUD Exchange.

The FY 2016 CoC Program Registration Notice provides Collaborative Applicants with the information necessary to register CoCs in preparation for the FY 2016 CoC Program Competition. The registration process described within the Notice applies only to Collaborative Applicants who will register to submit the CoC Consolidated Application for FY 2016 CoC Program funds that includes the CoC Application, the CoC Priority Listing, and the project applications. While project applicants do not have a role in the registration process, you are strongly encouraged to also read through the FY 2016 CoC Program Registration Notice paying particular attention to HUD’s homeless policies and priorities in preparation for the FY 2016 CoC Program Competition.


HUD strongly encourages all Collaborative Applicants, CoC stakeholders, Project Applicants, and Project Sub-recipients to read the FY 2016 CoC Program Registration Notice in its entirety. Collaborative Applicants should carefully review Section III Completing the Registration Process of the Notice prior to starting the FY 2016 CoC Program Registration process in e-snaps as this particular section covers all of the steps necessary for successfully registering the CoC for the FY 2016 CoC Program Competition.


In order to have access to the FY 2016 CoC Consolidated Application – that includes the ability to submit project applications to HUD for funding consideration – Collaborative Applicants must complete and submit the FY 2016 CoC Program Registration in e-snaps by the submission deadline that will be communicated via the Funding Availability page and HUD Exchange mailing list.


If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.


Important Notes

  • Collaborative Applicants must complete the FY 2016 CoC Program Registration using e-snaps, a web-based portal accessible at www.hud.gov/esnaps.
  • CoCs failing to submit a FY 2016 CoC Program Registration by 7:59:59 PM EDT on May 11, 2016 will not have access to the FY 2016 CoC Consolidated Application and will not be able to apply for FY 2016 CoC Program funds. See Section III.C.6 of the FY 2016 CoC Program Registration for additional information.
  • Before Collaborative Applicants can get to the actual Registration forms, they must first register for the Funding Opportunity – “FY 2016 CoC Registration” in e-snaps. See the FY 2016 CoC Program Registration Instructional Guide: CoC Registration and CoC Review for more information. Registering for the Funding Opportunity does not mean that the CoC is registered to apply for FY 2016 CoC Program funds. Collaborative Applicants must first register for the Funding Opportunity and then they will have access to the FY 2016 CoC Program Registration forms. All Collaborative Applicants will have to complete a minimum of four forms in e-snaps; more forms are required if applying for Unified Funding Agency (UFA) and/or High Performing Community (HPC) designation(s).
  • Collaborative Applicants must import the FY 2015 CoC Program Registration information in e-snaps. The FY 2016 CoC Program Registration Instructional Guide: CoC Registration and CoC Review provides detailed guidance on how to import the previous year’s CoC Registration. This will:
  • Prevent the need for re-entering information during the CoC Program Registration process – Collaborative Applicants need only review and update information; and
  • Allow HUD to import the FY 2015 CoC Application in e-snaps which will also prevent the need for re-entering the responses for those CoC Application questions that will not change from the FY 2015 CoC Application.
  • Any Collaborative Applicant that was granted UFA designation in the FY 2015 CoC Program Registration process must re-apply for UFA designation in the FY 2016 CoC Program Registration process.
  • A CoC, through its Collaborative Applicant, will also have the ability to apply for HPC designation.
Grant Inventory Worksheet (GIW)
  • GIWs will not be sent to CoCs until after the FY 2015 Tier 2 Funding Announcement has been posted; therefore, during the FY 2016 CoC Program Registration process CoCs will not need to enter the Annual Renewal Demand (ARD) amount in e-snaps.
  • GIWs, once issued, must include all eligible renewal projects and reflect accurate budget amounts.
  • HUD will not issue the final GIW to CoCs until after the FY 2016 CoC Program Registration process is closed.
Preliminary Pro Rata Need (PPRN), CoC Planning, and UFA Costs
  • HUD will provide, after the all GIWs have been reviewed and approved, a preliminary ARD Report that will be posted to the HUD Exchange that lists each CoC’s PPRN Amount and final ARD Amount.
  • CoC planning costs will not be included in the FY 2016 CoC Program Registration process. Information regarding CoC planning costs will be provided in the FY 2016 CoC Program Competition NOFA.
  • UFA Costs will not be included in the FY 2016 CoC Program Registration process. Information regarding UFA Costs will also be provided in the FY 2016 CoC Program Competition NOFA.
Dates
  • May 11, 2016 – Registration Submission Deadline
  • May 13, 2016 – HUD will notify, via the HUD Exchange and listserv message, whether any CoC requested HPC designation. If any CoCs requested HPC designation, HUD will:
  • Post all parts of the CoCs’ registration forms for public comment, and
  • Provide the due dates for public comment and CoC response.
Additional Resources
  • Adding and Deleting Users in e-snaps – Explains how the CoC registrant/primary contact can authorize other individuals to view the CoC Application and delete registered users who should no longer have access to the CoC Application.

Questions

The following resources are posted to the HUD Exchange and available now:
The following resources will be posted to the HUD Exchange by Wednesday, April 27, 2016:
If you have questions pertaining to e-snaps technical issues or the FY 2016 CoC Program Registration process, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps QAA portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Homelessness Caucus Briefing: Invite Your Members of Congress TODAY!




Advocacy Update
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HOMelessness caucus briefing: Invite Your members of Congress today!
This Thursday, April 28 the Congressional Homelessness Caucus and the Alliance are co-hosting a briefing highlighting the Alliance’s recently released State of Homelessness in America 2016 report and examples of states doing excellent work to end homelessness.

We need your help TODAY to ask your congressional offices to send staff to the briefing!

Here’s What You Can Do:

TODAY email the staff person who handles housing issues for your Representative and Senators letting them know it is important to you that they attend the briefing.

  1. If you don’t know their email, you can call the congressional switchboard at 877-210-5351 to be connected to their office or ask Jaime or Julie.
  2. When you send your email, you can include this invitation to the briefing for the details.
  3. Let us know if a staffer tells you they will attend the briefing.
More Information:

Last week the Senate Appropriations Committee already marked up their fiscal year (FY) 2017 bill, which provided $2.33 billion for McKinney - an $80 million increase over last year’s enacted funding, but $330 million below the Administration’s proposed FY 2017 level. The full Senate could consider the T-HUD bill on the floor as early as this week. The timing of the House T-HUD mark-up is still unclear, but could happen in mid-May. The House typically provides less than the Senate, but this year we need to make sure the House exceeds, or at least matches, the Senate number in their version of the bill.

It is important your Members of Congress and their staff attend this briefing to learn what they can do to support the great work that is being done to end homelessness in America!


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