Upcoming Webinar: HUD and USICH: Core Principles of Housing First and Rapid Re-Housing - July 22, 2014 - 1:30 PM EDT


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

Upcoming Webinar: HUD and USICH: Core Principles of Housing First and Rapid Re-Housing - July 22, 2014 - 1:30 PM EDT


Please join the Department of Housing and Urban Development (HUD) and the United States Interagency Council on Homelessness (USICH) on July 22, 2014. This webinar which will focus on the core principles of Housing First and Rapid Re-Housing. The webinar will be presented by Ann Oliva, the Acting Deputy Assistant Secretary for Special Needs at HUD, and Richard Cho, the Senior Policy Director with USICH.
Participants will learn:
  • Core Components of the Housing First approach
     
  • Core Components of Rapid Re-Housing as a housing model
     
  • How to implement a Housing First and/or Rapid Re-Housing
     
  • Why both of these interventions are critical to the efforts to end homelessness
Core Principles of Housing First and Rapid Re-Housing Webinar
Tuesday, July 22, 2014
1:30 PM - 3:00 PM EDT

Registration

System Requirements

  • PC-based attendees
    Required: Windows® 8, 7, Vista, XP or 2003 Server
     
  • Mac®-based attendees
    Required: Mac OS® X 10.6 or newer
     
  • Mobile attendees
    Required: iPhone®, iPad®, Android™ phone or Android tablet


Reminder: eCon Planning Suite 2014 - All Grantees Live Online Training on 7/31 & 8/7


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

Reminder:
eCon Planning Suite 2014 - All Grantees Live Online Training on 7/31 & 8/7


Registration closes Monday July 28, 2014 at 1:59PM EST.
These U.S. Department of Housing and Urban Development (HUD) sponsored two-day eCon Planning Suite Live Online trainings will focus on how to complete the Consolidated Plan in IDIS Online
Each training will be conducted in two sessions from 12:00 PM EDT to 4:30 PM EDT. There will be a 30 minute break during each session. Participants must attend both sessions.
July 31 & August 7, 2014

Who Should Attend?

Due to limited space, registrations will be reviewed before enrollment is confirmed. Participants with Consolidated Plans due early in Fiscal Year 2015 will receive priority in enrollment.
Please note that all participants should already have IDIS User IDs and Consolidated Plan “create/edit” privileges. Participants must provide the ID in the registration form to ensure access during the training.

Training Point of Contact:

Brendan Bergin | 240-582-3309 | econplan.training@cloudburstgroup.com
To find out more information about upcoming trainings and access materials from previously held trainings, go to OneCPD Training and Events.

Additional Instructions

Additional instructions and screenshots are available in the OneCPD Learn User Guide. After you have successfully registered for OneCPD Learn, you can register for upcoming trainings/webinars.
For more information and to view other training locations, visit the eCon Planning Suite Live Online Training News page.
Instructions on how to register are available in the OneCPD Learn User Guide.
Please Note:
  • All participants should already have IDIS User IDs and Consolidated Plan “create/edit” privileges. Participants must provide the ID in the registration form to ensure access during the training.
  • Submitting a registration request does not guarantee you a seat at the training
You will receive a confirmation email if you are accepted into the training.

Registering for the eCon Planning Suite 2014 – Live Online Webinar

Access the registration page for the eCon Planning Suite 2014 – All Grantees Webinar and then select Register Now on the right side of the page.
To register for this course, you must complete the two e-Tutorial short videos regarding the eCon Planning Suite. Please go to each link below to watch the video, then click the button "Get Credit" when finished.
After watching both videos and getting credit for them, you will be able to sign up for the course.
If you have not yet created a OneCPD Learn account:
  • Select Create an Account
  • Enter your information on Steps 1 and 2 of the registration page.
  • Select Register
  • You will be brought directly to the course detail page in OneCPD Learn and an email containing your username will be sent to you. Keep this for future use.
  • Select the checkbox next to the class name and location and then select Enroll in this Class
If you have already created a OneCPD Learn account:
  • Enter your Username and Password; select Log in
  • If prompted to fill out additional information, please do so, and select Update
  • You will be brought directly to the course detail page in OneCPD Learn
  • Select the checkbox next to the class name and location and then select Enroll in this Class
If you are unsure if you have a OneCPD Learn account:
  • Go to the OneCPD Login page, and enter your email address into the field: Forget Username or Password?
  • If a username for that email address already exists, you will receive an email with a temporary password that you can use to follow the steps above. If not, you’ll receive an error message.


