Submitting 2015 HIC and PIT Data - Deadline Reminder 


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Submitting 2015 HIC and PIT Data - Deadline Reminder


2015 Housing Inventory Count (HIC) and Point-in-Time (PIT) count data must be submitted via HUD’s Homelessness Data Exchange (HDX) web portal by Friday, May 15, 2015 Midnight EDT. Continuums of Care (CoCs) should consider the following issues as they prepare to submit their data.
  1. Accuracy is Critical The purpose of the HIC and PIT count data is to gain the most accurate picture of homelessness at a given point in time at the end of January. HUD strongly believes that accuracy is absolutely essential. Only with the most accurate data can we work together to determine the progress we have made towards meeting the Opening Doors goals and make meaningful and informed decisions about how to continue the progress.
    HUD is still striving to gain a clear picture the sheltered and unsheltered homeless youth population. Communities should do all they can to count their homeless youth. HUD recognizes that as communities start incorporating a more sophisticated youth component to their counts that their data will likely show an increase. It is imperative that communities use this data and work with the homeless youth providers to develop a strategy to serve this important population. HUD will provide a way for CoCs to report changes to methodology and increased efforts to improve PIT counts in their 2015 CoC Application and will carefully consider such efforts in its scoring process. HUD’s competitive process has, and will continue, to give priority to CoCs who demonstrate high quality PIT counts.
  2. HIC and PIT Count Data in the 2015 CoC Program Competition Meeting the HIC and PIT data submission deadline is a factor considered by HUD in the annual CoC Program Competition. Submitting the HIC and PIT count data in HDX is a two-step process, and both steps must be submitted on time for your submission to be considered complete:
    • HIC data must be submitted via the HIC Reporting Status page
       
    • PIT data must be submitted via the PIT Reporting Status page
       
  3. 2015 HIC and PIT Data Collection and Submission Guidance Guidance on collecting and entering HIC and PIT data via the HDX is available for download from the HDX Main page at the HUD Exchange website.
  4. Addressing New Requirements CoCs should consider the amount of time it may take to compile and enter information needed to meet the 2015 reporting requirements, such as:
    • Entering address information for all projects;
       
    • Completing the new Youth Households tab;
       
    • Entering the race, ethnicity, and gender of sheltered and unsheltered people;
       
    • Completing the number of veterans and persons in veteran households by household type, as well as their characteristics; and
       
    • Conducting necessary data analysis and applying statistically valid estimates to any missing PIT count information, including counts related to gender, race and ethnicity.
       
  5. PIT Count Submission Reminders As in the past, HUD expects communities to report population and subpopulation data for all homeless people counted during the PIT enumeration. Where information is missing, CoCs should apply statistically valid and locally appropriate approaches and assumptions to construct an estimate. HUD encourages CoCs to engage with local experts, including people familiar with the count and statisticians, to develop appropriately tailored assumptions and extrapolation techniques to properly adjust data prior to generating a complete PIT count report for submission to HUD.
    The sum total number of persons reported in emergency shelter, Safe Havens, and transitional housing projects in the PIT count fields of the HIC must match the sum total of sheltered persons reported in the PIT count.
  6. Questions If you have any questions about the HIC or PIT data submissions processes, please visit the Ask a Question page on the HUD Exchange. To submit a question, select “HDX (PIT, HIC, AHAR, Pulse)” for the Program/System under “Your Details,” then under “Question Details,” choose either “HIC” or “PIT” as the topic and subtopic.


FY 2015 CoC Program Registration – 5 Days Left


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

FY 2015 CoC Program Registration – 5 Days Left


Submission Deadline: Monday, May 18, 2015 at 7:59:59 PM EDT.
As of 9:00 AM EDT, today, May 13, 2015, 192 Collaborative Applicants have submitted the Fiscal Year (FY) 2015 Continuum of Care (CoC) Program Registration in e-snaps.
  • 55 CoCs have not gone into e-snaps to begin the Registration process.
     
  • 18 CoCs have registered for the Funding Opportunity, but have not started filling out the Registration forms in e-snaps.
     
  • 145 CoCs are “In Progress,” meaning they are in the process of completing the Registration forms in e-snaps.
The registration deadline is 7:59:59 PM Eastern Daylight Time Monday, May 18, 2015. Registration submission must be received in e-snaps on or before the registration deadline. Failure to submit a registration in e-snaps by the deadline will result in the Collaborative Applicant being unable to access the FY 2015 CoC Consolidated Application, which includes the project applications for reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs. Consequently, the Collaborative Applicant will be unable to apply for funds. Therefore, it is imperative that all Collaborative Applicants meet this registration deadline. No exceptions will be made.

Important:

  • It is the responsibility of the CoCs and their designated Collaborative Applicants to ensure that registration is completed. HUD does not intend to issue individual reminders.
     
  • If you are a project applicant and your CoC has not completed registration, you should immediately contact your Collaborative Applicant to find out the status. If the Collaborative Applicant does not submit a registration on behalf of the CoC, project applicants will not be able to apply for renewal funds.

