HMIS Monthly Report Card FY15 YTD (7/1 - 7/31)

   
Please view the HMIS Monthly Report Cards at our hmisadmin.com site.  Thank you for your participation!


The following providers failed to meet our 95% data accuracy threshold.  Please contact us.  Thank you.

-AIRS: Cherrydale
-AIRS: Samaritan
-AIRS: S+C-Community Crisis Center (CCC)
-Catonsville Emergency Food Ministries
-INNterim House-Night of Peace



  



    
Jason Burns, MCSE
System Administrator    Office Ph: 410-887-5968
Support: hmisadmin.com
                                            

Only 3 Days Left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


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U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Only 3 Days Left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


Submission Deadline: Wednesday, August 6, 2014 at 7:59:59 PM EDT
As of Monday afternoon, August 4, 2014, 139 Collaborative Applicants have submitted the CoC registration.
  • 44 CoCs HAVE NOT gone into e-snaps to begin the Registration process.
  • 39 CoCs have registered for the Funding Opportunity, but HAVE NOT started filling out the Registration forms.
  • 189 CoCs are “In Progress,” meaning they are in the process of completing the Registration forms in e-snaps.
The registration deadline is 7:59:59 p.m. Eastern Time on Wednesday, August 6, 2014. Registration submission must be received in e-snaps on or before the registration deadline. Failure to submit a registration in e-snaps by the deadline will result in the Collaborative Applicant being unable to access the FY 2014 CoC Priority Listing, which includes the project applications for reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs. Consequently, the Collaborative Applicant will be unable to apply for funds. Therefore, it is imperative that all Collaborative Applicants meet this registration deadline. No exceptions will be made.

Important:

  • It is the responsibility of the CoCs and their designated Collaborative Applicants to ensure that registration is completed. HUD does not intend to issue individual reminders.
  • If you are a project applicant and your CoC has not completed registration, you should immediately contact your Collaborative Applicant to find out the status. If the Collaborative Applicant does not submit a registration on behalf of the CoC, project applicants will not be able to apply for renewal funds.

Reminders:

  • Collaborative Applicants must complete the modified FY 2014 CoC Registration using e-snaps, The FY 2014 CoC Priority Listing will not be available at www.grants.gov.
  • CoCs failing to submit a modified FY 2014 CoC Registration by 7:59:59 PM ET on August 6, 2014 will not have access to the CoC Priority Listing and will not be able to apply for FY 2014 CoC Program funds.
  • This modified FY 2014 CoC Registration process is not for project applicants. The Project Application will be available with the publication of the FY 2014 CoC Funding Notice.
  • Before Collaborative Applicants can get to the actual registration forms, they must first register for the Funding Opportunity – “FY 2014 CoC Registration” in e-snaps. Registering for the Funding Opportunity does not mean that the CoC is registered to apply for FY2014 CoC Program funds. See page 14 of the CoC Registration and CoC Review Instructional Guide for further information. If you stopped your registration on this page, your CoC is not registered – you must continue on to “Submissions” and complete the CoC Registration forms!


  • Collaborative Applicants should ensure that the “Submission Summary” page looks like this, which indicates that the CoC’s registration has been fully completed and submitted to HUD through e-snaps.


  • Collaborative Applicants must import the FY 2013 CoC Program Registration information in e-snaps (see page 17 of the CoC Registration and CoC Review Instructional Guide). Importing the previous year’s CoC registration will:
    • Prevent the need for re-entering information.
    • Allow HUD to import the FY 2013 - FY 2014 CoC Application in e-snaps. This will then trigger the import feature for the next CoC Application process in FY 2015 that will automatically import the responses from the FY 2013 - FY 2014 CoC Application.
  • Changes in the CoC's Geographic Area: as stated in the FY 2013 - FY 2014 CoC Program Competition NOFA, for the modified FY 2014 CoC Registration, changes in claimed geography from those claimed in FY 2013 CoC Registration will not be allowed.

