FY 2014 CoC Registration: CoC Review Step in e-snaps Extended to Wednesday, September 3, 2014


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

FY 2014 CoC Registration: CoC Review Step in e-snaps Extended to Wednesday, September 3, 2014


HUD is completing its review of each CoC’s registration for the FY 2014 portion of the FY 2013 – FY 2014 CoC Program Competition in e-snaps. Collaborative Applicants must now go back into e-snaps to review HUD’s determination by 5:00 PM your local time on Wednesday, September 3, 2014. Please note if your CoC Review is not available today, please check back tomorrow. As HUD completes its review of the CoC Registrations, you will then have visibility for your CoC Review.

As of today:

  • 53 CoCs are still being reviewed by HUD
  • 74 CoCs are available for review, but the CoC has not started
  • 59 CoCs have started their review
  • 226 CoCs have reviewed and approved HUD’s determination
Collaborative Applicants must log back into e-snaps and go to “CoC Review” step on the “Submission” page to access HUD’s assessment.

Collaborative Applicants must ensure that “Yes” or “Not Applicable” is appearing in the drop-down boxes of the following forms in e-snaps:
  • 1A. Approved CoC Type Designation: 4. Does the CoC agree with the approved CoC Designation?
     
  • 2B. CoC Geographic Areas: 3. Does the CoC agree with the HUD-approved geographic area(s)?
     
  • 3C. CoC Maximum Funding Needs: 2. Does the CoC agree with the total ARD? AND 3. Does the CoC agree with the total CoC merged need amount?
If the Collaborative Applicant answers “No” to any question, it must enter a comment in order for HUD to appropriately address in its FINAL DETERMINATION.
If the CoC disputes any part of the CoC Review, HUD will review one last time and consider the CoCs proposed changes. HUD will then notify the Collaborative Applicant via e-mail that a final determination has been made. The Collaborative Applicant will then go back into e-snaps to access the CoC Review step again and select “Submit.” All disputes must be resolved and approved by 5:00 PM your local time on Wednesday, September 3, 2014. A Collaborative Applicant has only one opportunity to dispute. If the Collaborative Applicant disagrees with HUD’s assessment the 2nd time, they will receive a final rejection notice and will not have access to the FY 2014 CoC Application.
The e-snaps instructional guide, CoC Registration Instructional Guide: CoC Registration and CoC Review, includes step-by-step instructions for completing the CoC Review process in e-snaps beginning on page 50.
All Collaborative Applicants should review the following:
  1. CoC claimed geography – in most cases there are no changes
     
  2. Preliminary Pro Rata Need (PPRN) – the amount is based on the geographic area(s) selected

  3. Annual Renewal Demand (ARD) – in some cases the ARD amount may have been changed by HUD. If this is the case, and you have NOT received a copy of your HUD-approved Grant Inventory Worksheet (GIW) to review, please contact your local HUD field office immediately

  4. Merger Status – in most cases there are no changes

  5. CoC Planning – this amount may have changed if the CoC was in ARD status and the ARD amount changed. Remember, the CoC planning amount is determined by the CoC’s PPRN or ARD, whichever is higher AND is calculated at 1.25 percent or $250,000, whichever is less

Confirm Information in Applicant Profile

This step can be completed between now and the FY 2014 CoC Program Competition process. Prior to the opening of the FY 2014 CoC Program Competition, Collaborative Applicants need to review their CoC Applicant Profile in e-snaps to confirm the following:
  1. Collaborative Applicant Name in the CoC Applicant Profile MATCHES the Collaborative Applicant Name listed on the CoC Registration AND the Grant Inventory Worksheet.

  2. The Primary Contact and/or Alternate Contact listed are associated with the Collaborative Applicant Name listed – at least one of the names must match and both persons MUST be authorized by the CoC and Collaborative Applicant to submit the CoC Consolidated Application (i.e., CoC Application, CoC Project Listing, and Project Applications) AND are authorized to enter into a written agreement with HUD.

