[MARHMIS] RE: Vulnerability Index Tools for Coordinated Assessment/ Centralized Intake

Hi Matt,

Yes, it’s being integrated in its full version (calculating scores, full text). One feature we are highly anticipating is the ability to automate the score prioritization via the waitlist. Household data can then be cross-referenced with program eligibility criteria based on the scored program type to provide referral recommendations.

We have been using a separate database to track SPDAT scores, but it is cumbersome for staff to use two separate databases and limits our reporting capabilities, so HMIS integration is a priority for us moving forward.

Emma

From: marhmis@googlegroups.com [mailto:marhmis@googlegroups.com] On Behalf Of Matthew Berg
Sent: Tuesday, July 15, 2014 9:22 AM
To: marhmis@googlegroups.com
Subject: [MARHMIS] RE: Vulnerability Index Tools for Coordinated Assessment/ Centralized Intake

Hi Emma,

I found this informative as well.

I’m very interested in knowing whether your SPDAT does or will interface with your HMIS software.  There’s some talk around SPDAT here, but also concerns about a separate software package that may not integrate with our HMIS that also contains screening matrix information.

Matthew Berg
Director of Information Technology
Office of Supportive Housing
City of Philadelphia


From: marhmis@googlegroups.com [mailto:marhmis@googlegroups.com] On Behalf Of Weathington, David A.
Sent: Monday, July 14, 2014 4:39 PM
To: 'marhmis@googlegroups.com'
Subject: [MARHMIS] RE: Vulnerability Index Tools for Coordinated Assessment/ Centralized Intake

Thank you, Emma for your response.

From: marhmis@googlegroups.com [mailto:marhmis@googlegroups.com] On Behalf Of Weisser, Emma
Sent: Monday, July 14, 2014 1:28 PM
To: marhmis@googlegroups.com
Subject: [MARHMIS] RE: Vulnerability Index Tools for Coordinated Assessment/ Centralized Intake

Hi David,

Your Way Home Montgomery County launched its centralized intake process in January 2014. We just completed a lot of six-month reporting, so we have a good amount of data and lessons learned to share. To answer your questions:

<![if !supportLists]>·         <![endif]>What kind of tool is your community using (Vendor developed and/or Community developed)?
<![if !supportLists]>1.       <![endif]>We are using the SPDAT (Service Prioritization and Decision Assistance Tool) to prioritize for housing services. We have had some successes and some challenges as a result of its implementation that I’d be happy to go over in more detail.
<![if !supportLists]>2.       <![endif]>We have found that we need to add questions regarding housing status on top of this assessment, but we don’t include it in the score. Originally we had recorded data on the housing status using the HUD categories but we’ve found that it isn’t detailed enough for future services planning. So, we are moving to an assessment that asks questions regarding specific locations, as well as questions around immediate safety, child welfare, or overcrowding, or how long the person could stay if needed.

<![if !supportLists]>·         <![endif]>How many questions are used for assessment? (Is longer or short better; How detailed)
<![if !supportLists]>1.       <![endif]>We had been using the full version of the SPDAT, which is 60 questions and takes about 1- 1.5 hours to complete. This was done via an in-person assessment after the family arrived in shelter. We are now switching over to conducting the SPDAT pre-screen (a shortened version) over the phone or in-person at the shelter, which takes about 15 minutes.
<![if !supportLists]>2.       <![endif]>We use a street outreach component along with the Call Center to verify street homelessness. We’ve also found that the Call Center data usually has to be verified again, since it is all based on self-report, so we are going with a shortened assessment at the call center to merely direct the call to the shelter or Housing Resource Center that can then assess the client in more detail. Our Call Center assessment is going to be very focused on determining how long a person can safely stay at their current residence.

<![if !supportLists]>·         <![endif]>How is the tool delivered? (Outreach Team, Call Center, Housing Provider)
<![if !supportLists]>1.       <![endif]>Call Center, in conjunction with on-the-ground support from the outreach team and our Housing Resource Centers (community locations that do the full SPDAT and provide RRH).