FY 2014 CoC Program Registration Notice is Now Posted: e-snaps is Now Open


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

FY 2014 CoC Program Registration Notice is Now Posted: e-snaps is Now Open


The Notice of Fiscal Year (FY) 2014 Opportunity to Register and Other Important Information for Electronic Application Submission for the FY 2014 Component of the 2013 - 2014 Continuum of Care (CoC) Program Competition is posted to the OneCPD Resource Exchange. In addition, the modified FY 2014 CoC Registration forms are live in e-snaps. The modified FY 2014 CoC Registration process is only open for 20 days and will close at 7:59:59 pm ET on Wednesday, August 6, 2014.

HUD strongly encourages all Collaborative Applicants, CoC stakeholders, Project Applicants, and Project Sub-recipients to read the FY 2014 CoC Program Registration Notice in its entirety. Collaborative Applicants should carefully review Section III. Completing the Registration Process of the Notice prior to starting the modified FY 2014 CoC Registration process in e-snaps. HUD has posted the CoC Registration and CoC Review Instructional Guide and the CoC Applicant Profile Instructional Guide to the CoC Program Competition: e-snaps Resources page on the OneCPD Resource Exchange.

Important Notes:

  • Collaborative Applicants must complete the modified FY 2014 CoC Registration using e-snaps, a web-based portal accessible at www.hud.gov/esnaps. The FY 2014 CoC Priority Listing will not be available at www.grants.gov.
     
  • CoCs failing to submit a modified FY 2014 CoC Registration by 7:59:59 PM ET on August 6, 2014 will NOT have access to the CoC Priority Listing and will NOT be able to apply for FY 2014 CoC Program funds.
     
  • This modified FY 2014 CoC Registration process is not for project applicants. The Project Application will be available with the publication of the FY 2014 CoC Funding Notice.
     
  • Before Collaborative Applicants can get to the actual Registration forms, they must first register for the Funding Opportunity – “FY 2014 CoC Registration” in e-snapsRegistering for the Funding Opportunity DOES NOT mean that the CoC is registered to apply for FY2014 CoC Program funds. See page 14 of the CoC Registration and CoC Review Instructional Guide for further information.
     
  • Collaborative Applicants must IMPORT the FY 2013 CoC Program Registration information in e-snaps (see page 17 of the CoC Registration and CoC Review Instructional Guide). Importing the previous year’s CoC Registration will:
     
    • Prevent the need for re-entering information AND
       
    • Allow HUD to import the FY 2013/FY 2014 CoC Application in e-snaps. This will then trigger the import feature for the next CoC Application process in FY 2015 that will automatically import the responses from the FY 2013/FY 2014 CoC Application.
       
  • Changes in the CoC's Geographic Area: As stated in the FY 2013 - FY 2014 CoC Program Competition NOFA, for the modified FY 2014 CoC Registration, changes in claimed geography from those claimed in FY 2013 CoC Registration will not be allowed.

Grant Inventory Worksheets (GIWs):

  • All CoCs should have received their FY 2014 GIW. If your CoC has not received a copy of the GIW, contact your local HUD CPD field office immediately.
     
  • Each CoC must include ALL eligible renewal projects on the FY 2014 GIW. Project funds expiring in calendar year 2015 are eligible for renewal and must be included on the GIW. If the CoC is unsure if a project is eligible to apply for renewal funds in FY 2014, the CoC must contact the local HUD field office.
     