Reminders:

  • Collaborative Applicants must complete the FY 2015 CoC Program Registration using e-snaps, The FY 2015 CoC Consolidated Application will not be available at www.grants.gov.
     
  • CoCs failing to submit a FY 2015 CoC Program Registration by 7:59:59 PM EDT on May 18, 2015 will not have access to the CoC Consolidated Application and will not be able to apply for FY 2015 CoC Program funds.
     
  • This FY 2015 CoC Program Registration process is not for project applicants. The Project Application will be available with the publication of the FY 2015 CoC Program Notice of Funding Availability (NOFA).
     
  • Before Collaborative Applicants can get to the actual registration forms, they must first register for the Funding Opportunity – “FY 2015 CoC Registration” in e-snaps. Registering for the Funding Opportunity does not mean that the CoC is registered to apply for FY 2015 CoC Program funds. See page 14 of the CoC Registration and CoC Review Instructional Guide for further information. If you stopped your registration on this page, your CoC is not registered – you must continue on to “Submissions” and complete the CoC Registration forms!
For more information, view the FY 2015 Continuum of Care (CoC) Program Competition: Funding Availability page.

Questions?

If you have questions pertaining to e-snaps technical issues, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Resources for CoCs: Helping to Drive Progress in Local Communities




United States Interagency Council on Homelessness - No on should experience homelessness. No one should be without a safe, stable place to call home.





May 12, 2015

Resources for CoCs: Helping to Drive Progress in Local Communities
A message by Matthew Doherty, Executive Director of USICH



 
USICH and our partner Federal agencies know how hard communities, and their Continuums of Care, are working to build the most effective and efficient systems for ending homelessness and to use Federal resources in support of the strongest practices and strategies. We also know that sometimes it is not humanly possible to read, review, or use every tool and resource that comes across your desk or flows through your inboxes. We also realize that the Continuum of Care Competition presents a unique opportunity - a time of competing demands and pressures, but also a time when making critical strategic decisions is most important. We want to support you to make those important decisions and to continue to enhance and strengthen your systems by helping you zero in on some of the tools and information that can be especially useful to you.

We're hoping that these resources, designed to provide you with organized, easy-to-access messages, documents, and tools, will help you strike a better balance between those competing demands and can help you shape your local conversations and decision-making processes. This compilation focuses on materials from USICH and our Federal partners - but we know that there are many other great tools and guides from national organizations and other sources. Please seek those out as well. We hope you use these tools to support - and help drive - the changes and progress you're aiming for in your communities.


CoC Resources
Designed to help communities prepare for the 2015 CoC Competition

On Tuesday, April 28, HUD released the FY 2015 CoC Program Registration Notice. The registration notice provides communities with the information needed to register and prepare for the upcoming competition and includes information on the registration process, HUD's policy priorities, and considerations for CoC Program implementation. Through the competition, CoCs will be evaluated based on their ability to demonstrate that they are advancing both HUD's Strategic Plan goals as well as the goals and objectives of Opening Doors: Federal Strategic Plan to Prevent and End Homelessness. Registration for the CoC Competition will close on Monday, May 18.

How to Use the CoC Resources 
In the registration notice, HUD outlines six policy and program priorities: 1) strategic resource allocation, 2) ending chronic homelessness, 3) ending family homelessness, 4) ending youth homelessness, 5) ending Veteran homelessness, and 6) using a Housing First approach. USICH's list of resources provides tools that will assist communities in planning and implementation as it relates to each priority area. 


1) Strategic Resource Allocation
Below are resources that will help CoCs make strategic decisions about how best to use all available resources to end homelessness within their community: 

Creating Effective Systems to End Homelessness: A Guide to Reallocating Funds in the CoC Program provides CoCs and recipients of CoC Program funds with information on reallocation and strategies for undertaking reallocations through the annual CoC Competition.

Services in the CoC Program: Assessing Value and Finding Funding Alternatives is intended to help CoCs and recipients of CoC funding make strategic decisions about the use of CoC Program funds for supportive services. The tool can help CoCs make assessments about whether or not services are contributing to efforts to end homelessness and learn which types of CoC Program-eligible supportive services are most likely to have mainstream HHS-funded programs as an alternative source.

PHA Guidebook to Ending Homelessness provides guidance and best practices that Public Housing Agencies (PHAs) can use to strengthen their collaborative efforts locally to support their community's efforts to prevent and end homelessness.

HUD's CoC and PHA Collaboration: Strategies for CoCs to Start the Partnership Conversation is a tool that provides CoCs with strategies and tips for starting or improving partnership conversations and engaging with their local PHAs in collaborative planning activities.

Role of Long-Term, Congregate Transitional Housing in Ending Homelessness is a resource that will help communities assess the role of long-term, congregate transitional housing within their broader program portfolio. 


2) Ending Chronic Homelessness
Below are resources that will help CoCs determine the right set of strategies for ending chronic homelessness in 2017:

Supportive Housing Opportunities Planner (SHOP) Tool helps communities identify the specific set of strategies, such as increasing the prioritization of existing turnover units and creating new supportive housing, needed to achieve the goal in 2017 or earlier.