<![if !supportLists]>·         <![endif]>How is your community prioritizing client referrals to Emergency Shelter, Transitional Housing, Rapid Re-Housing, Permanent Housing, Supportive Service Providers, etc.?
<![if !supportLists]>1.       <![endif]>Shelter- we had used the SPDAT to prioritize for shelter, but have found that that isn’t ideal. We are now working on revising our shelter prioritization by just using location/ safety, and not using the SPDAT score for prioritization until they are in shelter or at a diversion site.
<![if !supportLists]>2.       <![endif]>RRH and PSH are prioritized based on severity of score within the component. We don’t have any PSH openings, though, so that throws a chink in the works as we try to get more beds for that population. Right now we are re-housing that population and then switching funding over to a Behavioral Health/ Adult and Aging or other long-term source as they become available.

<![if !supportLists]>·         <![endif]>How is your community using the data collected through the triage tool to make funding decisions or community interaction?
<![if !supportLists]>1.       <![endif]>The great thing about the SPDAT is that is provides a really nice visual for what your population looks like, from a vulnerability standpoint. The reports attached are:
<![if !supportLists]>1.       <![endif]>SPDAT scores of families and individuals from the first 6 months of coordinated entry. The colors correlate to acuity and housing intervention: Red is No assistance, Blue is appropriate for Rapid Re-Housing, the Green for PSH. This was part of a longer report that hasn’t been publically released yet; I’ll share when it is.
<![if !supportLists]>2.       <![endif]>All of our SPDAT data so far; specifically, a breakdown of component scores (wellness, socialization, risks, trauma). This is going to be used to inform which supportive services we need to beef up but wasn’t our first priority for addressing.
<![if !supportLists]>2.       <![endif]>The other big takeaway is that our data showed that 85% of families and 40% of individuals were coming from doubled-up situations, so we are currently working on developing and funding diversion and prevention services specifically for that population. Coupled with the SPDAT data showing that most households are medium acuity, we are able to evidence the need for prevention and/or diversion funding, especially to our philanthropic partners, who really appreciated having this kind of information broken down by acuity.
<![if !supportLists]>3.       <![endif]>The tool has been helpful as a communication device with providers, as well. Anecdotally we were hearing one story from providers, but when we looked at the overall SPDAT data, we were able to show that something else was going on. This actually led to really good conversations around the kind of support services needed and the common problems the providers were facing, and provided a common language for us to use with providers that encompassed some very complex situations. It also helped us pinpoint issues that had otherwise been difficult to define.

The SPDAT is definitely a new way of providing services, and you have to implement it within the larger context of the “SPDAT philosophy,” otherwise it will just cause other problems (lesson learned number 1). We do have some questions about the “evidence” that supports that it is more accurate than other models, since OrgCode hasn’t released that report to the public yet. Over the next six months we are probably going to continue to revise our use of it and the centralized intake/ prioritization process as a whole.

Hope that helps.
Emma


Emma Weisser
Clarity Program Manager
County of Montgomery Department of Housing and Community Development
PO Box 311
Norristown, PA 19404
610-278-3827



From: marhmis@googlegroups.com [mailto:marhmis@googlegroups.com] On Behalf Of Weathington, David A.
Sent: Monday, July 14, 2014 11:18 AM
To: 'marhmis@googlegroups.com'
Subject: [MARHMIS] Vulnerability Index Tools for Coordinated Assessment/ Centralized Intake

Good Morning All,

Here in Chester County, Pennsylvania we have been operating under a Coordinated Assessment model for a little over a year and are interested in putting together a vulnerability tool to use in our system. We have been reviewing several vulnerability indexes throughout the nation and were wondering who in the MARHMIS community is using a vulnerability index or self sufficiency assessment tool and how the continuum is using the data to refer individuals and families to services and housing in the community.

Below you will find bullet points of what we would like to find out about the tools your community is using currently.

