Disabled Veterans National Foundation Resource Fair 11/7, 9:30am - 2:30pm

The Disabled Veterans National Foundation is PROVIDING TRANSPORTATION to their upcoming Veterans Resource Fair on November 7th from 3601 Old Frederick Road at 9:00 AM and dropped back off at 1:30 PM. FOOD WILL BE PROVIDED. Comfort kits. Gift Cards. FREE men's and women's business attire along with employment and resource services. I am working with them to get a list of veterans together that would be interested in this opportunity.

If you have any veterans who may be interested forward their name and phone number so they can be added to the list.

The Disabled Veterans National Foundation (DVNF) will host its free annual Veterans Resource Fair on November 7th, at the Silver Spring Civic Center in Silver Spring, Maryland! At this event, DVNF will be host to numerous housing, career, health, and educational resources. DVNF will also give away brand new work attire for men and women! Additionally, there will be multiple raffles, as well as free food and beverages for everyone. This event is open to any and all veterans! Join us from 9:30 am – 2:30 pm to access all of these resources. Veterans can pre-register (though not required) using this link: https://dvnfveteransfair.ticketleap.com/dvnf-resource-fair2019/

Helen Daniel
Community Outreach Coordinator, Supportive Services for Veteran Families
Project P.L.A.S.E (People Lacking Ample Shelter & Employment)
3601 Old Frederick Road
Baltimore MD 21229
Cell: 443-720-9984 
Work: 410-837-1400 ext. 160

Community Services and Qlik Sense - Updated Product Roadmap

Community Services and Qlik Sense Product Roadmap Update
The Community Services and Qlik Sense product roadmap has been updated to reflect objectives for the next two quarters.

The updated roadmap reflects organizational goals, required compliance changes, and our commitment to improving the product based on customer feedback. Major items include HUD 2020 HMIS Data Standards maintenance, interoperability, Qlik Sense functionality and library reports, Unit Manager availability (formerly known as ShelterPoint), usability enhancements, and other items.

You can find a copy of the updated roadmap in the Libraries area of the WellSky Customer Community, in the "HACS Community Services Roadmap" category.

Please do not hesitate to reach out to your WellSky account manager with any questions or concerns. If you do not know your account manager, please contact our Director of Account Management, Nathan Wright (nathan.wright@wellsky.com), for an introduction.

Join SNAPS for a Live Webcast from the 2019 Fall NHSDC Conference!

Home Programs Resources Training
Join SNAPS for a Live Webcast from the 2019 Fall NHSDC Conference!
HUD’s Office of Special Needs Assistance Programs (SNAPS) is excited to collaborate with the National Human Services Data Consortium (NHSDC) to offer the technical information you need to successfully measure progress towards preventing and ending homelessness. NHSDC brings together human services data professionals from around the country to learn best practices, inspire one another, and make connections at the Fall 2019 Conference.
SNAPS will offer key data and performance sessions including a short topic track on Homeless Management Information Systems (HMIS) Fundamentals. If you attend these four targeted sessions in person, you can receive an HMIS Fundamentals Certification of Completion from HUD. Let HUD know you attended by filling out the evaluation form for each session.
If you don’t attend the conference, you can join the livestream of these four sessions. In the future, HUD will also post the recordings on the HUD Exchange for you to view and receive a Certification of Completion.

HMIS Fundamental Sessions and Webcasts

Session Date Time
HMIS Project Set-Up 101 Wednesday,
October 16, 2019
1:30 PM CDT/
2:30 PM EDT
HMIS Project Set-Up 201 Wednesday,
October 16, 2019
2:40 PM CDT/
3:40 PM EDT
Implementing Effective Contract Negotiation and Relationship Management Strategies 101 Thursday,
October 17, 2019
10:00 AM CDT/
11:00 AM EDT
HMIS Project Management and Annual Calendar of Expectations Thursday,
October 17, 2019
1:30 PM CDT/
2:30 PM EDT

Join the Live Webcasts

Tips to Improve Viewing of Webcasts

  • When the stream begins, there will be a gear icon in the bottom right of the broadcast window. If you are experiencing any problems with bandwidth, you can choose a smaller size stream.
  • To use the Chat functionality, enter your full name, then you can add comments.
    Please note: The Chat function has a limited amount of characters for the name. You can enter your first name initial and full last name if your full name is too long.
  • If you don’t hear anything, make sure your speakers are not on mute.
  • It’s good practice to use a “hard line” ethernet cable, versus using Wi-Fi. This will maximize webcast quality.
  • If you are viewing the webcast on a mobile device, make sure your browser is up to date.
Visit the HUD Exchange at https://www.hudexchange.info

HTF Monthly Report Now Posted

Home Programs Resources Training
HTF Monthly Report Now Posted
HTF Message Graphic
Housing Trust Fund (HTF) Deadline Compliance Status Reports are posted on the HUD Exchange at the link below. You may also access them from the Housing Trust Fund Page under "HTF Reports."