Additional Resources:

FY 2013 - FY 2014 Geo Codes and Preliminary Pro Rata Need Amounts
FY 2013 - FY 2014 CoC Names and Numbers
Adding and Deleting Users in e-snaps – explains how the CoC registrant/primary contact can authorize other individuals to view the CoC Application and delete registered users who should no longer have access to the CoC Application.

Questions?

If you have questions pertaining to e-snaps technical issues or FY 2014 GIW, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Office Assistant Vacancy (Baltimore Co)

​​

Please be advised that a vacancy exists within the Department of Planning Neighborhood Improvement Division.  The position of Office Assistant is available for immediate hire.  The position is part time, 34 hours a week. The job description is attached.
Resumes should be submitted no later than close of business Monday, August 18, 2014 to:

Elizabeth S. Glenn
Baltimore County Department of Planning
105 W. Chesapeake Avenue
Suite 201
Towson, MD 21204
eglenn@baltimorecountymd.gov

No telephone calls please.
Thank you for your time and interest.


Kira Jeannetta



JOB DESCRIPTION

Class Title: Office Assistant
                                                           
Definition:  
Under general supervision, coordinates a variety of support functions and performs routine administrative duties to assure the orderly flow of work in the Department of Planning's Neighborhood Improvement Division.
Training and Experience:
Possession of a high school diploma or an appropriate high school equivalency diploma, plus two years typing, word processing, or secretarial experience. (Additional education may be substituted on a year-for year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education)
Knowledge, Skills and Abilities:  
Knowledge of modern office practices and procedures including document management and filing systems. Knowledge of spelling, grammar, and ability to perform basic mathematical computations. May take verbatim notes or minutes. Ability to type from plain copy at the rate of 40 words per minute. Knowledge of automated office systems such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.  Knowledge of the Microsoft Windows operating environment and proficiency in word processing, spreadsheets and database functions. Ability to set up and maintain confidential alphabetical, chronological, or subject matter files and records. Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests. Ability to communicate effectively, orally and in writing. Ability to interact with the public and respond to general program inquiries. Ability to establish deadlines, schedules, and guidelines for the completion of projects. Ability to investigate and solve problems.
Duties:
General: Provides clerical and reception support to the Department's Neighborhood Improvement division.

Reception: Greet visitors and directs to the appropriate person or location. General clerical support functions include copying, faxing, filing, mailings, routing documents including hand delivery of essential documents.  Responsible for answering the department's main phone line; answers program specific phone lines as needed. Opens, date stamps and distribute incoming mail. May attend meetings and record minutes. Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.  Maintains supply closet and orders needed supplies.  Maintains the copier, and other office machinery/ equipment as well as building service requests including reporting needed repairs and service calls. Monitors the department's main fax line and disseminates the information to appropriate staff.  

Clerical Support: General clerical support functions include copying, faxing, filing, mailings, routing documents including hand delivery of essential documents. Receives incoming mail associated with the Grant's divisions reporting, logs all incoming reports and fund requests and files as appropriate.  Coordinates the removal of grant files for prior years and prepares for archiving; retrieves files as necessary. Access databases to establish, retrieve, review, update, track, and revise a variety of office records. Extract and summarize information and to prepare correspondence and reports. Collects mileage statements and processes them for reimbursement.  Maintains schedules and calendars as needed for conference room and staff as appropriate. Provides support to the Executive Assistant and Grants Administrator positions and works on special projects when appropriate. Other related duties as may be required.