  • All GIWs must be sent to the local HUD CPD field office no later than Friday, July 25, 2014.
     
  • The final HUD-approved GIWs will be sent from SNAPS (HUD Headquarters) to the CoCs no later than Tuesday, August 19, 2014.
     
  • It is extremely important that all CoCs carefully review the GIWs with both project applicants listed on the GIW and the local HUD CPD field office. CoCs should pay close attention to the following:
     
    • Ensure that all projects eligible for renewal are listed and all requested information is provided.
       
    • Any projects listed that are NOT renewing in the FY 2014 CoC Program Competition should NOT be listed on the GIW and should not be included in the CoC’s Annual Renewal Demand (ARD).
       
    • Although the final HUD-approved GIW is not a required attachment for the modified FY 2014 CoC Registration, the ARD amount from the FY 2014 GIW is a required field in registration.
       
    • The final HUD-approved GIW will be a required attachment to the FY 2014 CoC Priority Listing.
       
    • CoCs without renewal projects should attach a blank GIW stating “No Renewals” in the “Comment” column. A blank GIW may be obtained from the local HUD CPD field office.

Additional Resources:

  • FY 2013/FY 2014 Geo Codes and Preliminary Pro Rata Need Amounts - will be available by the end of today, July 18, 2014.
     
  • FY 2013 - FY 2014 CoC Names and Numbers
     
  • Adding and Deleting Users in e-snaps – explains how the CoC registrant/primary contact can authorize other individuals to view the CoC Application and delete registered users who should no longer have access to the CoC Application.

Questions?

If you have questions pertaining to e-snaps technical issues or the FY 2014 GIW, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.


FY2014 GIW reminder

A reminder for the Recipients of the GIW for Fy2014 competition to share the excel spreadsheet with ALL other Recipients of COC funds that may not have been listed on the email transmittal form! For example, I noticed that Keenan Jones of the State of MD DHMH was not included for the former SPC projects that are in so many of the State’s COCs. There are very few COCs in MD that have only one Applicant!






Ann M. Schenning
Senior CPD Representative
U.S. Department of Housing and Urban Development
10 South Howard Street
Baltimore, MD 21201
Phone: (410) 209-6585
Fax: (410) 209-6672   

HOME Monthly Reports Now Posted


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

HOME Monthly Reports Now Posted


HOME Message Graphic
The following HOME Program Monthly reports are now posted on the OneCPD Resource Exchange at the links below. You may also access them from the HOME Program Resource Page under "HOME Reports."


Monthly Reports as of 6/30/14 Now Available:

Monthly Reports as of 7/14/14 Now Available:


FY 2014 CoC Program Grant Inventory Worksheets

Please contact your CPD Rep for questions regarding the FY14 GIW. An important point we learned is that this year HQ is allowing any Leasing project that did not change to Rental Assistance (those with leases executed between the Landlord and Tenant) during the FY2012 competition to correct this misclassification this year. Also any other Amendments that may be needed should be cited on the GIW, but must be completed (fully-executed) no later than the FY2014 Application DUE Date (unknown at this time, but sometime in the Fall).

From: OneCPD Mailing List [mailto:news@mail.onecpd.info]
Sent: Thursday, July 17, 2014 4:21 PM
To: Schenning, Ann M
Subject: FY 2014 CoC Program Grant Inventory Worksheets

Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development
Community Planning Development
OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

FY 2014 CoC Program Grant Inventory Worksheets

HUD is in the process of sending the FY 2014 Grant Inventory Worksheets (GIWs) to the Collaborative Applicants designated by each Continuum of Care (CoC) with a copy to the appropriate HUD field office. If your CoC has not received the FY 2014 GIW by today, July 17, 2014, please contact your local HUD field office immediately.
Important Notes Regarding the FY 2014 GIWs:
  • Each CoC must include ALL eligible renewal projects in the FY 2014 GIW. Project funds expiring in calendar year 2015 (January 1, 2015 through December 31, 2015) are eligible for renewal and must be included on the GIW. If the CoC is unsure if a project is eligible to apply for renewal funds in FY 2014, the CoC must contact the local HUD CPD field office.
     