HTF Monthly Reports as of 9/30/2019 Now Available:
  • HTF Deadline Compliance Status Reports: The reports assist grantees and HUD Field Offices in monitoring compliance with the 2-year commitment requirement of the HTF statute and the 5-year expenditure requirement of the HTF regulations.
HTF Deadline Compliance Status Reports are available for both Grant Year 2016 and Grant Year 2017.
Visit the HUD Exchange at https://www.hudexchange.info

SSVF Program Update Friday October 11th, 2019

From: Supportive Services for Veteran Families <mail@grantapplication.com>
Date: October 11, 2019 at 10:12:56 AM EDT
Subject: SSVF Program Update Friday October 11th, 2019


1.    Important: Activation of FY2020 Accounts for Grantees on Extension
2.    Save the Date: Shallow Subsidy Office Hours Call October 31, 2019 12:00 PM ET
3.    Reminder: Federal Partners Housing Conferences
4.    Reminder: FY2020 Grant Resolution Requirement Available in GIFTS
5.    New: FY2020 Participant Satisfaction Survey Update
6.    New: FY2020 VA Data Guide

Important: Activation of FY2020 HHS accounts for Grantees on Extension:

For those grantees that requested a 1-month extension of the FY19 grant period, but do not require the full month to meet program goals and spend down funds, HHS activations for FY20 will occur every two weeks after 10/1/19.  It is imperative that grantees email the Regional Coordinator (email subject line must include your SSVF grant ID) to notify the Program Office of the last day they incur SSVF expenses of their FY19 award.  At that time, the grantee's FY20 HHS account will be activated in the next round of activations.

For example, if a grantee requested a 1-month extension (thru 10/31/2019) and identifies the last day of incurred expenses to the FY19 grant is on 10/11/19, then the grantee must email the SSVF Regional Coordinator to report this final date of expenditures and confirm the end of the grant extensions.  Having completed these steps, the grantee can expect the HHS PMS account for the FY20 grant award to be activated on 10/15/19.  If the last day of incurred expenses to the FY19 grant is identified between 10/15/19 and 10/31/19, then activation will occur on 11/01/19.  To be clear, if a grantee with an extension does not notify the program office of the final day their grant incurred FY19 expenses, then the SSVF Program Office will assume the full month extension was needed and will activate the FY20 HHS PMS accounts between 11/1/19 and 11/15/19.

Save the Date: Shallow Subsidy Office Hours Call October 31, 2019 12:00 PM ET

SSVF Program Office and technical assistance staff will present updates to the Shallow Subsidy Program Guide. Grantees will have an opportunity to ask planning, implementation and compliance questions and to share processes and practices they are developing to implement the new service.  Call-in information will be provided when available.

Reminder:  Federal Partners Housing Conference

The SSVF Program Office, with the support of the US Department of Housing and Urban Development (HUD), the US Interagency Council on Homelessness and other federal and national partners, is pleased to announce confirmed locations for the upcoming 2019 Federal Permanent Housing Conferences. The events are targeted to SSVF Grantees, HUD-VASH representatives, and CoC Partners.   Please note location changes for the East and West coast conferences:

•    East Coast (Ft Lauderdale, FL): October 22-23, 2019
•    Mid-Region (Dallas, TX): November 5-6, 2019
•    West Coast (Hollywood, CA): November 19-20, 2019

Registration is now open for the East Coast, Mid-Region and West Coast conferences; please register for your assigned conference and book hotel rooms as soon as possible.  Questions related to these events can be sent to the SSVF program's technical assistance address at ssvf@tacinc.org.

Reminder: FY 2020 Grant Resolution Requirement Available in GIFTS- Due October 30, 2019

The Grant Agreement Resolution verifies the key program components for each grant award, including service area, households to be served, homelessness prevention threshold score, subcontracts (if applicable) and confirmation of the budgeted Services, TFA and Administrative allocations within approved budget for FY 2020.  When completing this form, please keep in mind that responses must reflect program components that have been approved by VA.  Significant changes to the grant program that may occur after this resolution process will require submission of a Program Change Request in the second and third quarters of the fiscal year.