Only 3 Days Left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


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Only 3 Days Left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


Submission Deadline: Wednesday, August 6, 2014 at 7:59:59 PM EDT
As of Monday morning at 10:00 a.m. ET, August 4, 2014, only 109 Collaborative Applicants have submitted the CoC registration.
  • 67 CoCs HAVE NOT gone into e-snaps to begin the Registration process.
  • 37 CoCs have registered for the Funding Opportunity, but HAVE NOT started filling out the Registration forms.
  • 197 CoCs are “In Progress,” meaning they are in the process of completing the Registration forms in e-snaps.
The registration deadline is 7:59:59 p.m. Eastern Time on Wednesday, August 6, 2014. Registration submission must be received in e-snaps on or before the registration deadline. Failure to submit a registration in e-snaps by the deadline will result in the Collaborative Applicant being unable to access the FY 2014 CoC Priority Listing, which includes the project applications for reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs. Consequently, the Collaborative Applicant will be unable to apply for funds. Therefore, it is imperative that all Collaborative Applicants meet this registration deadline. No exceptions will be made.

Important:

  • It is the responsibility of the CoCs and their designated Collaborative Applicants to ensure that registration is completed. HUD does not intend to issue individual reminders.
  • If you are a project applicant and your CoC has not completed registration, you should immediately contact your Collaborative Applicant to find out the status. If the Collaborative Applicant does not submit a registration on behalf of the CoC, project applicants will not be able to apply for renewal funds.

Reminders:

  • Collaborative Applicants must complete the modified FY 2014 CoC Registration using e-snaps, The FY 2014 CoC Priority Listing will not be available at www.grants.gov.
  • CoCs failing to submit a modified FY 2014 CoC Registration by 7:59:59 PM ET on August 6, 2014 will not have access to the CoC Priority Listing and will not be able to apply for FY 2014 CoC Program funds.
  • This modified FY 2014 CoC Registration process is not for project applicants. The Project Application will be available with the publication of the FY 2014 CoC Funding Notice.
  • Before Collaborative Applicants can get to the actual registration forms, they must first register for the Funding Opportunity – “FY 2014 CoC Registration” in e-snaps. Registering for the Funding Opportunity does not mean that the CoC is registered to apply for FY2014 CoC Program funds. See page 14 of the CoC Registration and CoC Review Instructional Guide for further information. If you stopped your registration on this page, your CoC is not registered – you must continue on to “Submissions” and complete the CoC Registration forms!


  • Collaborative Applicants should ensure that the “Submission Summary” page looks like this, which indicates that the CoC’s registration has been fully completed and submitted to HUD through e-snaps.


  • Collaborative Applicants must import the FY 2013 CoC Program Registration information in e-snaps (see page 17 of the CoC Registration and CoC Review Instructional Guide). Importing the previous year’s CoC registration will:
    • Prevent the need for re-entering information.
    • Allow HUD to import the FY 2013 - FY 2014 CoC Application in e-snaps. This will then trigger the import feature for the next CoC Application process in FY 2015 that will automatically import the responses from the FY 2013 - FY 2014 CoC Application.
  • Changes in the CoC's Geographic Area: as stated in the FY 2013 - FY 2014 CoC Program Competition NOFA, for the modified FY 2014 CoC Registration, changes in claimed geography from those claimed in FY 2013 CoC Registration will not be allowed.

Additional Resources:

FY 2013 - FY 2014 Geo Codes and Preliminary Pro Rata Need Amounts
FY 2013 - FY 2014 CoC Names and Numbers
Adding and Deleting Users in e-snaps – explains how the CoC registrant/primary contact can authorize other individuals to view the CoC Application and delete registered users who should no longer have access to the CoC Application.

Questions?

If you have questions pertaining to e-snaps technical issues or FY 2014 GIW, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


Register Today: SAMHSA Presents - Making the Transition from Homelessness to Tenancy Webinar


 
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Webinar Announcement:
SAMHSA Presents - Making the Transition from Homelessness to Tenancy Webinar


Tuesday, August 12, 2014
2:00 - 3:30 PM EDT
SAMHSA's Homeless and Housing Resource Network (HHRN) is pleased to announce the upcoming webinar: Making the Transition from Homelessness to Tenancy.
The first part of this presentation will offer participants a toolbox designed to help individuals move from experiencing homelessness to living in housing. The toolbox will include a review of housing preferences, timelines, transition tools, and support tools. The second part of the webinar features the perspective of an individual with lived experience who successfully transitioned from homelessness to permanent housing.