<![if !supportLists]>·         <![endif]>What kind of tool is your community using (Vendor developed and/or Community developed)?
<![if !supportLists]>·         <![endif]>How many questions are used for assessment? (Is longer or short better; How detailed)
<![if !supportLists]>·         <![endif]>How is the tool delivered? (Outreach Team, Call Center, Housing Provider)
<![if !supportLists]>·         <![endif]>How is your community prioritizing client referrals to Emergency Shelter, Transitional Housing, Rapid Re-Housing, Permanent Housing, Supportive Service Providers, etc.?
<![if !supportLists]>·         <![endif]>How is your community using the data collected through the triage tool to make funding decisions or community interaction?

If anyone has anything else they would like to share about their community we would greatly appreciate any information.

Thank you in advance,

David A. Weathington
CCCIMS Program Coordinator
Chester County Department of Community Development
601 Westtown Road, Suite 365
West Chester,PA 19380
610-344-5411

“I am fundamentally an optimist. Whether that comes from nature or nurture, I cannot say. Part of being optimistic is keeping one’s head pointed toward the sun, one’s feet moving forward. There were many dark moments when my faith in humanity was sorely tested, but I would not and could not give myself up to despair. That way lays defeat and death.”
-Nelson Rolihlahla Mandela

WEBSITE UPDATES: HMIS Admin Support



Our hmisadmin.com site has been updated!  You may view the revisions below.  Thank you for your support!

- enhanced layout

- optimized for all devices

- HMIS monthly report cards


  

    
Jason Burns, MCSE   

Register Today: eCon Planning Suite 2014 - All Grantees Live Online Training


Is this email not displaying correctly? View it in your browser.
U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

Register Today:
eCon Planning Suite 2014 - All Grantees Live Online Training


The U.S. Department of Housing and Urban Development (HUD) is pleased to announce ten upcoming two-day eCon Planning Suite Live Online trainings.

Participants will learn:

  • How to complete the Consolidated Plan in IDIS Online
Each training will be conducted in two sessions from 12:00 PM EDT to 4:30 PM EDT. There will be a 30 minute break during each session. Participants must attend both sessions.
Please register for any of the trainings that apply to your grantee organization below.

All Grantees

July 31 & August 7, 2014
August 4 & 11, 2014
August 5 & 12, 2014
September 4 & 18, 2014
September 16 & 30, 2014
October 7 & 21, 2014
October 8 & 22, 2014
October 20 & 27, 2014

State Grantees Only

August 14 & 28, 2014

Consortia Grantees Only

September 3 & 17, 2014

Who Should Attend?

Due to limited space, registrations will be reviewed before enrollment is confirmed. Participants with Consolidated Plans due early in Fiscal Year 2015 will receive priority in enrollment.
Please note that all participants should already have IDIS User IDs and Consolidated Plan “create/edit” privileges. Participants must provide the ID in the registration form to ensure access during the training.

Training Point of Contact:

Brendan Bergin | 240-582-3309 | CDBGTraining@Cloudburstgroup.com
To find out more information about upcoming trainings and access materials from previously held trainings, go to OneCPD Training and Events.

Additional Instructions

Additional instructions and screenshots are available in the OneCPD Learn User Guide. After you have successfully registered for OneCPD Learn, you can register for upcoming trainings/webinars.
For more information and to view other training locations, visit the eCon Planning Suite Live Online Training News page.
Instructions on how to register are available in the OneCPD Learn User Guide.
Please Note:
  • All participants should already have IDIS User IDs and Consolidated Plan “create/edit” privileges. Participants must provide the ID in the registration form to ensure access during the training.
  • Submitting a registration request does not guarantee you a seat at the training
You will receive a confirmation email if you are accepted into the training.