SSVF Grant Resolution submissions are due no later than Wednesday, October 30, 2019

The grantee portal can be found at https://www.grantrequest.com/SID_2115/.  Grantees are required to attach the completed CoC Distribution Excel document, which has been emailed to all grantees.  The CoC Distribution Excel document and a sample copy of the Resolution Requirement are available on the SSVF website at:


New: FY2020 SSVF Participant Satisfaction Survey Update

All grantees have received the web link to be used to register Veterans to take the Participant Satisfaction Survey, for use in the new fiscal year.  If you do not have your registration link for FY20, please contact M. Davis and Company, Inc. at VASSVF@mdavisco.com or 215-790-8900 x124.  The registration process is exactly the same as FY19.  As a reminder, here are a few points of which to take note:

TIP:  Please ensure the registration link is saved as a desktop shortcut on all PC's which will be used to register Veterans.

• The registration portal displays the Grant ID at the top of the welcome screen. If an organization operates multiple SSVF grants, grantees will be able to easily verify that staff is using the appropriate link by verifying the Grant ID at the top of the screen.

• When registering multiple Veterans, you must close your browser window after registering each Veteran.  To begin the next registration, you must re-access the registration link from your desktop shortcut (do not use your browser's "back" button).

• For future auditing and compliance purposes save the "Thank You" screen of each registration for your records.

• When a Veteran is registered using an e-mail address, the Veteran will receive the survey link via e-mail within 2 minutes of registration.

• When a Veteran is registered using a telephone number connected to a smart phone, the Veteran will receive a text message with the survey link within 15 minutes.

Again, if you have not received the survey registration link or if you have any questions regarding the registration process, please contact M. Davis and Company at:  VASSVF@mdavisco.com or 215-790-8900 x124.

New: FY2020 VA Data Guide

The updated VA Data Guide describes data management expectations for SSVF grantees that are required to participate in HMIS.  The guide conveys information regarding the tools needed to properly meet HMIS requirements and manage program data.  The reporting requirements in 38 CFR 62.71 have been designed to provide VA with the information needed to assess the outcomes associated with grantees' programs.  As a result of this, VA anticipates grantees' programs will assist in reducing the number of Veteran families who are homeless or at risk of homelessness.  Grantees are encouraged to pay close attention to updates in the VA Data Guide related to data standards, including new guidance on Returning Home and Rapid Resolution data capture requirements.

New in FY2020, the SSVF Program Office will collect information on all Rapid Resolution interventions, including Rapid Resolution conversations that do not result in SSVF enrollments.  In order to capture all Rapid Resolution activities, including conversations only, HMIS Administrators must create a separate project in HMIS utilizing the Coordinated Entry Event data element.  This data element is intended to standardize data collection on core components of Coordinated Entry like access, assessment, referral and prioritization. This data element will be used by SSVF providers as needed to record all Rapid Resolution conversations.  After recording the conversation result, the client can be exited from the Rapid Resolution project.  In many cases, households will be enrolled in either SSVF Rapid Rehousing or SSVF Homelessness Prevention project types after being exited from the Rapid Resolution Coordinated Entry Event project.

Please work with your HMIS Administrator/HMIS Lead for project set up of these new Rapid Resolution projects. The VA expects these projects to be in operation no later than December 1, 2019, and for all data to be fully captured on all active clients with whom conversations are being held as of the date the project is established by HMIS Leads.

The FY2020 VA Data Guide is located on the SSVF website and can be found using the link below:


Thank you,

SSVF Program Office


WEBINAR: Enhancing coordinated entry in your community

Coordinated Entry: How Ventura County established a diverse support network

Coordinated Entry: How Ventura County established a diverse support networkWednesday, Oct. 23 | 2pm ET / 11am PT 
The Ventura County Continuum of Care (CoC) runs an expansive coordinated entry system, bringing together organizations from across law enforcement, health care, aging services, and other human services fields. This webinar will share the best practices and technologies the county uses to unite such a diverse range of providers, case management systems, and workflows.

Register now

This webinar is ideal for any organization looking to participate in a community's coordinated response to help individuals experiencing homelessness or other chronic conditions. Discover how a no-wrong-door system can efficiently connect at-risk individuals with the help they need, and how you can promote and enhance the approach in your community.

Register now

Can't make the live webinar?
Register to receive a link to the recording and slides!


October News - It's Weatherization month!

      MCAP News  
October 2019
Join us on social media! Click below to like, follow, and share.

Like us on Facebook   Follow us on Twitter   View on Instagram
October is Weatherization Month!

WX staff members examine the crawl space of a clients home during the assessment
Weatherization Programs Administered by the Community Action Council of Howard County Help People on All Walks of Life

The CAC assists low to moderate income homeowners and renters permanently reduce their energy bills by making their homes more energy efficient.  Services are based on an energy audit and typically include installing insulation, reducing air infiltration, sealing and repairing ducts, and tuning and repairing heating and cooling units. Many clients need these services to improve their living conditions for their health, financial health, and efficiency of the home. 