Webinar Presenters

Laurie Curtis
In her over 30-year career, Ms. Curtis has worked as a practitioner, manager, educator, and consultant, always focusing on helping people diagnosed with serious mental health problems to live rewarding lives in their communities.
For over a decade, she worked with the Center for Community Change through Housing and Support – the first national technical assistance and training center for supported housing. She helped establish the principles that all people should have in their lives choice, regular housing, tailored supports, and community.
Now with Advocates for Human Potential (AHP), Ms. Curtis works with initiatives focusing on permanent supportive housing, shared decision making, workforce development, and promoting recovery principles as everyday practices.
All her work has been informed by lived experience as a family member and person in recovery.
Carl Smith
Carl Smith is a Native American Indian (Navajo) single parent of two children―19-year old daughter, Ashley, who is currently in college studying Social Work, and 11-year old son, Christian, who is attending a private Christian school. Carl obtained his Masters in Social Work and is in recovery from substance abuse and homelessness.
Mr. Smith is a strong advocate in his community, including those from the Navajo Nation, as well as for homelessness and discrimination. He also is actively involved in politics with the Navajo Nation government. Carl was employed with CARE 66 in Gallup, New Mexico, which provides transitional and permanent housing, as well as job placements for the homeless population. He recently decided to leave the team he built, but the organization will continue helping individuals who need services. Carl currently has many trades and experiences and is working from home volunteering his time and services for people in need.

Registration

Space is limited. To register, please visit Making the Transition from Homelessness to Tenancy.
  • After registering, you will receive e-mail confirmation containing information about joining the webinar.
  • If you have questions or need additional information, please contact Mandy O'Connor at (518) 729-1244 or moconnor@ahpnet.com.

System Requirements

PC-based attendees require: Windows® 8, 7, Vista, XP or 2003 Server
Mac®-based attendees require: Mac OS® X 10.6 or newer
Mobile attendees require: iPhone®, iPad®, Android™ phone, or Android tablet


HOME Monthly Reports Now Posted


 
U.S. Department of Housing and Urban Development HUD Exchange Mailing List

HOME Monthly Reports Now Posted


HOME Message Graphic
The following HOME Program Monthly reports are now posted on the HUD Exchange at the links below. You may also access them from the HOME Program Resource Page under "HOME Reports."


Monthly Reports as of 6/30/14 Now Available:



Only 6 DAYS left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


 
U.S. Department of Housing and Urban Development HUD Exchange Mailing List

Only 6 Days left until the FY 2014 Continuum of Care (CoC) Registration Submission Deadline!


Submission Deadline: Wednesday, August 6, 2014 at 7:59:59 PM EDT
As of Friday morning at 10:30 am ET, August 1, 2014, only 73 Collaborative Applicants have submitted the CoC registration.
  • 120 CoCs have not started registration.
  • 34 CoCs have registered the Funding Opportunity, but have not completed the registration forms found under "Submissions."
  • 183 CoCs have started registration.
The registration deadline is 7:59:59 p.m. Eastern Time on Wednesday, August 6, 2014. Registration submission must be received in e-snaps on or before the registration deadline. Failure to submit a registration in e-snaps by the deadline will result in the Collaborative Applicant being unable to access the FY 2014 CoC Priority Listing, which includes the project applications for reallocated projects, renewal projects, CoC Planning projects, and Unified Funding Agency (UFA) costs. Consequently, the Collaborative Applicant will be unable to apply for funds. Therefore, it is imperative that all Collaborative Applicants meet this registration deadline. No exceptions will be made.