Registering for the eCon Planning Suite 2014 – Live Online Webinar

Access the registration page below and then select Register Now on the right side of the page.
If you have not yet created a OneCPD Learn account:
  • Select Create an Account
  • Enter your information on Steps 1 and 2 of the registration page.
  • Select Register
  • You will be brought directly to the course detail page in OneCPD Learn and an email containing your username will be sent to you. Keep this for future use.
  • Select the checkbox next to the class name and location and then select Enroll in this Class
If you have already created a OneCPD Learn account:
  • Enter your Username and Password; select Log in
  • If prompted to fill out additional information, please do so, and select Update
  • You will be brought directly to the course detail page in OneCPD Learn
  • Select the checkbox next to the class name and location and then select Enroll in this Class
If you are unsure if you have a OneCPD Learn account:
  • Go to the OneCPD Login page, and enter your email address into the field: Forget Username or Password?
  • If a username for that email address already exists, you will receive an email with a temporary password that you can use to follow the steps above. If not, you’ll receive an error message.


Future HUD Secretary Julián Castro to Speak at Alliance Conference








July 15, 2014    

ISSUES  |  POLICY  |  SOLUTIONS  |  NEWS & EVENTS Forward Editor: Emanuel Cavallaro


Spotlight On...
Future HUD Secretary Julián Castro to Speak at Alliance Conference


The Alliance is proud to announce that former San Antonio Mayor Julián Castro, whose nomination for the position of secretary of the Department of Housing and Urban Development (HUD) was recently confirmed by the Senate, will speak at the Alliance's 2014 National Conference on Ending Homelessness. The conference will take place at the Renaissance Washington, DC Hotel from July 29 to 31. Taking the place of current HUD Secretary Shaun Donovan, who is no longer scheduled to speak at the Conference, Castro will deliver a keynote address on the second day of the conference, Wednesday, July 30, during the luncheon plenary.





Senate Confirms Donovan and Castro Nominations
On Wednesday, July 9, the Senate, by a vote of 71-26 with the support of all Democrats and 18 Republicans, confirmed the nomination of former San Antonio Mayor Julián Castro for the position of secretary of the Department of Housing and Urban Development. Castro will replace Secretary Shaun Donovan, whose nomination for the position of director of the White House Office of Management and Budget (OMB) the Senate confirmed the following day. Secretary Donovan will replace Sylvia Matthews Burwell, who now serves as the Secretary of the Department of Health and Human Services (HHS). Secretary Donovan was confirmed by a vote of 75-22, with all Democrats and 23 Republicans in favor of the nomination. Both Secretary Donovan and Castro are expected to be sworn in to their new positions soon.
House Budget Committee Holds Hearing on Poverty and Needy Families
Last Wednesday, July 9, the House Budget Committee held a hearing titled, "A Progress Report on the War on Poverty: Working with Families in Need." At this hearing, committee chairman Rep. Paul Ryan, (R-Wis.) and professionals engaged in anti-poverty work testified about the War on Poverty's unfinished business and the most effective ways to ensure that hard working people earn enough to keep their families out of poverty.
House to Depart for Recess
The House will depart for recess when session adjourns this Thursday, July 17. They are scheduled to return next Tuesday, July 22. The Senate will be in session for the remainder of the month.




On Tuesday, July 22, at 2 p.m. ET, the Alliance will host a webinar on the policy priorities driving the agenda for the Capitol Hill Day event that will take place in conjunction with the Alliance's National Conference. During the webinar, "Federal Policy and Advocacy Update," the Alliance policy team will review policy priorities and provide the latest legislative and political updates. While meant to ensure that Hill Day State Captains and other participants are equipped with the most relevant information for their Hill visits, the webinar should be helpful for anyone interested in learning where the federal budget process for key homelessness and affordable housing programs currently stands.



On Thursday, July 17, at 2 p.m. ET, the National Law Center on Homelessness & Poverty will host a webinar based on its forthcoming report, "No Safe Place: The Criminalization of Homelessness in U.S. Cities." Speakers will provide an overview of criminalization measures across the nation and discuss trends in criminalization based on an analysis of the laws in 187 cities. The webinar will also cover key statistical data, alternatives to criminalization adopted by some cities, and the role the federal government should play in combating criminalization.
In this post, we take a look at the findings of a recent study, "The Relationship between Community Investment in Permanent Supportive Housing and Homelessness," which found that increased investment in permanent supportive housing reduced chronic homelessness.
Here's What You Can Expect from the Veterans Track of Our DC Conference
By Kate Seif
There numerous initiatives taking place around veteran homelessness, including the 25 Cities initiative, the Mayors Challenge, and others. In this post, we provide a quick overview of the content around veteran homelessness that attendees of our upcoming National Conference can expect.
We're Screening a Documentary about Skid Row
By naehblog
If you're attending our upcoming National Conference, you will have a chance to catch a free screening of the documentary film "Lost Angels: Skid Row Is My Home." In this post, we provide details about the film, the screening, and the trailer.