  • All GIWs must be sent to the local HUD CPD field office no later than Friday, July 25, 2014.
     
  • The final HUD-approved GIWs will be sent from the SNAPS desk officer to the CoCs on Wednesday, August 13, 2014.
     
  • It is extremely important that all CoCs carefully review the GIWs with both project applicants listed on the GIW and local HUD field office to ensure:
     
    • All projects eligible for renewal are listed and all requested information is provided.
       
    • Any projects listed that are NOT renewing in the FY 2014 CoC funding process are NOT included in the CoC's Annual Renewal Demand (ARD).
       
    • CoC planning and UFA costs are NOT eligible for renewal; therefore, these types of projects should not be included on the GIW. If these types of projects are included on the GIW submitted to HUD, HUD will remove the projects.
       
  • The final HUD-approved GIW will not be a required attachment for the modified FY 2014 CoC Registration. However, the ARD amount from the FY 2014 GIW is a required field in Registration; therefore, it is imperative that this amount be as accurate as possible.
     
  • The final HUD-approved GIW will be a required attachment to the FY 2014 CoC Priority Listing.
     
  • CoCs without renewal projects should attach a blank GIW stating "No Renewals" in the "Comment" column. A blank GIW may be obtained from the local HUD CPD field office.

Important Note for Projects with Budgets for Supportive Services Only:

HUD is aware that there are some projects that request supportive service funding but do not request housing funding from the CoC Program that are currently incorrectly classified – either as a housing component or as an SSO component. Therefore, projects that do not request any funding for housing under the CoC Program should review Is my Project a Supportive Services Only (SSO) or a Housing Project? Tool for CoC Program Projects. If after reviewing this tool, a recipient determines that is it incorrectly classified, the recipient should contact its local HUD CPD field office.
If a component change is approved by the local HUD CPD field office, working with HUD Headquarters, the recipient must notify the Collaborative Applicant and CoC of the component change to ensure this is accurately reflected on the GIW. This process must be completed before the final GIW is submitted to ensure that projects are appropriately considered in the selection criteria prior to the opening of the competition for FY 2014 funds. After that no changes will be permitted – projects must apply as they were approved on the GIW.

The Consolidated Appropriations Act of 2014 (Public Law 113-76, approved January 17, 2014)

This Act authorized nonprofit organizations to administer rental assistance in permanent housing under the CoC Program. The following FAQs provide information to recipients of CoC Program funds about how the language in the 2014 Appropriations Act impacts their projects funded under the CoC Program.

I am a recipient of funds for rental assistance under the CoC Program. What effect does the language in the Consolidated Appropriations Act of 2014, which authorizes nonprofit organizations to administer permanent housing rental assistance, have on my project?

The Consolidated Appropriations Act of 2014 (Public Law 113-76, approved January 17, 2014) authorized nonprofit organizations to administer rental assistance in permanent housing under the CoC Program. This means, as a recipient of funds for rental assistance for a permanent housing project, you have the option of contracting with a State, local government, Public Housing Authority (PHA), or nonprofit organization to administer the rental assistance under your project effective immediately. Remember, to award contracts, you must comply with applicable procurement procedures. Alternatively, any of these entities – State, local government, PHA, or nonprofit organizations – may choose to administer the rental assistance themselves.

However, you should be aware that this authorization under the Consolidated Appropriations Act of 2014 was limited to permanent housing rental assistance funded with Fiscal Year (FY) 2012, FY 2013, and FY 2014 CoC Program funds. The ability for nonprofit organizations to administer permanent housing rental assistance with FY 2015 CoC Program funds and beyond is dependent on the renewal of this authority or a permanent statutory fix. If, at any time, Congress discontinues the authority allowing nonprofit organizations to administer permanent housing rental assistance under the CoC Program, any State, local government, PHA, or nonprofit organization contracting with a nonprofit organization to administer rental assistance will be required to cancel the contract with the nonprofit organization and contract with a State, local government, or PHA to administer the rental assistance, and any nonprofit organization administering its own rental assistance would be required to contract with a State, local government, or PHA to administer the rental assistance. If the recipient is a State, local government, or PHA, it may choose to administer the rental assistance itself.

