HUD Releases the HMIS Project Set Up Tool

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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

HUD Releases the HMIS Project Set Up Tool

HUD has released the HMIS Project Set Up Tool, which has two primary purposes:
  1. To assist system administrators in ensuring all participants are set up using the appropriate (HMIS) project types; and
  2. To ensure projects are collecting the required data elements.
Appropriate setup is critical to ensure that your HMIS is able to generate System Performance Measures and project-level reporting for all federal funders.

Using the HMIS Project Set Up Tool, system administrators will be able to enter up to three federal funding sources for each project. The tool will indicate which HMIS project type should be selected in the HMIS and display each of the required HMIS data elements for the funding sources selected.

While this tool is helpful in setting up new projects, Continuums of Care (CoCs) should work with System Administrators to evaluate existing projects in HMIS to verify that they are set up correctly and that they are collecting all necessary data for required federal reports.

If you have questions about the tool, please submit them through the HMIS Ask a Question (AAQ) portal. To submit a question to the HMIS AAQ portal, select “HMIS: Homeless Management Information Systems”in the “My question is related to” drop down list on Step 2 of the question submission process.

Important Information: Follow Up from Regional Call on 1/20

Hi Team,

Thanks for the great call yesterday. Below, please find the website links that were discussed. I am also including the planning forward calendar to help with managing dates/timelines. I know that the end of January/early February are intense with the PIT, community planning summaries, webinars, and the NOFA. I am thankful for your dedication. If you have any questions, please let me know.

Registration Links for Today's Webinar and Next Week's Webinar
National SSVF Webinar: January 21st at 2:00 pm Eastern
This webinar will review SSVF procedures for all SSVF grantees with programs operating during this FY 16.   The presentation will cover the Community Plan Submission, requesting Program Changes, the grantee online quarterly certification, and an overview of the process to request a waiver to the Rapid Rehousing requirement.  After registering, you will receive a confirmation email containing information about joining the webinar.  Please register here:

SSVF Educational Webinar: January 28th  at 2:00 pm Eastern
This Educational Webinar will highlight SSVF grantee practices in using data to inform local strategies and shelter diversion.  The presentation will feature SSVF providers and there will be an opportunity for peer to peer discussion.  After registering, you will receive a confirmation email containing information about joining the webinar.  Please register here:

NOFA Materials
·         Second grouping under announcements
o   Includes:
§  Online application link
§  NOFA (actual NOFA)
§  NOFA Training Presentation Recording (It is now postedJ)
§  NOFA Training Slides
§  FY17 Budget Template and Narrative Ex. 3 and Ex. 4 (You must use this one.)
§  SSVF Homeless Prevention Screening Form
§  SSVF Homeless Prevention Instructions
o   Review all of these materials first. Then, if after you have reviewed the information but still have questions, they should be sent to and cc me.

Community Planning Summary Information
·         Please refer to the January 13th Special Edition Program Update.

Legal Services
·         Click on Enhanced Services, and Legal Services will be after TFA
·         This is the website that Dan discussed with affordable housing resources.

VA-DOM and Chronic Information
·         See December 22 Program Update

Calendar/Planning Forward by Week
·         Office Hours                                                       1/20/16 at 1pm                                               
·         National Call                                                       1/21/16 at 2pm-3:30pm EST
·         Educational Series                                           1/28/16 at 2pm-3:30pm EST
·         Community Plans Due                                  1/29/16
·         Point in Time Counts in Many Communities        1/25-1/29 (Date by CoC)
·         Repository Upload Due (January) on                       2/05/16
·         Renewal applications are due by 4pm EST             2/05/16
·         Office Hours                                                       2/17/16 at 1:30pm-3:00pm EST
·         National Call                                                       2/25/16 at 2pm-3:30pm EST (Note date change)
·         2nd quarter program change requests due            3/01/16
·         Repository Upload Due (February) on                    3/07/16

Thanks so much!


Adrienne Nash Meléndez, MLD
SSVF Regional Coordinator
U.S. Department of Veterans Affairs

Upcoming HMIS Lead/ System Administrator Training

Good afternoon HMIS Leads/ System Administrators!

Our monthly HMIS Lead/ System Administrator webinar will be next Wednesday, January 27th. To register, please click here:

This webinar will be back on our regularly scheduled time slot: the last Wednesday of the month, from 1 - 2:30 PM (eastern), and we intend to cover the following items:

  1. HUD Updates
  2. Hot topics, such as various reporting updates and Annual Assessment guidance
  3. Discussion of how the Defining "Chronically Homeless" Final Rule affects HMIS
  4. Question and Answer, as time allows

Please note that while all are welcome to attend the webinar, this forum is intended to provide HMIS Leads and System Administrators with guidance, information, and and support; therefore, the focus will be on this perspective. If you feel you have received this email in error, please don't hesitate to let me know, and I'll remove you from our list.


Dan Fox
Analyst, Housing and Community Development
Solutions for Health | Housing | Land
301-918-4400 (Main Office)
240-582-3639 (Direct)
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