Re: [MARHMIS] Policy on Clients who refuse to have their data in HMIS

Stacey, here's our policy below.  After properly educating our clients, we have less than 1% of our clients who absolutely refuse to disclose their info.  

Let me know if you need anything else.  Thanks.

  • Properly & thoroughly educate clients on disclosing data (benefits and safety)
    • funding for provider (from unduplicated and accurate data)
    • case mgrs / staff provide better support/services w/complete client history
    • reduced intake time at future Entry dates into providers
    • better collaboration/communication between providers to provide assistance
    • no one may access their data without permission, except other providers in local HMIS (assuming open system)
      • IRS, police, etc. may not access w/o warrant
    • client may choose to have certain aspects of data "locked"
    • client may request to have their data "locked" at any time
  • If client still does not want to disclose info, we enter only the info they provide.  If none provided, then we use dummy name and DKR for all other data.  

 Jason Burns, MCSE 






On Thu, Jul 3, 2014 at 10:58 AM, Stacey Matthews <staceyamatthews@gmail.com> wrote:
Good Morning All,

We are doing some document review/updates.  Is anyone willing to share the language they use regarding clients who decline including their information in the HMIS? 

Specifically, how/where in the information is captured/stored, how is eligibility addressed and impacted. and what external methods are used to track the Ct's data so that they can be properly included when reporting data to funders (HUD, PATH, SSVF, etc..).

Thanks in advance for your help.

Stacey M.

Save the Date: Building HOME Training Series 2014 - 2015


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U.S. Department of Housing and Urban Development Community Planning Development OneCPD Mailing List
Developing Viable Communities through Housing, Services, & Economic Opportunities

Save the Date:
Building HOME Training Series 2014 - 2015


HUD will sponsor 25 deliveries of the Building HOME training on the 2013 HOME Final Rule beginning in September 2014. 
Building HOME is HUD's comprehensive, basic training on all HOME Program requirements. The new final rule requirements have been incorporated into Building HOME and will be highlighted throughout the 2.5 training days. 

Who Should Attend?

Attendance will be limited to participating jurisdictions, state recipients, and subrecipients (e.g. no consultants, contractors, CHDOs or other developers). There will be 55 slots for each training session.
There will be no geographic limitations or local preferences for registration; however, HUD encourages participants to attend the closest training session.
To assist PJs in planning for the training, HUD will announce dates for each location below via the OneCPD Mailing List as they become available.
Boston, MA
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Registration for these trainings is not yet available. An email will be sent out through this mailing list when registration opens.


NHSDC Save the Date and Call for Session Proposals!



Save the Date and Call for Session Proposals! NHSDC Fall Conference
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NHSDC


Save the Date!

The National Human Services Data Consortium (NHSDC) will be holding its Fall Conference on October 21 & 22, 2014, at the Crystal City Hilton in Arlington, VA (DC Metro).

This year's theme is Connections:  Data, Dialogue and Discovery.  The conference will address the growing needs of communities to explore new ways of using data to connect service providers, expand the use of data beyond traditional boundaries and learn about tools and techniques organizations are using to achieve these initiatives.

Those interested in presenting at the Fall Conference are encouraged to review the "call for session proposals" section below and submit their session proposals.

Registration and Hotel Reservation information will follow shortly. 


Call for Session Proposals 

NHSDC Conference attendees are interested in unique, novel or otherwise innovative applications of data to the delivery of human services.
In keeping with this year’s theme, NHSDC is looking for session proposals that address the growing need of communities to explore new ways of using data to connect service providers, expand the use of data beyond traditional boundaries and learn about tools and techniques organizations are using to achieve these initiatives.
Topic ideas for conference sessions are as follows:
Policy and Planning:  Sessions in this area should focus on how your community or project uses data or management information systems to support new strategies in public policy around reducing poverty, improving self-sufficiency of human service program participants, and the like. For example:
  • System redesign projects, like transitioning to a coordinated assessment system
  • Program evaluation using technology
  • Using data & outcomes in grant writing
  • Identifying data that’s useful in promoting successes and identifying gaps
End Results:  Sessions in this area should focus on the mechanics used to demonstrate how programs delivered and documented effective outcomes.  Conversely, the NHSDC Conference attendees value accurate data, and understanding the roots of program failure is also interesting.  For example:
  • Using evaluation to shape program modifications
  • Comparison of federal and local metrics
  • Developing performance measures from sound evidence
  • Collaboration amongst community partners to improve service delivery
Data Sharing and Collaboration:  Sessions in this area should explore real strategies for the dissemination of data across multiple sectors and the coordination of these efforts.  Projects increase the impact of their information exponentially when they effectively collaborate with other data oriented projects.  The audience for these sessions must be able to understand the mechanics of data sharing. Presenters should articulate not only the outcomes but the mechanics of making it happen. For example:
  • Integrating data systems for improved client outcomes (VA, HMIS, HHS, etc)
  • Development of project plans for data sharing initiatives
  • Mechanics of communication and negotiation with multiple vendors
  • Addressing the scope and fear of data sharing: technical, legal, and community agreements
Technical Application:  Show us how technology is being used to tell the story of your data.  Sessions in this area should demonstrate specific uses of technology that have increased the skillsets or capacity to serve within a community.  Your audience should walk away with applicable skills to enhance the utilization of human service data systems.  For example:
  • Advanced uses of technology (e.g. GIS, advanced Excel, mobile devices, social media)
  • Technology and applications for data visualization
  • Practical tools for statistical analysis
  • Report Building and Technical Writing
  • System Administrator Communication Tools
  • Real world tools for better communication with community stakeholders and system users
Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication.  Sessions that address issues common to any community as well as the concerns of very small or very large communities are encouraged.
To prepare for your online submission, please have the following information:
  1. Session Title (100 Character Maximum)
  2. Description:
    Descriptions should be a concise, narrative description of the content and purpose of the proposed session.  Attendees will want to learn about real world success and failure.  Only the first 500 words of the description will be forwarded to the reviewers.
  1. Audience and Learning Objectives:
    All proposals must identify the targeted level of the audience: beginner, experienced, guru. Include learning objectives that are action-oriented and concisely communicate what you want the audience to learn. Only the first four objectives will be reviewed.
  2. Presenters & Bios:
    All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and organization affiliation.  Please also identify which constituency each presenter most closely represents – Elected Official, Government, Human Service Agency, Funding Agency, HMIS Vendor (Software/Service), Consultant, or HUD Technical Assistance Provider).
  3. Session Contact Information:
    Please include presenter’s telephone and email contact information.  If the proposal includes a panel or multiple presenters, please identify the individual that will serve as the primary contact for NHSDC.
  4. Preferred Session Format:
    Please indicate in your proposal your preferred format (plenary, workshop, presentation, or roundtable).  If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.
NOTE:
  • Session lengths are planned to be between 50 & 75 minutes in length and should include time for questions and answers.  NHSDC attendees value opportunities to engage in discussion with session presenters and attendess.
  • If you don’t feel as though your proposal specifically fits one of the above topics, but feel that it could be beneficial for conference attendees, please feel free to submit your proposal with an additional narrative demonstrating this.
  • NHSDC offers a vendor neutral conference.  Sessions must not promote a specific company, product or service.  Vendor specific references, materials and screenshots must be excluded from proposal and presentation materials.
  • Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.
  • The Conference Committee reserves the right to request a modification of the proposed content, which may include asking presenters to combine similar presentations.
Proposal deadline – August 5, 2014