I am a recipient of funds for leasing under the CoC Program. What effect does the language in the Consolidated Appropriations Act of 2014 that authorizes nonprofit organizations to administer rental assistance in permanent housing have on my project?

The Consolidated Appropriations Act of 2014 (Public Law 113-76, approved January 17, 2014) authorized nonprofit organizations to administer rental assistance in permanent housing funded with fiscal year (FY) 2012, FY 2013, or FY 2014 CoC Program funds. This means, as a recipient of funds for leasing for a permanent housing project, your existing grant is not affected by this language.

However, 24 CFR 578.105 states that recipients may make certain changes to their grants, through a grant agreement amendment, including a shift in funds from one budget line item to another budget line item. If you would like to shift funds from leasing to rental assistance through a grant agreement amendment, please contact your local HUD CPD field office, which will consider your request using the standards applied to any other such request under 24 CFR 578.105.

I am a recipient of funds for transitional housing under the CoC Program. What effect does the language in the Consolidated Appropriations Act of 2014 that authorizes nonprofit organizations to administer rental assistance in permanent housing have on my project?

The Consolidated Appropriations Act of 2014 (Public Law 113-76, approved January 17, 2014) authorized nonprofit organizations to administer rental assistance only for permanent housing under the CoC Program. This means, as a recipient of funds for transitional housing, you may only use a State, local government, of Public Housing Authority (PHA) to administer rental assistance under your transitional housing project. This is because 24 CFR 578.51(b) requires rental assistance under both permanent and transitional housing to be administered by a State, unit of general local government, or PHA. The Consolidated Appropriations Act of 2014 only addressed rental assistance administration in permanent housing.

If you would like to amend your grant to move your funds to Permanent Housing: Rapid Re-housing, or, if you believe that your project is not appropriately categorized as TH, meaning it should be a Permanent Housing: Rapid Re-housing project, please contact your local HUD CPD Field Office which will consider your request using the standards applied to any other such request under 24 CFR 578.105.

Questions?

HUD will notify Collaborative Applicants, CoCs, and stakeholders once the modified FY 2014 CoC Registration Notice is posted and e-snaps is available.

If you have questions pertaining to e-snaps technical issues or the FY 2014 GIW, please submit your questions to the e-snaps Ask A Question (AAQ) portal. To submit a question to the e-snaps AAQ portal, select "e-snaps" from the "My question is related to" drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program Interim Rule or a policy related question, please submit your questions to the CoC Program Ask A Question (AAQ) portal. To submit a question to the CoC Program AAQ portal, select "CoC Program" from the "My question is related to" drop down list on Step 2 of the question submission process.


OHH Monthly Focus on Employment: Building Partnerships – A Look at Cascade AIDS Project


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

OHH Monthly Focus on Employment: Building Partnerships – A Look at Cascade AIDS Project


This monthly focus on employment, provided by U.S. Department of Housing and Urban Development’s Office of HIV/AIDS Housing (OHH), describes how HIV/AIDS providers can take on a partnership approach to employment services and, in particular, examines how Cascade AIDS Project maximized their employment services through a partnership approach.

Collaborations with mainstream workforce services expand agency capacity to effectively engage, prepare, and support clients as they participate in mainstream services. Cascade AIDS Project maximized their employment services by partnering with a local One Stop provider. HIV/AIDS providers can take on a partnership approach to employment services by leveraging existing programs and services to help clients access the job training or other vocational services they need to pursue meaningful employment.

Taking a Partnership Approach
  • Become familiar with the mainstream workforce system such as community colleges, Vocational Rehabilitation Programs, and Ticket to Work/Employment Networks.
     
  • Initiate connections by visiting local employment programs and inviting employment service providers to your agency.
     