HUD's Notice on Prioritizing Persons Experiencing Chronic Homelessness and Other Vulnerable Persons in Permanent Supportive Housing and accompanying FAQs is intended to help communities target permanent supportive housing for people experiencing chronic homelessness with the highest needs and greatest barriers towards obtaining and maintaining housing.

HHS's A Primer on Using Medicaid for People Experiencing Chronic Homelessness and Tenants in Permanent Supportive Housing provides a "how-to" guide on the various ways that Medicaid can cover services in permanent supportive housing, including the Medicaid authorities and new options provided under the Affordable Care Act.


3) Ending Family Homelessness
Below are resources that will assist CoCs with developing systems for ending homelessness among families and children in 2020:

Family Connection: Building Systems to End Family Homelessness is a resource designed to help communities and stakeholders build and implement an effective housing crisis response system for families. The document outlines the Federal vision of an end to homelessness among families and identifies key areas of action needed to reach that vision.

The Core Components of Rapid Re-Housing helps communities design and implement rapid re-housing programs that are equipped to provide housing identification services, rent and move-in assistance, and case management and services. 


4) Ending Youth Homelessness
Below are resources that will help CoCs develop systems that take into account the unique strengths and needs of youth experiencing homelessness in order to end youth homelessness in 2020:

Framework to End Youth Homelessness calls on agencies and systems at all levels to work together to get to better youth outcomes in stable housing, permanent connections, education and employment, and well-being. To reach these outcomes, the framework outlines a two-pronged approach: improving data quality and collection on youth experiencing homelessness and building capacity for service delivery.

Preliminary Intervention Model Webinar provides an overview of the Framework to End Youth Homelessness' Preliminary Intervention Model, which is designed to help communities identify the systems and capacity necessary to meet the needs of all youth experiencing homelessness. 


5) Ending Veteran Homelessness
Ending Veteran homelessness is within reach for many communities. Below are resources that will help communities achieve an end to Veteran homelessness in 2015:

10 Strategies to End Veteran Homelessness is a tool developed to help communities increase leadership, collaboration, and coordination among programs serving Veterans experiencing homelessness, and promoting rapid access to permanent housing for all Veterans.

Guide to Identifying and Referring Veterans Experiencing Homelessness is a guide that provides useful information for homeless service organizations, shelter providers, and other community partners on how to connect Veterans experiencing or at-risk of homelessness to appropriate housing and services. 


6) Using a Housing First Approach
Below are tools that will help communities implement a Housing First approach in each program and system-wide:
 
The Housing First Checklist: A Practical Tool for Assessing Housing First in Practice is a user-friendly tool intended to help communities make a basic assessment of whether a particular program is employing a Housing First approach.

Implementing Housing First in Permanent Supportive Housing is a tool developed by USICH in conjunction with SAMHSA that is designed to help communities implement permanent supportive housing using a Housing First approach.

HUD's Coordinated Entry Policy Brief is a resource meant to inform local efforts to develop coordinated entry processes locally. Coordinated entry systems are a key piece of the local response to homelessness and should be implemented using a Housing First approach.

 
Additional Resources for CoCs

We've created a resource page on our website that will be updated as existing resources are modified and as new resources are created.  Between now and the time that the CoC Competition closes, USICH will be providing additional information and resources to help communities use the opportunity of the CoC Competition to help drive strategic decisions and progress.




Register for the SHOP Tool Webinar

To help communities set a path to end chronic homelessness locally, USICH recently released the Supportive Housing Opportunities Planner (SHOP) Tool. The SHOP Tool helps communities identify the specific set of strategies needed to achieve the goal on ending chronic homelessness in 2017 or earlier. Specifically, the tool allows communities to set different targets for prioritization and creation of new permanent supportive housing units for people experiencing chronic homelessness, and assess the impact of those targets on the projected number of people experiencing chronic homelessness each year until 2017.

To support the use of the tool, we're hosting a webinar on May 26, 1 - 2:15 PM ET. The USICH team will be joined by community presenters who will talk about their plans for implementing the SHOP Tool. 


Quick Links

1) Strategic Resource Allocation





2) Ending Chronic Homelessness


3) Ending Family Homelessness


4) Ending Youth Homelessness


5) Ending Veteran Homelessness


6) Using a Housing First Approach



Upcoming Events




CoC Program Registration Closes

May 18, 2015; 7:59:59 PM, ET
Learn More 

USICH Webinar: The Early Childhood Self-Assessment Tool for Family Shelters
May 21, 2015; 2:30 -3:30 PM, ET

USICH Webinar: Supportive Housing Opportunities Planner Tool: Setting a Path to End Chronic Homelessness Locally
May 26, 2015; 1:00 - 2:15 PM, ET

National Conference on Ending Homelessness 
July 15 - 17, 2015; Washington, DC
Register 

See Additional Events on our website

USICH is Hiring!

Join our National Initiatives team. We are currently accepting applications for a Director of National Initiatives and a Regional Coordinator. Both positions serve as a bridge between the work of the Council, the nation's governmental leaders, and communities across the U.S. Click each job description for full details and instructions on how to apply.


Regional Coordinator

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