HMIS Support Request Totals (FY14)

 
Attached to this email are the HMIS support request totals for fiscal year 2014 (7/1/13 - 6/30/14).  We received 3,209 requests.  Thank you for your continued support and efforts!




  

  
Jason Burns, MCSE
HMIS System Administrator
Baltimore County Dept of Planning
105 W Chesapeake Ave, Ste 201
Towson, Maryland 21204
Office: (410) 887-5968
     
    
*Submit inquiries / requests via Support Portal at: hmisadmin.com

RSVP REQUIRED: APR & HMIS Refresher for Housing Providers (ES, TH, PSH), 8/6, 11am - 1pm



We are conducting an APR review and HMIS refresher training for our Baltimore County HMIS housing providers at our office.

Please carefully review the notes below, and RSVP via the Support Portal at our hmisadmin.com site by 7/25/14.

If you have any questions and/or concerns, please contact Sam Just 410-887-5968.  Thank you!

  1. REFRESHER: for existing HMIS users only.  NO new users.  Attendees that do not comply may be asked to leave.  
  2. PROVIDER TYPESfor housing providers that use ShelterPoint in HMIS for ES, TH, or PSH.  NO RRH, NO Shelter Case Mgmt, No Outreach, etc.  Attendees that do not comply may be asked to leave.  
  3. TIMELINESS: all attendees are expected to arrive on time.  Attendees that do not comply may be asked to leave.  
  4. ELECTRONIC DEVICES: all attendees must turn off their electronic devices during training.  You may use your electronic devices during our 15 minute break.  Attendees that do not comply may be asked to leave.
  5. RSVP REQUIRED: please RSVP via the Support Portal at our hmisadmin.com site by 7/25/14.  If you wish to attend via conference call, please specify on our Support Portal.  Attendees that do not comply, may be asked to leave.
      

NOTE: We will conduct HMIS "New User Trainings" and "Refresher Trainings" for other program types shortly.   





​​

  
  
Jason Burns, MCSE
Office: (410) 887-5968

VETcentral FCJL Job Alert- Ref#11939086




VETcentral Banner

·  This is an automated e-mail from VETcentral. Please do not reply to this email.
·  For questions or comments please call us at 1 (877) 255-5856 or email at customercare@vetjobcentral.com

Center: Anne Arundel One Stop Career Center
These jobs are posted by a federal contractor in your area. The details of the Federal Contractor Job Listing (FCJL) are available online by following the link on the job title(s) below. These jobs are provided to your center to allow you to provide priority referrals to veterans under the provisions of the Jobs for Veterans Act of 2002 (38 USC 4212(a)).

You may view a full set of the daily job announcements at any time from the following URL:
http://vetjobcentral.com/OS/jobs.aspx?OS=95223

Thank you,
VETcentral Support
Job Title
Company
Job Location
1.
The Tatitlek Corporation
Hanover, MD
2.
The Tatitlek Corporation
Hanover, MD
3.
The Tatitlek Corporation
Hanover, MD
4.
CACI International
Glen Burnie, MD
5.
CACI International
Glen Burnie, MD
6.
Waste Management
Curtis Bay, MD
7.
Shaw Industries Inc.
Hanover, MD
8.
Oceaneering
Hanover, MD
9.
Wellpoint
Hanover, MD
10.
TEKsystems
Hanover, MD
11.
Robert Half - The Office Team
LINTHICUM, MD
12.
Northrop Grumman
Linthicum, MD
13.
Northrop Grumman
Linthicum, MD
14.
PNC
Severna Park, MD