  • Assume an advocacy and educational role when creating partnerships to effectively promote clients’ needs and employability.
     
  • Build strategic relationships with local employers to facilitate mentoring, learn about hiring trends, and encourage private sector involvement.
     
  • Explore collaborations with community colleges and community-based organizations, as well as employment, training, and asset development programs.
     
  • Seek out both public and private resources to support your employment-related efforts and improve employment outcomes.

Joining Forces to Create Outcomes
Cascade AIDS Project, located in Portland, Oregon, began the HOPWA Getting to Work Employment Initiative (GTW) in the unique position of having just started a new HOPWA grant which included an agreement to work directly with Worksystems Inc., the local Workforce Investment Act (WIA)/One Stop provider. As a part of this collaboration, a liaison was assigned to Cascade AIDS Project responsible for connecting Cascade AIDS Project clients to services and opportunities provided by Worksystems Inc. Cascade AIDS Project clients were eligible to participate in career planning, job readiness, and placement services with Worksystems Inc. Cascade AIDS Project clients also had access to paid work experiences, on-the-job training opportunities, and funds for career training.

Prior to this collaboration, Cascade AIDS Project had been delivering employment services to clients through a full-time staffer who offered a range of direct services including vocational assessment, job search and job placement, but did not access a One Stop for services. Though Cascade AIDS Project experienced success with this previous model, the number of clients they could serve was limited because they relied upon one full-time staff person to provide the full spectrum of vocational services. The new arrangement with Worksystems changed the role of Cascade AIDS Project employment staffer, who became responsible for engaging, connecting and supporting clients while they participated in mainstream services. This change resulted in increased service capacity by accessing the full range of services offered by the local One Stop with support from the assigned liaison.

In the greater Portland area, a strong cross-system partnership developed to include workforce, housing, and social service providers. This collaboration increases access to mainstream workforce services for job seekers with complex challenges. Cascade AIDS Project and its clients have benefited from this regional commitment to partnership and inclusion.

Learn more now:

GTW Navigating Workforce Systems Webinar

Listing of State Vocational Rehabilitation Agencies

HIV/AIDS Service Providers with Employment/Training Services

Ticket to Work Directory of Services by State

Employment Network (EN) Profiles

And, stay tuned!
The next email in the series is: Understanding Benefits – A Look at Oregon Health Authority.


FY2014 GIW Reconciliation Process: MD 505


From: "Tiffani C Moore"
Date: Jul 17, 2014 1:21 PM
Subject: FY2014 GIW Reconciliation Process: MD 505


Greetings!

HUD's Office of Special Needs Assistance Programs (SNAPS) is issuing the attached Fiscal Year (FY) 2014 Grant Inventory Worksheets (GIWs) workbook (only one workbook for each CoC) and the supporting guidance to all CoC contacts.

This is the first step in the FY 2014 CoC Program Registration process and the purpose of the GIW is to ensure that HUD and CoCs agree on the universe of all renewal grants that will expire during calendar year (CY) 2015 [from January 1, 2015 through December 31, 2015] and to establish each CoC's FY 2014 Annual Renewal Demand amount. HUD will base its funding decisions for the FY 2014 CoC Program Competition renewal award amounts indicated on the GIWs. It is absolutely imperative that ALL eligible renewal projects are on the GIW and the amounts indicated are correct.

Below are the deadlines for completion of the FY 2014 GIW Workbook. The deadline for CoCs to submit their GIW to their local HUD CPD field offices is Friday, July 25.

Steps
Timeframe/Due Date
1.
SNAPS Office sends CoC their FY2014 GIW (with a copy to their local HUD CPD field office)
July 16, 2014
2.
CoCs review and reconcile GIW
July 16 to July 25, 2014
3.       
CoCs send reconciled GIW to local HUD CPD field office contact
July 25, 2014
4.
SNAPS Office sends HUD approved Final GIW to CoC
August 19, 2014

Collaborative Applicant/CoC Responsibilities:
All projects identified as expiring in CY 2015 are identified on the attached GIW workbook. This includes eligible renewals under the CoC Program and first-time renewing SHP and S+C Program projects. CoCs will notice two tabs in the GIW workbook: GIW (Tab 1) and Rental Assistance Worksheet (Tab 2). This year, GIW instructions are attached as a separate Word document.