Important:

  • It is the responsibility of the CoCs and their designated Collaborative Applicants to ensure that registration is completed. HUD does not intend to issue individual reminders.
  • If you are a project applicant and your CoC has not completed registration, you should immediately contact your Collaborative Applicant to find out the status. If the Collaborative Applicant does not submit a registration on behalf of the CoC, project applicants will not be able to apply for renewal funds.

Reminders:

  • Collaborative Applicants must complete the modified FY 2014 CoC Registration using e-snaps, The FY 2014 CoC Priority Listing will not be available at www.grants.gov.
  • CoCs failing to submit a modified FY 2014 CoC Registration by 7:59:59 PM ET on August 6, 2014 will not have access to the CoC Priority Listing and will not be able to apply for FY 2014 CoC Program funds.
  • This modified FY 2014 CoC Registration process is not for project applicants. The Project Application will be available with the publication of the FY 2014 CoC Funding Notice.
  • Before Collaborative Applicants can get to the actual registration forms, they must first register for the Funding Opportunity – "FY 2014 CoC Registration" in e-snaps. Registering for the Funding Opportunity does not mean that the CoC is registered to apply for FY2014 CoC Program funds. See page 14 of the CoC Registration and CoC Review Instructional Guide for further information. If you stopped your registration on this page, your CoC is not registered – you must continue on to "Submissions" and complete the CoC Registration forms!


  • Collaborative Applicants should ensure that the "Submission Summary" page looks like this, which indicates that the CoC's registration has been fully completed and submitted to HUD through e-snaps.


  • Collaborative Applicants must import the FY 2013 CoC Program Registration information in e-snaps (see page 17 of the CoC Registration and CoC Review Instructional Guide). Importing the previous year's CoC registration will:
    • Prevent the need for re-entering information
    • Allow HUD to import the FY 2013 - FY 2014 CoC Application in e-snaps. This will then trigger the import feature for the next CoC Application process in FY 2015 that will automatically import the responses from the FY 2013 - FY 2014 CoC Application
  • Changes in the CoC's Geographic Area: as stated in the FY 2013 - FY 2014 CoC Program Competition NOFA, for the modified FY 2014 CoC Registration, changes in claimed geography from those claimed in FY 2013 CoC Registration will not be allowed.

Special Note Regarding GIWs and FY 2013 Projects in Appeal Status:

  • If your CoC has one or more FY 2013 project applications that are currently appealing their denied or decreased funding, these projects may be included on the CoC's GIW.
  • If the appeal is denied by HUD, the project will be removed from the GIW and the CoC's Annual Renewal Demand (ARD) amount will be decreased.
  • If the appeal is awarded by HUD, the project will remain on the GIW and the CoC's ARD will not change, unless there are other ineligible projects included for renewal (e.g., the project end date occurs later than calendar year 2015).

Additional Resources:

FY 2013 - FY 2014 Geo Codes and Preliminary Pro Rata Need Amounts
FY 2013 - FY 2014 CoC Names and Numbers
Adding and Deleting Users in e-snaps – explains how the CoC registrant/primary contact can authorize other individuals to view the CoC Application and delete registered users who should no longer have access to the CoC Application.

Questions?

If you have questions pertaining to e-snaps technical issues FY 2014 GIW, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select "e-snaps" from the "My question is related to" drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select "CoC Program" from the "My question is related to" drop down list on Step 2 of the question submission process.


Additional Guidance on New Low/Moderate Income Summary Data


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Additional Guidance on New Low/Moderate Income Summary Data Based on 2006-2010 American Community Survey