  3. The Collaborative Applicant is a legal entity; non-profit, State, instrumentality of local government, or Public Housing Agency. These are the ONLY entities who are authorized to submit the CoC Consolidated Application. Additionally, the proper legal document must be attached; therefore, if the Collaborative Applicant is a non-profit, a copy of the non-profit documentation (e.g., copy of the 501(c)(3)) must be attached.
The Updating the Applicant Profile Resource includes step-by-step instructions for updating the Applicant Profile in e-snaps.
Any Collaborative Applicant that fails to submit its final CoC Registration by 5:00 pm, your local time on Wednesday, September 3, 2014, will NOT be able to apply for funds in the FY 2014 CoC Program Competition. Only CoCs that successfully submitted the final CoC review to HUD will be able to access the FY 2014 CoC Priority Listing, which means that CoCs who have not successfully submitted CoC Registration will be unable to rank project applications for new reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs, if applicable.

Questions?

If you have questions pertaining to e-snaps technical issues or CoC Review, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.
If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Save the Date: Economic Development Toolkit Training Module


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Save the Date:
Economic Development Toolkit Training Module


The U.S. Department of Housing and Urban Development (HUD) is pleased to announce a series of three-day Economic Development Toolkit trainings. The trainings assist CDBG grantees in carrying out a variety of CDBG activities that result in economic opportunity.
Participants will learn how to design and administer an effective economic development management team to carry out activities such as:
  • Microenterprise development
  • Assistance to for-profit businesses and community-based development organizations
  • Financing of large-scale commercial, industrial, or other real property projects and improvements
  • Financial underwriting
  • Applying Public Benefit Standards
  • Section 108 Loan Guarantee financing
This 3-day training includes a combination of lecture and hands-on exercises.

Who Should Attend?

The Economic Development Toolkit is for CDBG grantees interested in learning how CDBG can be used to carry out economic development activities. Note: this is not an introductory class; participants should be familiar with the CDBG regulations.
Due to limited space, registrations will be reviewed. Please note that a maximum of two staff members per grantee will be allowed to attend.

Schedule of Training Deliveries

Ft. Worth
October 28-30, 2014
Save the Date
Chicago, IL
November 18-20, 2014
Save the Date

Additional Information

For more information and to view other training locations, visit the Economic Development Toolkit Training Module News page.
Instructions on how to register are available in the HUD Exchange Learn User Guide.
Please note that submitting a registration request does not guarantee you a seat at the training and you should not make travel arrangements until you receive confirmation.
You will receive a confirmation email if you are accepted into the training.


Important Information Regarding the FY 2014 CoC Registration: CoC Review Step in e-snaps due Thursday, August 28, 2014


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Important Information Regarding the FY 2014 CoC Registration: CoC Review Step in e-snaps due Thursday, August 28, 2014


HUD is completing its review of each CoC’s registration for the FY 2014 portion of the FY 2013 – FY 2014 CoC Program Competition in e-snaps. Collaborative Applicants must now go back into e-snaps to review HUD’s determination by 5:00 PM your local time on Thursday, August 28, 2014. Please note if your CoC Review is not available today, please check back tomorrow. As HUD completes its review of the CoC Registrations, you will then have visibility for your CoC Review.
Collaborative Applicants must log back into e-snaps and go to “CoC Review” step on the “Submission” page to access HUD’s assessment.

Collaborative Applicants must ensure that “Yes” or “Not Applicable” is appearing in the drop-down boxes of the following forms in e-snaps:
  • 1A. Approved CoC Type Designation: 4. Does the CoC agree with the approved CoC Designation?
     
  • 2B. CoC Geographic Areas: 3. Does the CoC agree with the HUD-approved geographic area(s)?
     