Any questions regarding the GIW must be directed to one of the following, depending on the question type:
1. Questions regarding the eligibility of a project to be included on the GIW – the CoC's local HUD CPD field office
2. Questions of a technical nature or clarification of the GIW spreadsheet – OneCPD Ask A Question (AAQ)

A. CoCs must identify discrepancies in the FY 2014 inventory of grants, ensure correctness, provide missing information, affirm that ALL eligible renewal projects are on the inventory worksheets, and verify completeness of all of the requested information on the GIW. Please ensure that the grants that were awarded for the first time in the FY 2008 competition and have yet to be renewed are included on the GIW. To be considered eligible for renewal in the FY 2014 CoC Program Competition, these grants must meet all of the following criteria:
a. awarded funds for the first time in the FY 2008 competition;
b. funds will expire in CY 2015 [January 1, 2015 – December 31, 2015] or later; and
c. has yet to be renewed in previous competitions.
Any FY 2008 grant that was not pre-populated on the GIW, but meets the criteria list above must be added to the GIW. Note that the FY 2008 grants have been pre-populated into the worksheet; however, there may be information that must be entered into the worksheet and reconciled with the CoC and HUD CPD field office staff.

B. First time rental assistance CoC Program or S+C Program renewals that are requesting more units than in the original grant agreement, the CoC must provide documentation (i.e., copies of leases) for ALL units under lease to the local HUD field office before the final inventory of grants is reconciled.

C. All grant consolidations that will be in effect for the FY 2014 CoC Competition must be indicated in accordance with the attached GIW instructions and included on the final GIW. Consolidated grants should be included on the FY 2014 GIW as indicated below:
1. For consolidated grants with an executed grant agreement, list each grant separately on the GIW with identifying information, delete budget and unit information from the grants to be eliminated and document the primary grant (the grant that other grants were consolidated into). Include the project numbers, names, and amounts of the other grants in the "Comments" column of the consolidated grant. The Annual Renewal Amount (ARA) of the consolidated grant cannot exceed the total of the ARAs for all of the grants included in the consolidation. For rental assistance grants, the total number of units of the consolidated grant cannot exceed the total units for all the grants included in the consolidation. The project must submit the consolidated grant for renewal in the FY 2014 CoC Program Competition.
2. Grants for which the HUD field office has received a written request to consolidate, but has yet to execute a grant agreement (NOTE: The CoC and recipient MUST ensure that a grant agreement will be executed before the end of the FY 2014 CoC Program Competition) must be reflected as a consolidated grant on the GIW in the same manner as the instructions above in number one (1). Recipients MUST submit the project application request based on the current grant amount, it is important that these consolidated grants be executed prior to the close of the FY 2014 CoC Program Competition. FAILURE TO COMPLY MAY RESULT IN A DELAY IN GRANT AGREEMENT EXECUTION.

3. All other grants must follow the normal instructions stated in the GIW. Recipients MUST submit project applications in accordance with the current executed grant at the time of the FY 2014 CoC Program Competition submission deadline. FAILURE TO COMPLY MAY RESULT IN A DELAY IN GRANT AGREEMENT EXECUTION.

D. If the CoC does not have any FY 2014 CoC Program renewal grants, this information must be indicated in the "Comments" column and the CoC must forward the GIW workbook to their local HUD CPD field office on the blank worksheet provided.

E. After a CoC completes the review of its GIW, it MUST send its reconciled GIW to the local HUD CPD field office no later than Friday, July 25, 2014.


If you have questions or need additional information, please contact your local HUD CPD Representative.


Tiffani C. Moore
SNAPS Specialist
Office of Special Needs Assistance Programs