The new Low/Moderate Income Summary Data (LMISD) went into effect on July 1, 2014; on June 11, 2014, HUD issued two companion CPD Notices explaining the transition to using this new data. HUD has received numerous questions about the transition to the use of new data, so we are providing the following additional guidance in response to some of the most frequently asked questions:
  • View the prior, 2000 Census-based data on HUD.gov. Some users have been confused by this site because it contains data titled "FY 2014 Participations." That is not the new 2006-2010 ACS-based LMISD. The prior data set will be retained and will remain available, as it is still valid for activities for which funds were obligated prior to July 1, 2014. The 2000 Census-derived LMISD has been updated every year, to account for brand new entitlement grantees, annexations, incorporations, and local governments joining or dropping out of urban counties (FY 2014 is no exception). The base data is still derived from the 2000 Census; the percentages for any given census tract or block group have not been recalculated.
  • The jurisdiction that those census tracts/block groups (and their data) are associated with changes every year.
  • Both the 2006-2010 ACS-derived LMISD and the prior 2000 Census-derived LMISD are available for grantee use in IDIS. The prior data still applies to activities for which funds were obligated prior to July 1, 2014.
  • HUD has received inquiries from several grantees requesting a special exception to the July 1, 2014 effective date for using the new data. In most of these cases a special exception is not necessary. Page 3 of CPD Notice 14-11, "Transition Policy for Low/Moderate Income Summary Data Updates during Fiscal Year 2014…" already provides exceptions for situations in which a given activity comprises multiple phases, some of which were obligated prior to July 1, 2014.
  • Here is an excerpt from the language in the Notice:
"Multiple Contracts. Often, more than one contract is involved in the life of a single activity. To the extent that the contracts are dependent upon one another, the obligation date of such an activity will be the date of execution of the first contract."
“Acquisition of Real Property. For area benefit activities based on the prior LMISD that include the acquisition of property with CDBG funds, the development of the property may be completed only if CDBG funds were obligated for acquisition prior to July 1, 2014 and the use planned for the property at the time of acquisition does not change. If the planned use changes after the effective date, the new activity must re-qualify based upon the updated LMISD."
A grantee that may have an activity meeting one of the limited exceptions to the July 1, 2014 effective date, as described in this Notice, should confer with their field office to obtain field office concurrence that the activity qualifies to continue using the prior LMISD.
  • Should a grantee have an unusual case that does not meet any of the exception provisions provided in this notice, and the implementation of the July 1, 2014 effective date will create a hardship on a grantee or activity, a grantee may request a waiver of the implementation provisions of Notice 14-11. If a grantee wishes to request a waiver, the process is identical to a grantee requesting a waiver of regulations. A grantee will need to submit a written request for a waiver to the field office, who will then transmit it with a recommendation to the Office of Block Grant Assistance (OBGA). The grantee needs to propose a specific alternative provision or implementation effective date, needs to identify specific activities that this would apply to, and needs to provide a justification that would give HUD good cause to grant a waiver. In addition, an entitlement grantee will also need to request a simultaneous regulatory waiver of 24 CFR 270.208(a)(1)(vi). [This is the section of the regulation that says grantees are to use the most recent available data].  If the entitlement grantee is an upper quartile exception grantee, it will also need to request a waiver of 24 CFR 570.208(a)(1)(ii) to allow it to continue using the previously-determined upper quartile percentage. Waivers of the provisions of CPD Notice 14-11 and the regulations can only be granted by HUD Headquarters. The grantee's other alternative is to do a local income survey of the area.
  • A Note about "Exception Grantees" and NRSAs: certain entitlement grantees qualify as "exception" grantees, whereby the percentage of low/moderate income benefit that must be achieved for low/moderate income area benefit activities is determined by the upper quartile percentage from the LMISD. However, this upper quartile percentage calculation is of interest and use to entitlement grantees who have (or who plan to apply for) an approved Neighborhood Revitalization Strategy Area (NRSA). CPD Notice 96-01, which spells out the NRSA qualification and approval process, states that in general, an NRSA should have a percentage of low/moderate income persons at least equal to the grantee's upper quartile percentage from the LMISD (even if the grantee is not an "exception grantee"). HUD's data staff have now calculated the upper quartile percentage for all CDBG entitlement grantees. This information is available upon request from your HUD field office.