  • 3C. CoC Maximum Funding Needs: 2. Does the CoC agree with the total ARD? AND 3. Does the CoC agree with the total CoC merged need amount?
If the Collaborative Applicant answers “No” to any question, it must enter a comment in order for HUD to appropriately address in its FINAL DETERMINATION.
If the CoC disputes any part of the CoC Review, HUD will review one last time and consider the CoCs proposed changes. HUD will then notify the Collaborative Applicant via e-mail that a final determination has been made. The Collaborative Applicant will then go back into e-snaps to access the CoC Review step again and select “Submit.” All disputes must be resolved and approved by 5:00 PM your local time on Thursday, August 28, 2014. A Collaborative Applicant has only one opportunity to dispute. If the Collaborative Applicant disagrees with HUD’s assessment the 2nd time, they will receive a final rejection notice and will not have access to the FY 2014 CoC Application.
The e-snaps instructional guide, CoC Registration Instructional Guide: CoC Registration and CoC Review, includes step-by-step instructions for completing the CoC Review process in e-snaps beginning on page 50.
All Collaborative Applicants should review the following:
  1. CoC claimed geography – in most cases there are no changes
     
  2. Preliminary Pro Rata Need (PPRN) – the amount is based on the geographic area(s) selected

  3. Annual Renewal Demand (ARD) – in some cases the ARD amount may have been changed by HUD. If this is the case, and you have NOT received a copy of your HUD-approved Grant Inventory Worksheet (GIW) to review, please contact your local HUD field office immediately

  4. Merger Status – in most cases there are no changes

  5. CoC Planning – this amount may have changed if the CoC was in ARD status and the ARD amount changed. Remember, the CoC planning amount is determined by the CoC’s PPRN or ARD, whichever is higher AND is calculated at 1.25 percent or $250,000, whichever is less

Confirm Information in Applicant Profile

This step can be completed between now and the FY 2014 CoC Program Competition process. Prior to the opening of the FY 2014 CoC Program Competition, Collaborative Applicants need to review their CoC Applicant Profile in e-snaps to confirm the following:
  1. Collaborative Applicant Name in the CoC Applicant Profile MATCHES the Collaborative Applicant Name listed on the CoC Registration AND the Grant Inventory Worksheet.

  2. The Primary Contact and/or Alternate Contact listed are associated with the Collaborative Applicant Name listed – at least one of the names must match and both persons MUST be authorized by the CoC and Collaborative Applicant to submit the CoC Consolidated Application (i.e., CoC Application, CoC Project Listing, and Project Applications) AND are authorized to enter into a written agreement with HUD.

  3. The Collaborative Applicant is a legal entity; non-profit, State, instrumentality of local government, or Public Housing Agency. These are the ONLY entities who are authorized to submit the CoC Consolidated Application. Additionally, the proper legal document must be attached; therefore, if the Collaborative Applicant is a non-profit, a copy of the non-profit documentation (e.g., copy of the 501(c)(3)) must be attached.
The Updating the Applicant Profile Resource includes step-by-step instructions for updating the Applicant Profile in e-snaps.
Any Collaborative Applicant that fails to submit its final CoC Registration by 5:00 pm, your local time on Thursday, August 28, 2014, will NOT be able to apply for funds in the FY 2014 CoC Program Competition. Only CoCs that successfully submitted the final CoC review to HUD will be able to access the FY 2014 CoC Priority Listing, which means that CoCs who have not successfully submitted CoC Registration will be unable to rank project applications for new reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs, if applicable.

Questions?

If you have questions pertaining to e-snaps technical issues or CoC Review, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.
If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Register Today: Effective Management of CDBG Subrecipients Training Module


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Register Today:
Effective Management of CDBG Subrecipients Training Module


The U.S. Department of Housing and Urban Development (HUD) is pleased to announce a series of two-day Effective Management of Community Development Block Grant (CDBG) Subrecipients trainings. This training provides timely guidance on critical issues regarding the selection and management of subrecipients.
Due to limited space, registrations will be reviewed. Please note that a maximum of two staff members per grantee will be allowed to attend.
Philadelphia, PA
September 17-18, 2014
Portland, OR
October 8-9, 2014
Miami, FL
December 3-4, 2014
Save the Date
For more information and to view other training locations, visit the Effective Management of CDBG Subrecipients Training Module News page.
Instructions on how to register are available in the HUD Exchange Learn User Guide.
Please note that submitting a registration request does not guarantee you a seat at the training and you should not make travel arrangements until you receive confirmation.
You will receive a confirmation email if you are accepted into the training.