CAC also deals with crisis situations. A family came to CAC as a Crisis Cooling client using MEAP funds. They were matched with the family through DHCD at the end of June, 2019 and recently received a new AC unit. The family has several young children (under 5) and had been sleeping on the porch because their home was too hot, even with fans running. 

Another client, age 94, was referred to CAC after her basement flooded, she had no hot water, and sludge came out of the faucet. They were not able to assist her through any of the programs offered, but after bringing it to the president, she determined that CAC would use agency funds to help her anyway. She was in danger of electrocution due to her electric water heater being located in the flooded area, and they were able to clear the flooding and replace the water heater, taking her out of danger and providing her with access to clean, hot water.
Check Out the 2019 Weatherization Day Toolkit 

The 2019 Weatherization Day Toolkit from NASCSP contains social media and other communications resources to help you plan your Weatherization Day activities. The toolkit was rolled out via a webinar in September 2019.

Access the toolkit here
Has your agency responded to NASCSP's CSBG 
Annual Report Survey yet?

Please fill out the survey if your agency has not done so yet. NASCSP is accepting ongoing feedback regarding the CSBG Annual Report. Please use this brief survey to provide any thoughts on the Modules within the CSBG Annual Report. Feel free to complete the form multiple times to share your thoughts on each specific Module.
FAQ on Recovering Shared 
and Indirect Costs

This FAQ from CAPLAW helps clarify what the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) does and does not require of federal grant recipients that seek to recover shared costs through cost allocation plans and indirect costs using indirect cost rates. The resource examines both methods of cost recovery and highlights key differences between them so that each community action agency can determine how best to handle its own cost recovery efforts.
The 2018 Poverty & Health Insurance Data was Released in September from the Census Bureau

From the Press Release released Sept. 10, 2019: The U.S. Census Bureau announced today the median household income was not statistically different from the 2017 median, and the official poverty rate decreased 0.5 percentage points from 2017. At the same time, the rate and number of people without health insurance increased from 7.9%, or 25.6 million, in 2017 to 8.5%, or 27.5 million, in 2018. Click here to view the entire press release with links to reports and other information. 
2G Messaging Tools 

Ascend and the FrameWorks Institute has released a playbook and messaging guide to support practitioners, agency leaders, advocates, and families in talking about and building support for the 2Gen approach.

These materials offer guidance on how to make intentional choices about where to start, what to emphasize, and what to leave unsaid. The playbook, supported by the Annie E. Casey Foundation and the David and Lucile Packard Foundation, outlines a set of ten framing guidelines that the 2Gen field can adopt to shift mindsets. Check out the messaging guide for topline messages, tips, and examples for crafting memorable, effective messages for the public and policymakers.

MCAP member, UCAP has partnered with KaBoom and ACON Investments to build a state of the art play ground for our children who reside at Shepherd's Cove Shelter. The beauty of this project is that OUR one day efforts will create a world of play for years to come. 

Click here to register and see more information. 
ROMA Training

Train the Trainer cohort 
Phase 1 - on line course -- 8 modules to be finished by Nov. 8th
Phase 2 - will be held on three days from 8:30 to 5 each day (Tuesday Nov 19 to Thursday Nov. 21) at a location to be determined in Harrisburg, PA.
Click for More Info and Registration

Train the Implementer cohort 
Phase 1 - on line course -- 6 modules to be finished by Nov. 29th
Phase 2 - one day -- will be held on Thursday, 12/05 from 8:30 to 4:30 at Human Services Programs of Carroll County located at 10 Distillery Drive, Ste G-1, Westminster MD 21158.
Click for More Info and Registration
Nat'l Community Action Partnership Webinars

The Belly Button Rule of Good Process Management 
October 16 @ 2:00 pm 

Certified Community Action Professional (CCAP) Orientation
October 16 @ 2:00 pm  

Click here to find out more and register.

Project Director, Whole Family Approach Initiatives
National Community Action Partnership
Program AssociateNational Community Action Partnership
Multiple PositionsSouthern Maryland Tri-County Community Action Committee
Multiple Positions United Planning Organization
Early Educator Development SpecialistMaryland Rural Development Corporation
Energy Technical Project Specialist - Open to Public

Energy Technical Project Specialist - Open to Federal Employees
Department of Energy
Food Pantry ManagerCommunity Assistance Network
Opportunity WORKS Program ManagerHuman Resources Program of Carroll County
Maryland Department of Housing and Community Development

Please email submissions for the MCAP Newsletter to info@maryland-cap.org.